Hounslow Council

Agenda and minutes

Venue: Committee Room 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Katrina Bell 0208 583 2072 Email: katrina.bell@hounslow.gov.uk 

No. Item


Apologies for absence, declarations of interest or any other communications from Members


Apologies were received from Councillor John Chatt.


Minutes of the meeting held on 5 March 2014 and matters arising pdf icon PDF 89 KB


The minutes of the meeting held on 5 March 2014 were agreed as an accurate record.


Outside Bodies Report pdf icon PDF 194 KB

Additional documents:


See report by Thomas Ribbits, Head of Democratic Services (Agenda item 3).


Thomas Ribbits presented the report on the review of outside bodies and two tabled papers, an updated version of Appendix 2 and a table showing the process for severing LBH association with individual outside bodies (available on Hounslow website).


3.10pm Councillor Cadbury arrives at the meeting.


Members and officers noted the importance of retaining links with organisations connected to the borough and agreed that the letters to organisations severing member association should be positive.


Resolved –

Members agreed:

  1. To make a final recommendation to the Council (at its annual meeting in June) on which outside bodies it wishes to see appointments made for the municipal year 2014/15, as set out in Appendix 1.
  2. To recommend to the Council that all outside body appointees should complete an annual assessment form on their involvement with any bodies to which they are appointed.
  3. To note that the ongoing review on those outside bodies requiring appointees to act as trustees would be reported to a future meeting of the Members Constitution Working Party.
  4. That the Members Constitution Working Party would consider future requests for members to sit on or be removed from outside bodies, and would annually review the list of outside bodies.


Substitutes on Committees Report pdf icon PDF 108 KB


See report by Thomas Ribbits, Head of Democratic Services (Agenda item 4).


Mr Ribbits presented the report on substitute members on committees.


Resolved –

Members agreed not to take forward the introduction of a substitute system for committees.


Any other matters which the Chair considers urgent


There were no urgent matters.


Date of next meeting is 14 July 2014


Members noted the date of the next meeting.