Hounslow Council


Agenda and draft minutes

Venue: Committee Room 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Wendy Merry, 020 8583 2061, Email: wendy.merry@hounslow.gov.uk 

Items
No. Item

1.

Minutes of the meeting held on 3 October 2016 and matters arising pdf icon PDF 203 KB

Minutes:

The minutes of the meeting held on 3 October 2016 (agenda item 2) were agreed.

2.

Members' Code of Conduct pdf icon PDF 168 KB

Additional documents:

Minutes:

See report by Peter Large, Head of Governance (agenda item 3)

 

Peter Large, Head of Governance, presented the report. He advised that it clarified and extended the provisions in the previous code about declarations and the revised code required other interests beyond DPIs.

 

(Councillor Curran joined the meeting at this point).

 

Resolved:

 

That the Members Constitution Working Party recommend that the Borough Council approve for inclusion in the constitution the revised Members Code of Conduct and the revised arrangements for dealing with Ethical Governance matters attached in the report.

3.

Guidance on the role of the Council as Corporate Trustee pdf icon PDF 166 KB

Minutes:

See report by Peter Large, Head of Governance (agenda item 4)

 

Peter Large introduced the report and explained that he had been instructed to prepare guidance about the Council’s role as a corporate trustee. There were specific charities where on-going guidance was needed and guidance in those cases had not been included because they would need to seek legal advice. He advised that it was general guidance just for noting and Members would get specific guidance as and when they needed it.

 

Resolved:

 

a)    That the guidance in the report be noted.

b)    That the guidance be promulgated by the publication of procedures.

c)    That further specific guidance be prepared in relation to specific charitable trusts, as set out in the report.

4.

Items to add to the work plan pdf icon PDF 273 KB

Minutes:

See Workplan – January 2017 (agenda item 5)

 

Peter Large presented the report and provided the Working Party with an update on progress so far.

 

Resolved:

 

That the report be noted.

5.

Any other matters which the Chair considers urgent

Minutes:

Mr Large asked Members if they wanted to receive a report on decision-making between the Cabinet and individual Cabinet members.

 

Members felt that the process was clear, although there could be problems sometimes with password issues and it was felt that the public might not be able to easily access Cabinet Member decisions.

 

Councillor Curran proposed that the process remain it as it was, but that problems in relation to access to the reports and password issues be addressed.

 

Resolved:

 

That the decision-making process between Cabinet and individual Cabinet Members remain it as it was, but that problems in relation to access to the reports and password issues be addressed.

6.

Date of next meeting

The next scheduled meeting will take place on 8 May 2017.

Minutes:

The date of the next meeting was noted.