Hounslow Council

Agenda and minutes

Venue: Council Chamber, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Bill Lee on 020 8583 2068 or email  william.lee@hounslow.gov.uk or  CHAF@hounslow.gov.uk 

No. Item


Apologies for Absence, Declarations of Interest and any other Communications from Members


Apologies for absence were received from Cllr Tom Bruce.


Neighbourhood Enforcement. pdf icon PDF 355 KB

Presentation by Gerry McCarthy,Head of Enforcement, Community Safety and Commercial Regulation.



Please see the briefing notes (agenda item 2).


Gerry McCarthy, Head of Enforcement, Community Safety and Commercial Regulation presented the briefing with the aid of slides. Environmental Protection Officer Kumail Haider also attended.


Members welcomed the briefing and thanked the Enforcement Team for their work.  In response to questions Mr McCarthy advised that the team comprised four officers on the ground and one admin staff, plus a team leader. 904 fixed penalty notices (FPN) had been issued since February 2016. It was possible to issue an FPN to residents with rubbish strewn front gardens but it was a long process; the team had successfully dealt with gardens without recourse to FPNs. Where land overlapped between domestic and commercial, such as an alleyway behind shops, enforcement was made complex and this could be exacerbated where land was found to be unregistered. CCTV could be installed where fly tipping regularly occurred but a power supply would be an essential prerequisite. The team were aware of problem areas and made regular unannounced visits.


Following a question about contractors causing noise nuisance early in the morning Mr Haider advised that a camera had been set up but no offending vehicles had been filmed and as the complainant had not supplied any registration numbers or other evidence no action would be taken. Regarding littering and intimidation of passers-by by street drinkers the Forum were advised that Enforcement Officers patrolled with both the police and Hounslow Highways officers as the borough was a Controlled Drinking Zone. Officers operated seven days a week and could arrange specific patrols at specific times if required.


Members asked if more clean-up work could be done with Community Payback as they had found this to be highly effective. Mr Haider asked members to refer any suitable projects for Community Payback and officers would investigate if it was practicable to arrange the work.


Mr McCarthy stated that the contact number was 020 8583 2000, which had been well publicised. People could also email pollution@hounslow.gov.uk


The presentation was noted and very much welcomed by the Area Forum.




Police Reports pdf icon PDF 47 KB

Presented by Inspector Jonathan Shard.

Additional documents:


Please see the police reports (agenda item 3).


Inspector Jonathan Shard, who had very recently replaced Inspector Morrow as senior officer in Central Hounslow Area, attended to introduce himself to members, present the reports and answer questions. He advised that the figures did not bear out Hounslow’s reputation for high crime levels, which he felt in reality were very similar to North Hillingdon. Recorded crime in many areas was in single figures, meaning that even if a 25% rise was reported that may only be an increase from four incidents to five. Insp Shard said that he had a great deal of experience in both neighbourhood and “blue light” policing, having been a police officer for 20 years, serving in central London, Lambeth, the firearms unit and Hillingdon. He was well versed in targeted use of limited resources and asked for any information members could give about issues in the borough. He stated that all ward sergeants had been told to make best use of Ward Panel meetings and urged Councillors to do the same.


Members welcomed Insp Shard to the borough. His statement that Hounslow had a low crime rate was queried on the ground that insurance companies said the opposite when quoting for home and car policies. The Inspector advised that insurance companies worked on a five year cycle and their figures should reflect the fall in crime in the future.  He invited members to visit the website on www.police.uk which would show crime levels within any postcode as well as informing on the progress of investigations. It was also possible to report offences online as they would be recorded in the normal way. He advised that there wasn’t always a line of investigation for every offence, however where a case had to be closed because of lack of information officers would always inform the victim. Asked if he believed low crime rates were the result of low reporting rather than a real fall, Insp Shard acknowledged that historically some crimes were under reported and whilst most were reported there was a tendency to ignore some, for example graffiti. He recommended dialling 101 for low level offences as it was a good auditable system.


Regarding the closure of police stations and the future of regular patrolling Insp Shard advised that every ward had three or four dedicated PCs and PCSOs, although they could be detached for other purposes. Central Area could call on a total of 24 officers and the use of 1.5 vehicles; officers could and did use public transport and were encouraged to take breaks in cafes where they could mix with the public. There was a danger that other police officers may regard the Neighbourhood Policing Teams as a resource to be redirected elsewhere but their continued local presence was supported at high levels. Unfortunately there were no current figures showing precisely how much time these officers spent elsewhere.    


The presentation was noted by members who thanked Insp Shard and his team.




Minutes of the meeting held on 28 January 2016 and matters arising. pdf icon PDF 123 KB


Minute 148 (page 19): Cllr Jagdish Sharma advised that paragraph two: “Cllr Sharma said that two traffic calming humps in Rosemary Avenue…” should read “Cllr Sharma said that two traffic calming humps in Martindale Road...”


The minutes of the meeting  held on 28 January 2016 were agreed as an otherwise true and accurate record and signed by the Chair.




Stopping Up of Public Highway, Bath Road, Hounslow. pdf icon PDF 92 KB

Report presented by Robert Heslop, Principal Transport Planner.

Additional documents:


Please see the report by Robert Heslop, Principal Transport Planner (agenda item 5).


Gareth James, Senior Transport Project Officer (Consultation, Community Engagement, Business Systems) presented the report. He advised that planning permission had now been granted and costs paid by the applicant (as per paragraph 1.1 of the officer’s recommendations).


Cllr Colin Ellar queried whether the short cycle lane installed to help cyclists to cross the road would be retained, as it wasn’t on the map. Mr James did not have an answer to hand but subsequently confirmed by email that there would be a replacement cycle path to take cyclists off Bath Road to a new wide Toucan crossing in front of the new Civic Centre, which would provide a link to the High Street.


Cllr Bob Whatley moved to agree the officer’s recommendations, seconded by Cllr Pritam Grewal. The officer’s recommendations were unanimously agreed.




That Members agreed:


1.1 That a draft stopping up order be made in relation to the highway outside (Address), as shown on the map appended to this report, under Section 247 of the Town and Country Planning Act 1990 (“the Act”);


1.2 That authority shall be delegated to the Director of Regeneration Economic Development and Environment (REDe) to publicise the draft stopping up order under the procedure set out in Section 252 of the Act;


1.3 If no objections are received or any objections received are withdrawn, that authority shall be given to the Director of REDe to confirm the making of the stopping up order under the procedure set out in Section 252 of the Act; and


1.4 If there are outstanding objections, that the Director of REDe shall report back to Central Hounslow Area Forum, so that Members may consider the objections and determine whether or not to proceed with the proposal (which would then have to be referred to the Mayor of London as noted in paragraphs 4.3 & 4.4 of this Report).



Hounslow Heath car park management

Chris Slack of Carillion will respond to members’ questions.


Unfortunately the representative of Carillion that had been due to attend was unwell.


Members requested that questions be forwarded to the company as follows:


Cllr Colin Ellar advised that Carillion had used the car park as a storage area while work was being undertaken and the surface, of a very hard substratum overlaid with gravel, had been very badly damaged with huge potholes resulting, leaving parts of the area virtually impassable to cars. No work appeared to have been done to restore the surface and he sought assurance that remedial work would be carried out. Cllr Corinna Smart agreed, adding that the car park had been fully restored by the Council after work was carried out on the education centre just six months previously using s106 funding. Cllr Mukesh Malhotra advised that Hounslow Highways had also damaged the car park when they stored equipment there during refurbishment in the Staines Road area but neither they nor Carillion had acknowledged any problems. He felt there was a serious lack of communication. Cllr Malhotra was also concerned about confusion over who was responsible for the maintenance of hedges beside roads in the area. Problems had been exacerbated by the visit of a funfair to the Heath. Cllr Bob Whatley expressed surprise that a large company had been unable to find a substitute to attend the meeting when Mr Slack was ill.


Members requested that an officer of the company attends the next meeting along with a Council officer responsible for managing the account.


Open Forum for Questions from the Public (Maximum of 30 Minutes)


There were no matters raised in Open Forum.



Electric Vehicle Charging Infrastructure pdf icon PDF 209 KB

Briefing presented by Gareth James

Additional documents:


Please see the briefing note by Kieran Taylor, Principal Transport Planner,  (agenda item 8).


Gareth James, Senior Transport Project Officer (Consultation, Community Engagement, Business Systems) presented the report accompanied by slides. Cllr Mukesh Malhotra asked how payment would be processed. Mr James advised that there would be a meter in the cable which would be very easy to see and the user would pay. Cllr Ellar asked for more clarity on the identification of vehicles and users.


Cllr Pritam Grewal moved to note the recommendations, seconded by Cllr Corinna Smart; members agreed unanimously.




That members:


a)        noted that the Source London charging network was under new ownership, that the new owners (BPL) are seeking to increase the number of charge points in the borough and that officers welcome ideas on where these should be;

b)        noted that the borough has received funding from TfL to trial new EV charge points which can be retrofitted into lamp columns; and

c)         approved in principle the installation of EV sockets in lamp columns, to serve residents with no off-street parking, and associated advisory bay markings.



Staines Road Residential Development. pdf icon PDF 114 KB

Presentation by Kuldip Malhotra (KKM Architects) and Kieran Rushe (Peter Brett Associates LLP).

Additional documents:


Please see the notes from the developer (agenda item 9).


Kuldip Malhotra (KKM Architects) and Kieran Rushe (Peter Brett Associates LLP) gave the presentation.


Cllr Corinna Smart asked about affordable homes. Mr Malhotra advised that they would be located in one of the two buildings and would include some units equipped for disabled residents on the ground floor. Regarding numbers, he was aware that 40% was desired but advised that currently a viability assessment was being undertaken. It was proposed to have four disabled units, nine flats in the building’s core and twelve in the rear, all rented. There would be shared ownership units in the main building. It was estimated that in total approximately 13% of the units would be affordable. Cllr Smart felt that there was insufficient information on plans and affordable housing as well as questions regarding the Thames Water site so it would be preferable to hear the presentation when such data was available.


Cllr Colin Ellar stated that most of the existing housing in the area was of 1920s and ‘30s vintage and the proposed development was four storeys, very modern and very visually dominant, which he felt would be overpowering and out of character with the area. He suggested that the back of the development would be much less intrusive and suggested that the plans perhaps be reversed. Mr Malhotra believed that the buildings were sympathetic to neighbouring structures. Cllr Jagdish Sharma held the view that it was difficult to see without proper plans and he felt that the presentation should be deferred until they were available, however he foresaw a lot of objections.


Cllr Mukesh Malhotra advised that there was a mosque next door as well as a Thames Water site that had been dug up in 2015; he was very concerned about the proximity of the proposed development. There were mains water pipes there which were dug up every few months and there was a real danger that the residents would find themselves living on what would seem like a permanent building site. He advised the developers to discuss the matter very thoroughly with Thames Water. Mr Malhotra advised that no building would take place on the Thames Water site, not even the access road, although there would be a car park there. Cllr Malhotra stated that the playground on the site was very rarely used because of the amount of disruption caused by works and residents would have exactly the same problem with their car park. Mr Malhotra advised that there was an alternative location available for the car park.


Cllr Smart pointed out that the footpath in front was very narrow, which she hoped would be widened if the development went ahead. It was also opposite the Heath and a nature reserve, which would lead to numerous objections. Cllr Malhotra agreed that the Heath would generate environmental objections and asked the developers to bear that in mind.


The presentation was noted.



Small Grant Applications pdf icon PDF 127 KB

Additional documents:




That £500 be granted to the Friends of Beaversfield Park for the purposes indicated in the report.


That £499.99 be granted to the Adult Autism Carers for the purposes indicated in the report.


That £500 be granted to Hounslow Multicultural Centre for the purposes indicated in the report.


That £500 be granted to Wellington Day Centre for the purposes indicated in the report.


That £500 be granted to Age Link UK for the purposes indicated in the report.


That £500 be granted to Akash Radio Ltd UK for the purposes indicated in the report.


That £500 be granted to Nature Links for the purposes indicated in the report.


Cllr Jagdish Sharma declared an interest in Wellington Day Centre and did not vote on that application.



The Chair proposed that the remaining underspend in the area grant funding and area engagement funding (£2,499.99 in total) should be allocated equally amongst the four wards of the area – Hounslow Central, Hounslow Heath, Hounslow South and Hounslow West. This funding should be utilised to support residents in hosting street parties for the Queen’s 90th Birthday in June. Members discussed the matter and agreed to the proposal. Cllr Jagdish Sharma advised that he believed there was one further small grant application outstanding that had been received late. It was agreed that if there was another application it would be considered and, if granted, the funding would be taken from the £2,499.99 currently outstanding.




That the remaining underspend in the area grant funding and area engagement funding (£2,499.99 OR £1,999.99 in total) should be allocated equally amongst the four wards of the area – Hounslow Central, Hounslow Heath, Hounslow South and Hounslow West. This funding should be utilised to support residents in hosting street parties for the Queen’s 90th Birthday in June.


Street groups/Residents/Groups/organisations wishing to apply for the above funding should send an email to the Area Participation Officer Joan Conlon at joan.conlon@hounslow.gov.uk setting out simply the following information:


Name of organiser Address:

Date of event Location of event:

What are they looking to do? BBQ/Street Music/Children’s Tea Party/Bouncy Castle - etc

Do streets need to be closed? How much are they asking for?

Do they agree to provide access to all those living/working in the area – Y/N

They need to agree a reliable person to receive the funds.

Risk Assessments can be supported by Community Partnership Unit as well as road closure processes.




Any other business the Chair wishes to take on the grounds of urgency.





The date of the next scheduled meeting is 19 May 2016


Protocol for Speaking


i)             Members of the public or applicants should contact the Committee Administrator, Bill Lee, on 020 8583 2068 with details of the proposed submission as soon as practicable and no later than two working days before the meeting.  The Chair will decide whether or not to grant the request to speak and notification will be given of the decision.

ii)            For all highways matters, if there are members of the public with opposing views regarding the proposal the chair will allow both sides to speak. Generally, speakers will only be allowed to speak on issues where funding is available.

iii)           Each party will be given no more than 5 minutes to speak.  The time allotted could be reduced if, for example, the chair wishes to accommodate several speakers on the same item.

iv)           The Area Committee will consider submissions on up to 3 items per meeting.

v)            Written submissions should be made to the Committee Administrator no later than 4pm on the day of the meeting. 


Important information on planning applications called-in to Area Forum:

The Area Forum is no longer the decision making body for planning applications, following changes to the planning procedure agreed at Borough Council on 19th June 2012.  

Planning applications can be called-in by members of the Area Forum for the purpose of agreeing whether the application should be decided by officers under delegated powers or by members at the Planning Committee.

Speakers will not be permitted to address the Area Forum on planning applications, but can submit any representations they may have on the particular application to the relevant planning case officer.  They can also apply to speak at the Planning Committee, should a report be taken to that meeting for decision.