Hounslow Council


Agenda and draft minutes

Venue: Committee Room 1, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 or email: carol.stiles@hounslow.gov.uk 

Items
No. Item

8.

Apologies for absence, declarations of interest or any other communications from members

Minutes:

Apologies had been received from Riaz Haq, Vice Chair. Councillor Khulique Malik had given apologies for lateness.

 

The Chair welcomed everyone to the first meeting of the year. Councillor Sam Christie was attending as an observer. Victoria Lawson, Director of Customer Relations, Communications and Engagement, would attend for the future as an officer so it was agreed to include her in the distribution lists for the Committee.

 

 

9.

Minutes of the previous meeting held on 20 July 2016 pdf icon PDF 113 KB

Minutes:

The minutes of the meeting held on 20 July 2016 were confirmed.

 

There were the following matters arising from the minutes:

 

Item 4, page 1 – Matters Arising – Joint Motion

Esther Rey noted the resolution that a joint motion on the lone working policy would be put to Borough Council in September but this did not appear to be on the agenda so she asked what had happened to this resolution. The Chair explained that they were still working on the policy. He noted that this had first been raised as an issue in 2014.

 

Item 3, page 1 – Declarations of Interest and other Communications

Councillor McGregor asked whether a GMB member for the Committee had been identified. Esther Rey explained that the GMB had been informed that the seat was vacant but she understood that members were having difficulties in attending a number of meetings through the nature of their work. She clarified that this was not a question of the lack of facilities time as Staff Side would take the matter up with the Lead Member and Head of Human Resources if facilities time were refused. The Chair noted that the problem of GMB attendance also applied to the Joint Committee and confirmed that he would pursue with managers any issues concerning time off for union representatives.

 

10.

Health and Safety Report (Performance and General Update) pdf icon PDF 499 KB

Report includes the following Appendices:

 

Appendix A – Health and Safety Performance Report

Appendix B -  Lone Worker Update

Appendix C – Corporate Health and Safety Policy Draft

Appendix D – Employee Assistant Programme (EAP) Summary

Additional documents:

Minutes:

See the report by the Head of Health and Safety – Agenda Item 3

 

Melanie Fontinelle, Head of Health and Safety, introduced the report and took members through it section by section.

 

Fusion – Health and Safety Issues at Brentford Leisure Centre

This had been a matter of concern at the last meeting when members had asked for further information from Fusion. This had now been provided and the Head of Health and Safety gave a verbal update. She tabled pictures of the situation at Brentford Leisure Centre before and after remedial works had been done within the building. A health and safety inspection had taken place on 17 March 2016 and Fusion had been advised that the position must be improved. As a result there had been a range of works to strengthen, fill gaps and repaint. All the works had been done by December and the report from a further inspection was expected. So the situation had been resolved as the result of pressure applied. The Health and Safety Team were doing a programme of inspection and this would be based on concerns raised.

 

 

The Chair asked that problems which were not resolved should be brought to him to escalate. However, members noted the following concerns:

 

·       Members commented that although Fusion had good Health and Safety Strategies, these did not accord with their practice on the ground.

·       Staff Side Representatives believed that this related to the problem of the turnover of management and personnel and had been experienced by the unions in negotiations with Fusion on various union issues.

·       There was a failure of management for whatever reason but this had an impact on education through affecting swimming in schools.

·       It also affected the duty to the public for health and safety.

·       It was suggested that the problems should be flagged up with Client Side management.

·       There were concerns about standard housekeeping which was also a problem.

 

 

Resolved:

 

1.     That the Committee agreed that problems coming forward showing that health and safety responsibilities had not been fulfilled should be escalated to top management at Fusion, with consideration of the Council’s contractual position with Fusion if necessary.

2.     That the Committee also agreed that as the full Health and Safety Committee only met every six months, it would be helpful for the Chair to establish a Sub Committee made up of two councillors and a union representative in order to move the matter forward between meetings.

 

 

 

Corporate Action Plan

 

Melanie Fontinelle advised that the current two year Corporate Health and Safety Action Plan was coming to an end so they needed to consider what should be included in the next Plan. Appendix A set out progress against the plan.

 

Occupational Health and Employee Counselling Service

 

The Occupational Health and Employee Counselling Service had been through its first quarter.

 

Resolved:

 

That the statistics from that first quarter should be circulated to the Committee via the clerk.

 

 

Internal Audits -Key Performance Indicators

 

Similar issues had been flagged in the internal health  ...  view the full minutes text for item 10.

11.

Urgent Business

Any business accepted by the chair on grounds of urgency.

Minutes:

There was no urgent business.

12.

Date of next meeting:

Provisional dates for 2017/18 Municipal Year are:

 

Tuesday, 4 July 2017 – 7.30 p.m.

Wednesday, 7 March 2018 – 7.30 p.m.

 

(These dates are to be confirmed when the Council Calendar is agreed at Borough Council)

Minutes:

The provisional dates for future meetings were noted, subject to confirmation when the final Council calendar was agreed by Borough Council.