Hounslow Council


Agenda and minutes

Venue: Brentford Free Church, Boston Manor Road, Brentford

Contact: Kay Duffy on 020 8583 2067 or at Email: IBAF@hounslow.gov.uk 

Items
No. Item

25.

Apologies for Absence, Declarations of Interest and any other Communications from Members

Minutes:

The Chair welcomed all members of the Area Forum to the meeting.  There were no declarations of interest or communications from members.

26.

Local Policing Update - Insp. Steve Edwards pdf icon PDF 329 KB

17.11.16 – Slides on crime data for the area presented to the Area Forum, circulated to members of the Area Forum and included with the electronic agenda pack for reference.

Additional documents:

Minutes:

See submitted Police Update report together with presentation slides on local crime data, attached with the electronic agenda pack for reference, Agenda Item 2.

 

Inspector Edwards took members through the crime data slides and answered questions on the following areas:

·       Smart Water was being rolled out in Syon ward, having been rolled out in Brentford.  As it was a London wide initiative, the particular streets included in the roll out were not chosen by local police colleagues.  However, all residents could avail themselves of the bike marking scheme in the borough.

·       The number of Dedicated Ward Officers (DWO) was increasing in all wards from early 2017, working to engage with the community in their ward.

·       Issues raised in relation to cycling on pavements would be reported back to ward sergeants.  It was confirmed that penalty charges were issued to cyclists using pavements by the Safer Transport Team.

·       Insp. Edwards acknowledged residents’ pleas for more resources to tackle the issues of vehicle drivers using mobiles and moped-enabled crime.

·       Members requested details of ‘year on year’ crime statistics to be included in the crime data.

·       Members requested information on the areas in their wards that were not currently covered by Neighbourhood Watch groups so that they could encourage further resident engagement in their local areas.

 

Councillor Dunne left the meeting during this item.

27.

Proposed CIL Governance Framework on the allocation process of a 'meaningful neighbourhood proportion' pdf icon PDF 324 KB

14.11.16: This item has been included on the agenda as a late item with the agreement of the Chair.  Copies of the late report have been circulated to members by email and included for reference on the electronic agenda pack.

Minutes:

See submitted report (late submission) from the Planning Policy Team, Agenda Item 3.

 

Danalee Edmund, Planning Policy, provided clarification on the governance process for the Community Infrastructure Levy (CIL), which had replaced S106 obligations. She confirmed that a ‘neighbourhood area’ mirrored the particular Area Forum boundary.  Whilst the strategic element (80%) could be spent anywhere in the borough, the neighbourhood element (15%) would be spent within the ‘neighbourhood area’ where it was generated.  The regulations allowed local authorities to formalise the consultation process and there would be a number of avenues open to Hounslow’s residents to submit suggestions including letter, emails, HM magazine, Twitter, etc.

 

Councillor Dennison acknowledged that there was some way still to go to ensure everyone knew about CIL and how they could submit their views on how it was spent.  He provided some assurance, however, that the process would build on that used for S106 and confirmed that the Area Forum would receive reports on unallocated funds at regular intervals. 

 

Resolved:

The Area Forum noted the Community Infrastructure Levy (CIL) and s106 governance framework, in particular the allocation of a ‘local’ neighbourhood meaningful proportion of Hounslow CIL income.

28.

Open Forum

An opportunity for members of the public to address the meeting on general issues relating to the agenda and other issues not on the agenda.  Please note that individual cases cannot be discussed. 

Minutes:

The following questions were submitted in advance of the meeting for a response:

 

St John’s Residents Association sought clarification on the progress and time scale for the Hounslow Highways ponding rectification programme and whether this works would be funded from penalties levied on contractors for poor performance and not met by the ratepayers. It was acknowledged that the deadline for this work was 2018 and residents were encouraged to report any such required repairs direct to Hounslow Highways to ensure that they were included on the list of necessary works.

 

St John’s Residents Association also drew attention to broken and removed play equipment in Thornbury Park that had not been repaired or replaced for more than two years.  A response submitted by Carillion confirmed that some play equipment had been identified as faulty and was removed around seven years ago and was, therefore, not carried over into the current maintenance contract. There was in place a programme of inspection and maintenance and, subject to funding being available, bids could be made for replacement play equipment. 

 

Local resident, Christine Diwell, drew attention to the number of reported flytipping hotspots outlined in the Hounslow Highways reports and sought clarification on the actions taken to improve street cleanliness and to deter occupants of flats above shops from putting rubbish bags out on non-collection days. Assurances were given that Hounslow Highways used its full range of actions to improve cleanliness across the borough’s streetscene, including the issuing of fines, raising awareness within local schools and adopting the Keep Britain Tidy action plan. The borough had begun investigating fly tips as crime scenes to raise awareness and catch the perpetrators. 

 

Ms Diwell had also submitted a question in relation to the enforcement of the borough’s vehicle crossover policy.  Under the PFI contract, Hounslow Highways held enforcement powers.  It was noted that some of the current processes were being reviewed by HB Law before further action was taken. Mark Frost noted that he was happy to discuss this matter in more detail with Ms Diwell outside this meeting, in her capacity as a Lay Assessor.

 

Ms Diwell’s third question related to the actions agreed in May 2016 in relation to the North Street, Isleworth - traffic management options (IBAF, 26.05.16, Agenda Item 13).  Mark Frost, Head of Traffic and Transport, confirmed that those actions were being progressed.  Specifically in relation to the non-DDA compliant footways around Tolson House, Isleworth, Councillor Mayne requested a report back to Area Forum at the earliest opportunity.

 

Responding to Ms Diwell’s question as to why the Area Forum Action Plan had not been included in the agenda for September and November, Mr Frost confirmed that an update would be provided later this evening.

 

At the meeting an update was sought on progress of the Boston Manor Road cycle path. Mark Frost, Head of Traffic and Transport, confirmed that the detailed design process had been procured and that the item could be ready to report back to this meeting in  ...  view the full minutes text for item 28.

29.

Update from Enforcement Team - Nick Millard, Neighbourhood Enforcement, LBH pdf icon PDF 343 KB

Presentation slides for the meeting have been included on the electronic agenda pack for reference.

Minutes:

See presentation slides from the meeting, included for reference with the electronic agenda pack, Agenda Item 5.

 

Nick Millard and Steve Maunders, Neighbourhood Enforcement Team, briefed members on the role and responsibilities of the team and responded to questions raised as follows:

·       It was acknowledged that some of the issues the Neighbourhood Enforcement Team dealt with were longstanding issues.

·       Kingdom Security, the borough’s Environmental Enforcement Team, comprised of 6 officers.  They were deployed in pairs to target areas where they believed they would be most effective.  Residents and members were encouraged to contact Mr Millard with information on specific locations for the team to investigate. The team could be contacted via the pollution@hounslow.gov.uk mailbox.  Dedicated web pages were due for release on the Council’s website in early 2017. 

·       There were currently seven deployable cameras for Hounslow, two of which were currently in situ in local wards.  Requests were submitted to the joint tasking team and allocated on a priority basis.  Covert camera equipment was also being purchased to target hotspots. 

30.

School travel planning update - Mark Frost pdf icon PDF 231 KB

Minutes:

See the submitted report from the Head of Traffic and Transport, Agenda Item 7.

 

Rebecca Craig, Transport Projects Officer, briefed members on the report and answered questions on the following areas:

·       Participation in the ‘Beat the Streets’ initiative was voluntary and no sanctions were imposed for non-participation.

·       For the purposes of the table at 2.4 of the report the term ‘insufficient data’ was used where less than 80% of a school’s pupils completed the travel questionnaire.

·       All four schools listed as ‘unavailable’ in the submitted report had previously not been involved in the STARS programme.  Of these, all but Floreat, Brentford had been approached again and were now taking part. Schools that were fully engaged in the programme gained access to available funding.

·       Schools monitoring of their travel plans included the submission of data and feedback via a secure TfL website, which enabled officers to collect accurate data at any given time.

·       No detailed reports had yet been released by any of the authorities currently trialling school exclusion zones (SEZ).  Assurances were given that SEZs would not be introduced in the absence of majority community support.  Members were keen to explore the introduction of SEZs and drew attention to the importance of including residents and businesses surrounding the particular school in any consultation. 

 

Resolved:

That the Area Forum;

·       Noted the information on School Travel Planning and STARS, with accreditation goals for each school.

·       Noted that Beat the Street had run for a second time in Isleworth and for the first time in Brentford, with a whole-borough participation level of 28,000 people.

·       Noted that discussions on school streets/school exclusion zones were preliminary and at the research and information gathering stage only.

·       Shared opinions on the idea of a school streets/ exclusion zone approach, as detailed above.

 

9.50pm – In view of the lateness of the hour, members agreed to suspend Standing Orders to no later than 10.10pm in order to complete the scheduled business of the meeting.

31.

Great West Quarter 235 Bus stand - Mark Frost pdf icon PDF 167 KB

Additional documents:

Minutes:

See submitted report from the Head of Traffic and Transport, Agenda Item 8. 

 

Mark Frost, Head of Traffic and Transport, introduced the report.  Members present voted unanimously to agree the recommendations of the report.

 

Resolved:

That the Area Forum;

·       Delegated authority to the Executive Director for Regeneration, Economic Development & Environment (REDe) to undertake detailed design for the proposals set out in Appendix A of the submitted report.

·       Delegated authority to the Executive Director for REDe to carry out any required statutory consultations on the proposals.

·       Delegated authority to the Executive Director for REDe to resolve where possible any objections received to the statutory consultation. 

·       In the event that any objections received remained unresolved, for these to be reviewed by the Chair of the Area Forum and relevant ward councillors to determine whether these be reported back to the Area Forum for consideration or for these to be reviewed and considered by the relevant chief officer under delegated authority.

32.

Petition Update - Mark Frost

The following petitions have been referred to the Area Forum:

·       Request for the reinstatement of the 110 bus route from Hounslow Bus Garage to West Middlesex University Hospital, Isleworth (63 signatories, referred for consideration by the Central Hounslow and Isleworth & Brentford area forums).

·       Request from residents (111 signatories) of Pottery Road, Trimmer Walk, Walnut Tree Road and Distillery Walk, Netley Road, Burford Road and surrounding areas of the Haverfield Estate, Brentford to address residents’ current parking difficulties.

Minutes:

The following submitted petitions were raised at the meeting:

 

110 Bus Route:

Request for the reinstatement of the 110 bus route from Hounslow Bus Garage to West Middlesex University Hospital, Isleworth (63 signatories, referred for consideration by the Central Hounslow and Isleworth & Brentford area fora).

 

Mark Frost, Head of Traffic and Transport, referred members to the recent TfL consultation on changes to local bus routes, which came into effect following majority member support.  Members acknowledged that TfL were amenable to changing the E8 route and the difficulties of introducing a double decker bus along Amhurst Gardens.  Members supported that this matter could come back to a future meeting for further discussion.

 

Parking difficulties, Haverfield Estate, Brentford:

Request from residents (111 signatories) of Pottery Road, Trimmer Walk, Walnut Tree Road and Distillery Walk, Netley Road, Burford Road and surrounding areas of the Haverfield Estate, Brentford to address residents’ current parking difficulties.

 

Mark Frost confirmed that officers were working on the detailed design, which could be implemented by early 2017 using the same operational hours as the neighbouring controlled parking zone.

 

Retaining the fence and ivy along Mill Platt in Silverhall Park:

Members noted that this petition was being submitted to Borough Council at its next meeting and would be discussed at a future meeting of this Area Forum.

33.

Area Forum Action Plan - Mark Frost pdf icon PDF 224 KB

17.11.16 – This item has been included on the agenda as a late item with the agreement of the Chair.  Copies of the late report circulated to members and included for reference on the electronic agenda pack.

Minutes:

See Action Plan submitted by the Area Participation Officer, Agenda Item 8a (late report submission).

 

Mark Frost noted that, in his capacity as Head of Traffic and Transport, he was aware of concerns held by Ealing Road residents around not being able to park on the Haverfield Estate Controlled Parking Zone in Brentford and that he would be looking into the matter.

 

Resolved:

The Area Forum noted the submitted document. 

34.

Minutes of the meeting held on 14 July 2016 and Matters Arising pdf icon PDF 225 KB

Minutes:

The minutes of the meeting held on 14 July 2016 were agreed as a correct record and signed by the Chair.  There were no matters arising.

35.

Minutes of the meeting held on 15 September 2016 and Matters Arising pdf icon PDF 151 KB

Minutes:

The minutes of the meeting held on 15 September were agreed as a correct record and signed by the Chair. There were no matters arising.

36.

Urgent Business

Any other items which the Chair accepts for consideration on grounds of urgency.

Minutes:

The Chair confirmed that work had been carried out at Brentford Library to improve the environment around the war memorials in time for the recent commemorative services.  However, it was his view that further work was required to complete the work to a satisfactory level and he had written to the Council’s contract manager on matter today.

37.

Date of next scheduled meeting - Thursday 26 January 2017 from 7.30pm

Minutes:

The date of the next Area Forum was noted.