Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Democratic Services Tel: 020 8583 2050 Email:  democratic.services@hounslow.gov.uk 

Items
No. Item

70.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies were received on behalf of councillors Samia Chaudhary and Theo Dennison.

 

There were no declarations of interest.

Minutes:

Apologies were received on behalf of Councillor Chaudhary and Councillor Dennison.

 

There were no declarations of interest and no other communications from members.

 

71.

Minutes of the meeting held on 10 October 2017 pdf icon PDF 266 KB

To confirm the minutes of the meeting held on 10 October 2017

Decision:

The minutes of the meeting held on 10 October 2017 were agreed and signed by the Chair.

Minutes:

The minutes of the meeting held on 10 October 2017 were agreed and signed by the Chair.

 

72.

CEX209 Community Safety Strategy 2017-2020 pdf icon PDF 180 KB

Report by Councillor Hanif Khan, Cabinet Member for Community Protection and Enforcement

 

Please note that Appendices B and C of this report will be published electronically only.

Additional documents:

Decision:

Cabinet recommended that the Community Safety Strategy 2017-2020 be presented to Borough Council for approval.

Minutes:

See report by Councillor Hanif Khan, Cabinet Member for Community Protection and Enforcement, Agenda Item 3.

 

7.05pm - Councillor Atterton joined the meeting at this point.

 

Councillor Khan provided a brief summary of the submitted report and appendices, highlighting the achievements made to date and the successful partnership working in the borough.  He moved the recommendation, seconded by Councillor Curran.  Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

Cabinet recommended that the Community Safety Strategy 2017-2020 be presented to Borough Council for approval.

 

73.

CHAS560 Joint Targeted Area Inspection of Hounslow Children's Services pdf icon PDF 365 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children's Services

Additional documents:

Decision:

·       Cabinet noted the inspection findings set out in the Ofsted feedback letter.

·       Cabinet noted Hounslow’s Joint Written Statement of Action submitted to Ofsted on 20 September 2017.

Minutes:

See report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, Agenda Item 4.

 

Councillor Bruce briefed members on the submitted report, highlighting examples of positive feedback by the inspectors and noting that the borough had also been cited for good practice in a number of areas.  Alan Adams, Executive Director of Children’s and Adults’ Services, drew attention to the fact that this inspection had formed part of a series of a thematic inspections of the borough’s services, this one focussing on safeguarding.  A full Ofsted inspection of Children’s and Adults’ Services was expected early in 2018.

 

The recommendations of the report were moved by Councillor Bruce and seconded by Councillor Curran who wished to record his personal thanks to staff in Children’s and Adults’ Services.   Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

·       Cabinet noted the inspection findings set out in the Ofsted feedback letter.

·       Cabinet noted Hounslow’s Joint Written Statement of Action submitted to Ofsted on 20 September 2017.

 

74.

CEX184 Parks Service Transfer to Lampton 360 pdf icon PDF 247 KB

Report by Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure

Additional documents:

Decision:

·       Cabinet noted and ratified the decision to agree the early termination of the Carillion contract in April 2018.

·       Cabinet confirmed the transfer of the Parks Service to a new subsidiary of Lampton 360 following the expiry of the existing Carillion contract in April 2018 and requested that Lampton 360 establish the new subsidiary now (recommendation agreed as amended)

·       Cabinet elegated authority to the Chief Executive, in consultation with the Cabinet member for Leisure, the Director of Finance and Corporate Services and the Head of Governance to evaluate the Lampton 360 business plan and formalise a contractual agreement.

·       Cabinet delegated authority to the Chief Executive, in consultation with the Director of Finance and Corporate Services to approve the purchase of necessary vehicles & equipment.

·       Cabinet delegated authority to the Chief Executive, in consultation with the Director of Finance and Corporate Services to approve the development of a short, medium & long term asset replacement strategy and creation of a separate lifecycle budget.

 

The following additional recommendation was proposed and agreed at the meeting as follows:

·       Cabinet asked the Lampton team, with the Chief Executive, to engage early with the Friends’ groups to establish the right way of working together going forward.

Minutes:

See report from Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure, Agenda Item 5.

 

In Councillor Chaudhary’s absence, Councillor Curran asked members to take the report into consideration.  Mary Harpley, Chief Executive, reported on the amendment to the submitted recommendations following further review of the company structure and sharehold agreement for Lampton 360.  She read out the amended wording for the second bullet and the addition of a recommendation seeking early engagement with Friends’ groups.

 

Councillor Curran moved the recommendation, seconded by Councillor Mann.  Councillor Mayne supported the recommendations in light of the poor performance of the current contractor, stating that the borough’s parks would remain in the ownership of the borough.  Councillor Dunne welcomed the addition of a recommendation on engagement with Friends’ groups.  In response to concerns that there remained some months until the current contractual arrangements were wound up, Mary Harpley sought to assure Cabinet members that provision was in place to take over the management of the borough’s parks at short notice should that be necessary.

 

Having moved and seconded the recommendations, members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

·       Cabinet noted and ratified the decision to agree the early termination of the Carillion contract in April 2018.

·       Cabinet confirmed the transfer of the Parks Service to a new subsidiary of Lampton 360 following the expiry of the existing Carillion contract in April 2018 and requested that Lampton 360 establish the new subsidiary now (recommendation agreed as amended)

·       Cabinet elegated authority to the Chief Executive, in consultation with the Cabinet member for Leisure, the Director of Finance and Corporate Services and the Head of Governance to evaluate the Lampton 360 business plan and formalise a contractual agreement.

·       Cabinet delegated authority to the Chief Executive, in consultation with the Director of Finance and Corporate Services to approve the purchase of necessary vehicles & equipment.

·       Cabinet delegated authority to the Chief Executive, in consultation with the Director of Finance and Corporate Services to approve the development of a short, medium & long term asset replacement strategy and creation of a separate lifecycle budget.

 

The following additional recommendation was proposed and agreed at the meeting as follows:

·       Cabinet asked the Lampton team, with the Chief Executive, to engage early with the Friends’ groups to establish the right way of working together going forward.

 

75.

CEX176 Response to the Children and Young People Scrutiny Panel Report on Physical Activity in Children and Young People pdf icon PDF 341 KB

Report by Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure

Decision:

·       Cabinet noted the response to the recommendations made in the Children and Young People Scrutiny Panel report on Physical Activity in Children and Young People

·       Cabinet accepted recommendations numbered in the submitted report as follows: 1.1, 1.2, 2.1, 2.4, 2.6, 2.7, 2.8, 3.11, 3.13, 4.2 and 4.4 3.

·       Cabinet partially accept recommendations numbered in the submitted report as follows: 1.3, 2.2, 2.3, 2.5, 3.6, 3.7, 3.12, 3.15, 3.16, 3.19, 4.1, 4.3, 4.5 and 4.6.

·       Cabinet rejected recommendations numbered in the submitted report as follows: 3.8 and 3.20.

Minutes:

See report by Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure, Agenda Item 6.

 

In Councillor Chaudhary’s absence, Councillor Curran introduced the submitted report and invited questions.  Councillor Bruce reported that Scrutiny had looked at obesity and levels of physical activity in children and young people across the borough.  He supported the recommendations in the report and stressed the need to adopt a holistic approach to tackling the issues highlighted in the report, particularly in light of diminishing resources.  Councillor Bruce drew attention to the significant levels of ringfenced Sports Premium funding available in addition to schools budgets at secondary level and the need for Scrutiny and Ofsted to monitor what schools were using this funding for.

 

Councillor Kaur supported Councillor Bruce’s comments and reiterated the fact that children’s health was a key public health priority, which benefitted from early intervention. 

 

Councillor Atterton echoed colleagues’ comments, suggesting a wider view of these issues from the health centres perspective and the need to make sure this submitted report was publicised widely to those responsible for planning physical activity timetables and targeting specific groups. 

 

Councillor Curran moved the recommendations, seconded by Councillor Bruce.  Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

·       Cabinet noted the response to the recommendations made in the Children and Young People Scrutiny Panel report on Physical Activity in Children and Young People

·       Cabinet accepted recommendations numbered in the submitted report as follows: 1.1, 1.2, 2.1, 2.4, 2.6, 2.7, 2.8, 3.11, 3.13, 4.2 and 4.4 3.

·       Cabinet partially accept recommendations numbered in the submitted report as follows: 1.3, 2.2, 2.3, 2.5, 3.6, 3.7, 3.12, 3.15, 3.16, 3.19, 4.1, 4.3, 4.5 and 4.6.

·       Cabinet rejected recommendations numbered in the submitted report as follows: 3.8 and 3.20.

 

76.

CEX207 Response to Call-In of the Corporate Complaints Policy (CEX158) pdf icon PDF 340 KB

Report by Councillor Ed Mayne, Cabinet Member for Customer Care and Corporate Performance

Decision:

·       Cabinet accepted recommendations 1 to 6 as outlined in paragraphs 5 to 17 of the submitted report.

·       Cabinet partially accepted recommendations 7 and 8 as outlined in paragraphs 18 to 25 of the submitted report.

Minutes:

See report by Councillor Ed Mayne, Cabinet member for Customer Care and Corporate Performance, Agenda Item 7.

 

Councillor Mayne briefed members on the report and the reasons for each of the recommendations.  He recorded his thanks to those members who had attended the scrutiny meetings for their support.  Councillor Mayne also wished to record his thanks to Tina Durkin and Victoria Lawson for their hard work. 

 

Councillor Mayne moved approval of the recommendations, seconded by Councillor Curran.  Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

·       Cabinet accepted recommendations 1 to 6 as outlined in paragraphs 5 to 17 of the submitted report.

·       Cabinet partially accepted recommendations 7 and 8 as outlined in paragraphs 18 to 25 of the submitted report.

 

77.

CEX195 Adoption of Houses in Multiple Occupation Supplementary Planning Document pdf icon PDF 260 KB

 

Report by Councillor Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration

 

Please note that Appendix 1 of this report will be published electronically only

Additional documents:

Decision:

Cabinet agreed to adopt the Houses in Multiple Occuptation (HMO) Supplementary Planning Guidance (SPD) (see Appendix 1 of the submitted report).

Minutes:

See report by Councillor Steve Curran, Leader of the Council and Cabinet member for Corporate Strategy, Planning and Regeneration, Agenda Item 8.

 

Councillor Curran introduced the submitted report and moved approval of the recommendations, seconded by Councillor Mann.  Councillor Atterton welcomed the Supplementary Planning Document as an important document informing Planning Committee decisions. 

 

Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

Cabinet agreed to adopt the Houses in Multiple Occupation (HMO) Supplementary Planning Guidance (SPD) (see Appendix 1 of the submitted report).

 

78.

CEX196 Confirmation of Article 4 direction to remove permitted development rights to change from dwelling (class C3) to small HMO (class C4) in Hanworth Ward pdf icon PDF 305 KB

Report by Councillor Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration

Additional documents:

Decision:

·       Cabinet authorised the confirmation of the Article 4 Direction for Hanworth Ward to withdraw permitted development rights granted by Schedule 2, Part 3, Class L(b), of the Town and Country Planning (General Permitted Development) Order 2015 (as amended) for changes of use from dwelling house (Use Class C3) to small HMO’s (Use Class C4) within the Hanworth Ward.

·       Cabinet delegated to the Chief Planning Officer (Interim) the arrangements for confirming the Article 4 Direction including compliance with Schedule 3 of the Town and Country Planning (General Permitted Development) Order.

Minutes:

See report by Councillor Steve Curran, Leader of the Council and Cabinet member for Corporate Strategy, Planning and Regeneration, Agenda Item 9.

 

Councillor Curran introduced the submitted report, noting the importance of the decision in terms of the additional protections it offered residents in Hanworth Ward.  He recommended the approval of the recommendations, which was seconded by Councillor Atterton.  Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

·       Cabinet authorised the confirmation of the Article 4 Direction for Hanworth Ward to withdraw permitted development rights granted by Schedule 2, Part 3, Class L(b), of the Town and Country Planning (General Permitted Development) Order 2015 (as amended) for changes of use from dwelling house (Use Class C3) to small HMO’s (Use Class C4) within the Hanworth Ward.

·       Cabinet delegated to the Chief Planning Officer (Interim) the arrangements for confirming the Article 4 Direction including compliance with Schedule 3 of the Town and Country Planning (General Permitted Development) Order.

 

79.

CEX191 Pension Board Annual Report pdf icon PDF 264 KB

Report by Councillor Sam Hearn, Chair of the Hounslow Pension Board

Decision:

·       Cabinet noted the work of the Pension Board in 2016/17.

·       Cabinet noted the assurance given by the Chair in respect of providing independent advice over the governance and risk management for the Hounslow Pension Fund (Paragraph 6 of the submitted report).

Minutes:

See report by Councillor Sam Hearn, Chair of Pension Board, Agenda Item 10.

 

Councillor Sam Hearn read from Paragraph 6 of the submitted report and briefed Cabinet members on the work carried out by the Pension Board.  The Leader recorded thanks to Councillor Hearn and Lorelei Watson, Head of Strategic Finance: Treasury, Pensions, Audit, for their work to ensure the Council had a healthy pension fund. 

 

Councillor Hearn expressed the view that the Council was reliant on some very specialist officers and advisors, without whom it would be extremely difficult to carry out the complex challenging work required.  Councillor Curran moved approval of the recommendations, seconded by Councillor Mann. Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

·       Cabinet noted the work of the Pension Board in 2016/17.

·       Cabinet noted the assurance given by the Chair in respect of providing independent advice over the governance and risk management for the Hounslow Pension Fund (Paragraph 6 of the submitted report).

 

80.

LAM007 Lampton Group Quarter 1 and Quarter 2 Performance Report - 2017/18 pdf icon PDF 249 KB

Report included with the published agenda on 15 November 2017

Additional documents:

Decision:

Cabinet noted the Quarter 1 and Quarter 2 performance report for Lampton 360 Group.

Minutes:

See report by Peter Large, Head of Governance, Agenda Item 11.

 

When asked by the Head of Governance, Councillor Curran confirmed that he was satisfied that this late report was urgent on grounds that the Quarter 1 report had been delayed and it was important that Cabinet as shareholder should be advised about the L360 group performance.

 

Peter Large confirmed that this report submitted Quarter 1 and Quarter 2 together.  Councillor Curran expressed the view that he was confident that the submitted report was a fair attempt at a performance report and acknowledged that detailed financial information would be included once it was available.  Councillor Curran moved approval of the recommendation in the report, seconded by Councillor Mann. 

 

Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

Cabinet noted the Quarter 1 and Quarter 2 performance report for Lampton 360 Group.

 

81.

CEX192 Treasury Management Mid-Year Report 2017/18 pdf icon PDF 190 KB

Report by Councillor Theo Dennison, Cabinet Member Finance & Citizen Engagement

 

Please note the confidential appendix at Agenda Item 16

Decision:

Cabinet approved the Treasury Management Mid-Year Report 2017-18. 

Minutes:

See report by Councillor Theo Dennison, Cabinet member for Finance and Citizen Engagement, Agenda Item 12.

 

In Councillor Dennison’s absence, Clive Palfreyman, Director of Finance and Corporate Services, briefed members on the submitted report.  Councillor Curran moved approval of the recommendations, seconded by Councillor Mann.  Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

Cabinet approved the Treasury Management Mid-Year Report 2017-18. 

 

82.

CEX199 Revenue Monitoring Period 6 pdf icon PDF 126 KB

Report by Councillor Theo Dennison, Cabinet Member Finance & Citizen Engagement

Decision:

Cabinet noted the following:

 

Revenue Outturn Position:

a)    A net overspend of £7.8m is currently projected on General Fund budgets, including a £13.4m departmental overspend (Paragraph 4.3 of the submitted report)

b)    Projected shortfall of £0.4m across the dedicated schools grant (Paragraph 4.5 of the submitted report)

c)     Projected overspend of £0.3mon the Housing Revenue Account (Paragraph 4.8 of the submitted report).

 

Summary of budget virements processed in this period (Paragraph 4.17 of the submitted report).

 

Projected capital programme of £127m general fund and £41m HRA schemes for 2017/18 (See Appendix B of the submitted report for further detail)

 

Summary of bad debt totalling £0.8m (Paragraph 6.2 of the submitted report)

 

An update of the Councils performance against the key corporate financial indicators (Paragraph 7.1 of the submitted report).

Minutes:

See report by Councillor Theo Dennison, Cabinet member for Finance and Citizen Engagement, Agenda Item 13.

 

In Councillor Dennison’s absence, Clive Palfreyman, Director of Finance and Corporate Services, briefed members on the submitted report.  He indicated that further mitigation under review should enable the Council to begin the new financial year in a better fiscal situation with plans in place to reduce the current overspend. 

 

Councillor Curran noted a desire to discuss proposals outside this meeting for additional capital funding to support the planning application and masterplanning at Dukes Meadows.

 

Councillor Mann moved approval of the recommendations, seconded by Councillor Curran.  Members considered the report and all the issues and options contained therein and in conclusion the recommendations as amended were agreed unanimously.

 

Resolved:

Cabinet noted the following:

 

Revenue Outturn Position:

a)    A net overspend of £7.8m is currently projected on General Fund budgets, including a £13.4m departmental overspend (Paragraph 4.3 of the submitted report)

b)    Projected shortfall of £0.4m across the dedicated schools grant (Paragraph 4.5 of the submitted report)

c)     Projected overspend of £0.3mon the Housing Revenue Account (Paragraph 4.8 of the submitted report).

 

Summary of budget virements processed in this period (Paragraph 4.17 of the submitted report).

 

Projected capital programme of £127m general fund and £41m HRA schemes for 2017/18 (See Appendix B of the submitted report for further detail)

 

Summary of bad debt totalling £0.8m (Paragraph 6.2 of the submitted report)

 

An update of the Councils performance against the key corporate financial indicators (Paragraph 7.1 of the submitted report).

 

83.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

No urgent business was raised.

Minutes:

No urgent business was raised.

 

84.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

85.

CEX192 Confidential Appendix to the Treasury Management Mid-Year Report 2017/18

Please note that this is a confidential appendix, Appendix 1, exempt from publication, to a report in the public part of the agenda.

Decision:

The confidential appendix was noted.

Minutes:

The confidential appendix was noted without comment.

86.

Date of next meeting: 12 December 2017

Minutes:

The date of the forthcoming meeting was noted.