Hounslow Council


Agenda, decisions and minutes

Venue: Committee Room 3, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Irene Bowles, 020 8583 2075, Email: irene.bowles@hounslow.gov.uk 

Items
No. Item

1.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies for absence had been received from Councillor Hanif Khan.

 

There were no declarations of interest, and no other communications from Members.

Minutes:

Apologies for absence had been received from Councillor Hanif Khan.

 

There were no declarations of interest, and no other communications from Members.

2.

Election of Chair and Vice-Chair

Decision:

Nominations were invited for Chair and Vice Chair.

 

There was one nomination for each role:

Councillor Steve Curran                - Chair

Councillor Mukesh Malhotra         - Vice Chair,

 

who were elected unopposed.

 

Minutes:

Nominations were invited for Chair and Vice Chair.

 

There was one nomination for each role:

Councillor Steve Curran                - Chair

Councillor Mukesh Malhotra         - Vice Chair,

 

who were elected unopposed.

 

3.

Minutes of the meeting held on 25 January 2016 and matters arising pdf icon PDF 69 KB

Decision:

The minutes of the meeting held on 25 January 2016 were agreed as a true and accurate record, and signed by the Chair.

 

Matters arising:

a)    Item 31 – Review of Work Plan and Items to be Added

Item 7 – Health and Safety Committee -  Thomas Ribbits (Head of Democratic Services) agreed to check if the Terms of Reference had been ratified at Annual Borough Council.  If this had not been done, Peter Large (Head of Governance) would draft Terms of Reference for inclusion in the Constitution.

Item 8 – Employee Relations Committee - Peter Large (Head of Governance) agreed to draft Terms of Reference for inclusion in the Constitution.

 

Minutes:

The minutes of the meeting held on 25 January 2016 were agreed as a true and accurate record, and signed by the Chair.

 

Matters arising:

a)    Item 31 – Review of Work Plan and Items to be Added

Item 7 – Health and Safety Committee -  Thomas Ribbits (Head of Democratic Services) agreed to check if the Terms of Reference had been ratified at Annual Borough Council.  If this had not been done, Peter Large (Head of Governance) would draft Terms of Reference for inclusion in the Constitution.

Item 8 – Employee Relations Committee - Peter Large (Head of Governance) agreed to draft Terms of Reference for inclusion in the Constitution.

 

4.

Urgency Procedure Review (Peter Large) pdf icon PDF 145 KB

Additional documents:

Decision:

RESOLVED THAT:

Peter Large would re-draft his Report (attached to item 4 of the Agenda pack), and e-mail to Members of the Working Party and Councillor John Todd.  Members would agree the report via e-mail, and this would then go to the November 2016 Borough Council meeting for consideration.

Minutes:

Peter Large (Head of Governance) led Members through his report (attached to item 4 of the Agenda pack).  He acknowledged that the report was a little unclear in places, and agreed to redraft it.

 

Councillor Todd had contacted Members with concerns on how the interpretation of the Urgency Procedure had been applied to the Single Member Decision on Space Waye, which Members discussed.

 

RESOLVED THAT:

Peter Large would re-draft his Report and e-mail to Members of the Working Party and Councillor John Todd.  Members would agree the report via e-mail, and this would then go to the November 2016 Borough Council meeting for consideration.

5.

Responsibility for Functions - Report (Peter Large) pdf icon PDF 161 KB

Decision:

RESOLVED THAT:

The Members Constitution Working Party recommend that Borough Council:

1.    Agree the changes to the Constitution with respect to responsibility for functions set out in the report attached to Item 5 of the Agenda Pack; and

2.    Authorise the Head of Governance, in consultation with the Chief Executive and the Leader of the Council, to prepare a table of “local choice” functions as a Constitution Document, as required by Article 4.4 of the Constitution.

 

RESOLVED THAT:

In respect of training on the executive functions of Cabinet, SMDs and CPOs:

3.    this be added to the programme of scheduled training for Members;

4.    That Peter Large and Thomas Ribbits provide this for Officers.

 

Minutes:

Peter Large led Members through his report (attached to Item 5 of the Agenda Pack), explaining the need to define the different responsibilities of Cabinet and Borough Council in the Constitution.  Whilst this had not been a problem to date, it could cause problems in the future if not clarified.

 

Members debated how this applied to Compulsory Purchase Orders (CPOs), and were reminded by Peter Large that it was not just a fact that Cabinet was entitled to make the decision on CPOs, but that Cabinet was required to do so.

 

It was agreed that Members and Officers would benefit from training in this area.

 

RESOLVED THAT:

The Members Constitution Working Party recommend that Borough Council:

1.    Agree the changes to the Constitution with respect to responsibility for functions set out in the report; and

2.    Authorise the Head of Governance, in consultation with the Chief Executive and the Leader of the Council, to prepare a table of “local choice” functions as a Constitution Document, as required by Article 4.4 of the Constitution.

 

RESOLVED THAT:

In respect of training on the executive functions of Cabinet, SMDs and CPOs:

3.    this be added to the programme of scheduled training for Members;

4.    That Peter Large and Thomas Ribbits provide this for Officers.

 

6.

Review of the Work Plan pdf icon PDF 272 KB

Decision:

In answer to a question from Councillor O’Reilly, Peter Large reminded Members that he had been tasked to draft guidance on the role of the Council as a Corporate Trustee of a Charitable Trust.  This would be brought to the next meeting of this Working Party. (to be added to Work Plan).

 

Members noted updates to the Work Plan (attached at Item 6 of the Agenda pack):

Area 1 -  Key Decision Financial Threshold       -           Completed

Area 2 – Urgency Procedure                                 -           to go to November 2016 Borough Council

Area 3 – Members’ Code of Conduct                   -           to Standards Committee 4 October 2016

Area 4 – Town Planning Code of Practice          -           In progress (Peter Large)

Area 5 – Scheme of Delegation                            -           to go to November 2016 Borough Council

Area 6 – Accurate and timely update of the Constitution on the website and intranet                                                                   -           in progress

Area 7 – Health and Safety Committee               -           Completed (Thomas Ribbits to check)

Area 8 – Employee Relations Committee            -           In progress (Peter Large)

Area 9 – Review of regulatory delegations to Area Forums – Completed

 

A revised list would be attached to the Agenda for the next meeting.

 

Minutes:

In answer to a question from Councillor O’Reilly, Peter Large reminded Members that he had been tasked to draft guidance on the role of the Council as a Corporate Trustee of a Charitable Trust.  This would be brought to the next meeting of this Working Party. (to be added to Work Plan).

 

Members noted updates to the Work Plan (attached at Item 6 of the Agenda pack):

Area 1 -  Key Decision Financial Threshold       -           Completed

Area 2 – Urgency Procedure                                 -           to go to November 2016 Borough Council

Area 3 – Members’ Code of Conduct                   -           to Standards Committee 4 October 2016

Area 4 – Town Planning Code of Practice          -           In progress (Peter Large)

Area 5 – Scheme of Delegation                            -           to go to November 2016 Borough Council

Area 6 – Accurate and timely update of the Constitution on the website and intranet                                                                   -           in progress

Area 7 – Health and Safety Committee               -           Completed (Thomas Ribbits to check)

Area 8 – Employee Relations Committee            -           In progress (Peter Large)

Area 9 – Review of regulatory delegations to Area Forums – Completed

 

A revised list would be attached to the Agenda for the next meeting.

 

7.

Any other matters which the Chair considers urgent

Minutes:

There were no items of urgent business.

8.

Date of next meeting

The next scheduled meeting will take place on 16 January 2017 at 5pm in Committee Room 3, Civic Centre.

Decision:

The next scheduled meeting was set for Monday 16 January 2017 at 5pm in Committee Room 3, Civic Centre.

Minutes:

The next scheduled meeting was set for Monday 16 January 2017 at 5pm in Committee Room 3, Civic Centre.