Hounslow Council


Agenda, decisions and minutes

Venue: Committee Room 1, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Ainsley Gilbert 020 8583 2064 Email: ainsley.gilbert@hounslow.gov.uk 

Items
No. Item

8.

Declarations of interest, and any other communications from members

Decision:

Apologies for absence had been received from Luke Kirton, Councillor Gerald McGregor, and Gavin Mott.

 

The Chair welcomed Jon Robinson, Head of Occupational Health and Safety, to his first meeting of the Health and Safety Committee.

 

There were no declarations of interest.

Minutes:

The Chair welcomed Jon Robinson, Head of Occupational Health and Safety, to his first meeting of the Health and Safety Committee.

 

There were no declarations of interest.

9.

Minutes of the previous meeting pdf icon PDF 61 KB

Decision:

Minutes

The minutes of the meeting held on 23rd July 2013 were agreed to be accurate.

 

Matters Arising

Jon Robinson, Head of Occupational Health and Safety, explained that the request for clarity about the committee’s role in Health and Safety governance were covered by agenda item 3c. He also noted that papers brought to the committee had generally been considered by the Operational Management Group, and explained that the work of that body was being reported to the Health and Safety Committee through these reports.

Minutes:

Minutes

The minutes of the meeting held on 23rd July 2013 were agreed to be accurate.

 

Matters Arising

Jon Robinson, Head of Occupational Health and Safety, explained that the request for clarity about the committee’s role in Health and Safety governance were covered by agenda item 3c. He also noted that papers brought to the committee had generally been considered by the Operational Management Group, and explained that the work of that body was being reported to the Health and Safety Committee through these reports.

10.

Health, Safety, and Wellbeing Strategy and Action Plan pdf icon PDF 84 KB

Additional documents:

Decision:

It was resolved that:

1)     The Health, Safety, and Wellbeing Strategy 2014-2019 be approved in principle, and that its formal adoption be recommended to Borough Council.

2)     The 2014-2015 Health and Safety Action Plan be noted.

3)     The explanatory note regarding the Council’s health and safety governance arrangements be noted.

 

It was also agreed that a tick box would be added to managers Personal Development Appraisals (PDAs) to ensure that they had completed statutory and mandatory Health and Safety training, and that their staff had completed such Health and Safety training as was required.

Minutes:

Jon Robinson, Head of Occupational Health and Safety, explained that the Health, Safety, and Wellbeing Strategy was due for review. A new strategy had been drafted, and this was presented to the committee for their views. The intention was to split the operational practices, which had been included in the last strategy, from the policy, which ought properly to be in the strategy. Operational matters would be covered in the action plan. The strategy had been consulted on at the Health and Safety Operational Management Group, and more emphasis had been placed on wellbeing as a result of that group’s comments. The types of performance indicators being used had changed, with more intelligent indicators than simply accident statistics. The strategy included an ambitious target to reduce the number of accidents over 5 years by twenty percent.

 

Councillor Fisher asked what the BS OHSAS 18001 was. Jon Robinson explained that it was the British Standard for Occupational Health and Safety Assessment System, and was being used to measure the Council’s systems against.

 

Councillor Curran referred to the Corporate Health and Safety Action Plan, and specifically to Objective HS9. He asked if Mr Robinson was confident that the Council was meeting the minimum requirements for Legionella management. Mr Robinson said that he had met officers who dealt with the maintenance of water supplies, and had been satisfied that there was no imminent risk. However, he hoped to make recommendations to improve the management of Legionella. Councillor Fisher recalled that Feltham Dene Care Home had been closed because of Legionella, and asked how often water systems were inspected. Jon Robinson said that there were weekly, fortnightly, and monthly tests by care home staff, and six-monthly and annual inspections by a contractor.

 

Councillor Curran asked whether fixed wire testing took place in all Council buildings. Jon Robinson explained that this was managed by the Facilities Team, and that the Health and Safety team then reviewed this as part of site audits, including checking test certificates.

 

Jane Boyd asked whether the training referred to in objective HS3 would be in place before the 2014 round of Personal Development Appraisals (PDA). Jon Robinson said that it would not, owing to lack of time before the PDAs were due to take place. However, training would begin to be delivered over the next year. Esther Rey said that she thought Health and Safety training should be included in the 2015 PDAs. Anne-Marie Scott, Assistant Director for Human Resources and Transformation, said that she didn’t think that statutory training ought to be included in the PDA process, but that it could be included on the new iHounslow database.

 

Councillor Curran asked what could be done to ensure that managers completed the training required of them. Anne-Marie Scott suggested that one of the tick boxes in the PDA process could ask if the manager and their staff had all completed statutory and mandatory Health and Safety Training, and if this had not happened, then the manager’s increment could  ...  view the full minutes text for item 10.

11.

Health and Safety Performance Report pdf icon PDF 64 KB

Additional documents:

Decision:

It was resolved that:

1.      An Annual Report on progress against the Health and Safety Strategy would be prepared and be considered by the committee before being reported to Borough Council for approval.

2.      The report be noted.

 

It was agreed that the figures relating to incidents covered by the ‘Reporting of Injuries, Diseases and Dangerous Occurrences Regulations’ (RIDDOR) would be accompanied by an explanation of any further action to be taken by the Health and Safety Executive.

 

It was also agreed that Jon Robinson, Head of Occupational Health and Safety, would report to the next meeting on the licensing arrangements for security guards employed at the Civic Centre.

 

Minutes:

Jon Robinson, Head of Occupational Health and Safety explained that the report had some issues regarding the comparability of figures, owing to significant organisational changes, and contracting out.

 

Mr Robinson explained that there had been 243 incidents causing injury since April 2013. This was projected to give an annual figure of 324, which was a slight increase on the previous year. However, the incident rate had risen significantly from 4.83 in 2012/13 to 5.44 in 2013/14. Mr Robinson explained that there had been a change in the ‘Reporting of Injuries, Diseases and Dangerous Occurrences Regulations’ (RIDDOR). The Health and Safety Executive (HSE) had predicted that this would lead to a drop of about 29% in the number of incidents reported, however, the drop in Hounslow had exceeded this, and was significantly better than the national rate.

 

Councillor Curran asked that a column be inserted into Table 2 to record any action taken by the HSE. Jon Robinson agreed that in future the figures relating to incidents covered by RIDDOR would be accompanied by an explanation of any further action to be taken by the HSE. He said that none of the incidents since April 2013 were being investigated further by the HSE.

 

Jon Robinson explained that, whilst the number of incidents generally was down, there had been an increase in the number of violent incidents reported. The Health and Safety team had promoted the reporting of this type of incident, however, he thought it was likely that there had been an increase in the number of incidents, rather than just in reporting. He said that the Health and Safety Team would be carrying out a detailed analysis into this issue, looking at individual services, and would then try to think of ways to reduce the number of incidents.

 

Jane Boyd asked where most violent incidents appeared to be happening. Mr Robinson explained that here appeared to be more violent incidents taking place at Children’s and Adults’ Centres. This was partly due to the services they provided, however, he felt that more analysis needed to be done on this area.

 

Esther Rey noted that the Operational Health and Safety Management Group had requested a breakdown of where violent incidents were occurring, as well as a list of actions being taken to reduce the number of such incidents. Jon Robinson said that he agreed that the content of the report could be expanded. He said that two of his team were looking at reporting of incidents to allow this, and he hoped that this would allow the team to better use incidents to drive improvements. The Chair said that some of the figures relating to near misses seemed unlikely to be accurate, and suggested that this also needed to be looked at.

 

Councillor Curran asked which system the Council used to track health and safety incidents, and whether the Council’s Civic Centre security guards were appropriately licensed. Jon Robinson explained that the Council used a system called Info-Exchange, and agreed to look  ...  view the full minutes text for item 11.

12.

Staff Side Feedback

Decision:

There was no staff side feedback which had not been covered under other agenda items.

Minutes:

There was no staff side feedback which had not been covered under other agenda items.

13.

Urgent Business

Any business accepted by the chair on grounds of urgency.

Decision:

Councillor Harmer, who would be stepping down from the Council at the May elections, was thanked for his contribution to the Health and Safety Committee since its establishment.

Minutes:

Councillor Harmer, who would be stepping down from the Council at the May elections, was thanked for his contribution to the Health and Safety Committee since its establishment.