Hounslow Council


Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Democratic Services Tel: 020 8583 2050 Email:  democratic.services@hounslow.gov.uk 

Items
No. Item

1.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies for absence were noted for Councillors Katherine Dunn, Kamaljit Kaur and Amrit Mann.

 

Councillor Ed Mayne declared a non-prejudicial interest in Agenda Item 3: CHAS 546 Youth Service Review, as an ambassador for the Duke of Edinburgh Award Scheme. 

Minutes:

Apologies for absence were noted for Councillors Katherine Dunn, Kamaljit Kaur and Amrit Mann.

 

Councillor Ed Mayne declared a non-prejudicial interest in Agenda Item 3: CHAS 546 Youth Service Review, as a regional ambassador for the Duke of Edinburgh Award Scheme. 

2.

Minutes of the meeting held on 16 May 2017 pdf icon PDF 176 KB

To confirm the minutes of the meeting held on 16 May 2017.

Decision:

The minutes of the meeting held on 16th May 2017 were confirmed.

 

It was noted that minute point 114 was duplicated in the minutes.

 

 

Minutes:

The minutes of the meeting held on 16th May 2017 were confirmed.

 

It was noted that minute point 114 was duplicated in the minutes.

 

 

3.

CHAS 546 - Youth Service Review pdf icon PDF 461 KB

Report by councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

Additional documents:

Decision:

Resolved:

 

a)    That Cabinet agreed the recommendations of the report as follows:

 

1.     That the commissioning model proposed in section 5 for the Youth Service that will provide £650K of savings is implemented.

2.     That the new Youth Service will be commissioned for 3 years between April 2018 and 31 March 2021.

3.     Cabinet noted that principles set out in paragraph 4.6 will underpin the new service and form part of the commissioning specification.

4.     Cabinet noted that the funding to Hounslow Youth Counselling service (HYCs) was not included in the commissioned service but that it would be awarded through a grant as set out in paragraph 5.8

5.     That the services highlighted in paragraph 5.13 will cease with effect from 31 March 2018.

6.     To the provision of a transitional budget of £450K over 3 years that would be used to develop and support a sustainable voluntary and community sector who could continue providing a range of youth services beyond the commissioned period.

7.     That the lead cabinet member would oversee the use of the transitional budget.

Minutes:

Please see the report and appendix presented by Councillor Tom Bruce, Cabinet Member for Education, Children’s Services and Youth Services, Agenda Item 3.

 

Councillor Bruce proposed the recommendations at point 1 of the report and reviewed the reasons for decision and the options considered at point 3 of the report.  He thanked the Officers involved in designing the commissioning model and also Councillor Richard Foote who had undertaken a high percentage of work required to design the model. 

 

Councillor Mayne agreed with the recommendations with a heavy heart and gave an overview of his role as a regional representative of the Duke of Edinburgh Awards Scheme and the many benefits of the scheme for young people in Hounslow.

 

Following comments Councillor Curran seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     That the commissioning model proposed in section 5 for the Youth Service that will provide £650K of savings is implemented.

2.     That the new Youth Service will be commissioned for 3 years between April 2018 and 31 March 2021.

3.     Cabinet noted that principles set out in paragraph 4.6 will underpin the new service and form part of the commissioning specification.

4.     Cabinet noted that the funding to Hounslow Youth Counselling service (HYCs) was not included in the commissioned service but that it would be awarded through a grant as set out in paragraph 5.8

5.     That the services highlighted in paragraph 5.13 will cease with effect from 31 March 2018.

6.     To the provision of a transitional budget of £450K over 3 years that would be used to develop and support a sustainable voluntary and community sector who could continue providing a range of youth services beyond the commissioned period.

7.     That the lead cabinet member would oversee the use of the transitional budget.

 

4.

CHAS 539 - Homelessness Management Plan pdf icon PDF 293 KB

Report by Councillor Katherine Dunne, Cabinet Member for Housing.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the performance of the Homelessness Action Plan to April 2017.

2.      Cabinet noted the new requirements of the Homelessness Reduction Act 2017; the removal of the weekly £40/household Temporary Accommodation Management Fee (TAMF); and Hounslow’s 2-year allocation of the DCLG Flexible Homeless Support Grant which provided transition support to help with phasing out reliance on TAMF which was currently agreed for 2017 to 2019. 

3.      Cabinet approved the additional proposals for enhancing the Homelessness Prevention package of measures, which was attached at Appendix A, in readiness for the introduction of the Homelessness Reduction Act.

4.     Cabinet approved the allocation of the Flexible Homeless Support grant of £4.6m which will be provided over the two years 2017/18 and 2018/19:

a.     £2.5m to fund committed rent gap payments to landlords of £40/week created by the removal of TAMF, and

b.     £2.1m to invest in enhanced prevention measures aimed at reducing overall TA numbers and phasing out reliance on TAMF. 

5.     Cabinet delegated to the Director of Housing responsibility to finalise, agree and implement the new prevention measures, once fully costed, in consultation with the Lead Member for Housing.

 

Minutes:

See the report by Councillor Katherine Dunne, Cabinet Member for Housing, Agenda item 4, page 54.  The report was presented by Peter Matthew, Director of Housing.

 

Peter Matthews drew attention to the recommendations at point 1, page 54 and outlined the reasons for the decision given in the report summary.

 

·       Members were asked to note the Homeless Action plan to continue to reduce and prevent homelessness in Hounslow.

·       Members were asked to note the changes in national policy and the changes in national funding policy which had been reduced for the next two years and possibly beyond.

Councillor Theo Dennison seconded the recommendations and was agreed by all.

Resolved:

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the performance of the Homelessness Action Plan to April 2017.

2.      Cabinet noted the new requirements of the Homelessness Reduction Act 2017; the removal of the weekly £40/household Temporary Accommodation Management Fee (TAMF); and Hounslow’s 2-year allocation of the DCLG Flexible Homeless Support Grant which provided transition support to help with phasing out reliance on TAMF which was currently agreed for 2017 to 2019. 

3.      Cabinet approved the additional proposals for enhancing the Homelessness Prevention package of measures, which was attached at Appendix A, in readiness for the introduction of the Homelessness Reduction Act.

4.     Cabinet approved the allocation of the Flexible Homeless Support grant of £4.6m which will be provided over the two years 2017/18 and 2018/19:

a.     £2.5m to fund committed rent gap payments to landlords of £40/week created by the removal of TAMF, and

b.     £2.1m to invest in enhanced prevention measures aimed at reducing overall TA numbers and phasing out reliance on TAMF. 

5.     Cabinet delegated to the Director of Housing responsibility to finalise, agree and implement the new prevention measures, once fully costed, in consultation with the Lead Member for Housing.

 

5.

REG 503 - Draft Air Quality Action Plan pdf icon PDF 184 KB

Report by Samia Chaudhary, Cabinet Member for Green Policy and Leisure.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1)    Cabinet recommended that the Council approved the draft document “Draft Air Quality Action Plan” for public consultation.

 

Minutes:

See the report presented by Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure. Agenda Item 5, page 65

 

Councillor Chaudhary proposed the recommendations at point 1 of the report for approval for the reasons given at point 3 – 3.5 of the report.

 

Cabinet thanked Officers for their work on the report.

 

Councillor Curran seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1)    Cabinet recommended that the Council approved the draft document “Draft Air Quality Action Plan” for public consultation.

 

6.

CEX 158 - Complaints Policy pdf icon PDF 394 KB

Report by Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed the revised Corporate Complaints, Comments and Compliments Policy for the council.

 

2.     Cabinet agreed a rationalisation of the complaints process which will remove the Stage 3 process including the dissolution of the Stage 3 Complaints Panel.

 

Minutes:

See the report presented by Councillor Ed Mayne at Agenda item 6, page 72

 

Councillor Mayne proposed the recommendations at point 1 of the report and provided an overview of the reasons and options considered at point 3:

 

·       To simplify the complaints process into a two stage process and reduce the time taken to resolve complaints.

·       To dissolve the stage three complaints panel.

 

Councillor Curran seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed the revised Corporate Complaints, Comments and Compliments Policy for the council.

 

2.     Cabinet agreed a rationalisation of the complaints process which will remove the Stage 3 process including the dissolution of the Stage 3 Complaints Panel.

 

7.

CHAS 538 - Corporate CCTV Strategic Plan pdf icon PDF 230 KB

Report by Councillor Hanif Khan, Cabinet Member for Community Safety and Councillor Katherine Dunne, Cabinet Member for Housing.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.      Cabinet considered the approach for creating a single borough-wide CCTV service, which was set out in the Integration Action Plan attached at Appendix A.

 

2.      Cabinet noted the potential scope of actions that could be needed to deliver the single borough-wide service. The Plan considered a package of measures, which included:

a)      Upgrading of the Borough’s core CCTV network and command and control systems to support the Housing, Community Safety, and Traffic Enforcement services.

b)      Upgrading the current camera networks and recording platforms used by the services including enforcement cameras. 

c)      Creating of a single new command and control centre at the Derby Road site, including the closure of housing CCTV services at Trimmer Walk.

d)      Restructuring services and staffing, reviewing the use and performance of existing service contracts

 

3.      Cabinet agreed the preparation of detailed plans for implementing the Action Plan and the single borough-wide service and that these should be informed by early, further work to complete

·     the reviews of the purpose and requirements for CCTV across the borough; and

·     plans for restructuring services and staffing, reviewing the use and performance of existing service contracts, and investigating potential for income generation and revenue savings.

 

4.      Cabinet delegated authority to the Lead Members for Community Safety; Finance, and Housing to determine the final composition of the package of measures and investment required; and to oversee the implementation of the Plan.

 

Minutes:

See the report presented by Councillors Hanif Khan, Cabinet Member for Community Safety, and Katherine Dunne, Cabinet Member for Housing.

 

Councillor Khan proposed the recommendations at point 1 of the report and gave an overview of the reasons and option considered at point 3 of the report:

 

·       Councillor Khan referred to the action plan at appendix A which detailed work required to integrate CCTV systems into one borough wide system at a new building in Derby Road.

 

 

Following comments from Members Councillor Curran seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.      Cabinet considered the approach for creating a single borough-wide CCTV service, which was set out in the Integration Action Plan attached at Appendix A.

 

2.      Cabinet noted the potential scope of actions that could be needed to deliver the single borough-wide service. The Plan considered a package of measures, which included:

a)      Upgrading of the Borough’s core CCTV network and command and control systems to support the Housing, Community Safety, and Traffic Enforcement services.

b)      Upgrading the current camera networks and recording platforms used by the services including enforcement cameras. 

c)      Creating of a single new command and control centre at the Derby Road site, including the closure of housing CCTV services at Trimmer Walk.

d)      Restructuring services and staffing, reviewing the use and performance of existing service contracts

 

3.      Cabinet agreed the preparation of detailed plans for implementing the Action Plan and the single borough-wide service and that these should be informed by early, further work to complete

·     the reviews of the purpose and requirements for CCTV across the borough; and

·     plans for restructuring services and staffing, reviewing the use and performance of existing service contracts, and investigating potential for income generation and revenue savings.

 

4.      Cabinet delegated authority to the Lead Members for Community Safety; Finance, and Housing to determine the final composition of the package of measures and investment required; and to oversee the implementation of the Plan.

 

8.

REG 531 Residential Extension Guidelines SPD pdf icon PDF 285 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

REGs consultation document.pdf (open link)

 

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet approved the draft Residential Extension Guidelines Supplementary Planning Document (SPD) for 8 weeks public consultation.

Minutes:

See the report presented by Councillor Steve Curran, Council Leader, Agenda item 8, page 86.

 

Councillor Curran proposed the recommendations at point 1 of the report and gave an overview of the reasons and options considered at point 3 of the report.

 

Following comments from Members Councillor Dennison seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet approved the draft Residential Extension Guidelines Supplementary Planning Document (SPD) for 8 weeks public consultation.

9.

CEX 164 - Quarterly Performance Report (Q4 2016/17) pdf icon PDF 237 KB

Report by Councillor Ed Mayne, Cabinet Member for Corporate Performance & Customer Care.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed New Action Plans

2.     Cabinet agreed Refreshed Action Plans

3.     Cabinet noted progress made on existing Action Plans

4.     Cabinet noted quarter 4/ end of year 2016/17 performance data.

5.     Cabinet noted the London-wide LAPS performance data for Q3 2016/17

Minutes:

See the report presented by Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care, Agenda item 9, page 92

 

Councillor Mayne proposed the recommendations at point 1 of the report and gave an overview of the quarter 4 performance 2016/17 for all of the 82 Business Plan performance indicators (BPIs).

 

There were no comments and Councillor Theo Dennison seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed New Action Plans

2.     Cabinet agreed Refreshed Action Plans

3.     Cabinet noted progress made on existing Action Plans

4.     Cabinet noted quarter 4/ end of year 2016/17 performance data.

5.     Cabinet noted the London-wide LAPS performance data for Q3 2016/17

10.

CEX 165 - 2016/17 Outturn Report, including Treasury Management Annual Report 2016/17 pdf icon PDF 217 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance & Citizen Engagement.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted that the 2016/17 revenue outturn position was a £6.7m overspend on departmental budgets and £7.8m underspend on corporate budgets.   

2.     Cabinet noted that the 2016/17 Capital spend of £120.2m was £1m higher than the £119m projected for the year (at period 11).

3.     Cabinet noted the £3.4m underspend (£4.4m total underspend net of £1m overspend) on completed schemes from the school expansion programme had been returned to the centre.

4.     Cabinet noted the Treasury Management activity of the Council in the quarter ended 31 March 2017 as set out in Appendix D and E.

 

 

Minutes:

See the report presented by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, Agenda Item 10, page 104.

 

Councillor Dennison proposed the recommendations at point 1 of the report for Members to note the financial outturn report for 2016/17.

 

Following comments from Members Councillor Steve Curran seconded the recommendations and all agreed.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted that the 2016/17 revenue outturn position was a £6.7m overspend on departmental budgets and £7.8m underspend on corporate budgets.   

2.     Cabinet noted that the 2016/17 Capital spend of £120.2m was £1m higher than the £119m projected for the year (at period 11).

3.     Cabinet noted the £3.4m underspend (£4.4m total underspend net of £1m overspend) on completed schemes from the school expansion programme had been returned to the centre.

4.     Cabinet noted the Treasury Management activity of the Council in the quarter ended 31 March 2017 as set out in Appendix D and E.

 

 

11.

CEX 166 - Monthly Financial Monitoring pdf icon PDF 238 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance & Citizen Engagement.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

a)    Revenue Outturn Position;

1)    Cabinet noted that a net overspend of £10.0m was projected on General Fund budgets.

2)    Cabinet noted the projected funding shortfall for Dedicated Schools Grant of £0.85m which would need to be covered by the DSG reserve;

3)    Cabinet noted the projected underspend of £0.24m on the Housing Revenue Account.

 

b)    Cabinet noted the summary of bad debts totalling £0.72m awaiting approval to be written off.

 

c)     Cabinet noted the update on the Council’s performance against the key corporate financial indicators.

 

d)    Cabinet approved for the school expansion programme that delegated authority be given to the Director of Finance and Corporate Services and the Director of REDE, where tender prices came in more than budget, to approve financing out of £3.4m of net savings from completed projects elsewhere on the scheme.

 

e)    Cabinet approved the updated Corporate Debt Management Policy.

Minutes:

See the report presented by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, Agenda item 11, page 127.

 

This item was taken together with Agenda item 10.

 

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

a)    Revenue Outturn Position;

1.     Cabinet noted that a net overspend of £10.0m was projected on General Fund budgets.

2.     Cabinet noted the projected funding shortfall for Dedicated Schools Grant of £0.85m which would need to be covered by the DSG reserve;

3.     Cabinet noted the projected underspend of £0.24m on the Housing Revenue Account.

 

b)    Cabinet noted the summary of bad debts totalling £0.72m awaiting approval to be written off.

 

c)     Cabinet noted the update on the Council’s performance against the key corporate financial indicators.

 

d)    Cabinet approved for the school expansion programme that delegated authority be given to the Director of Finance and Corporate Services and the Director of REDE, where tender prices came in more than budget, to approve financing out of £3.4m of net savings from completed projects elsewhere on the scheme.

 

e)    Cabinet approved the updated Corporate Debt Management Policy.

12.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

13.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

1.     That the public and press be asked to leave the meeting during discussions of the remaining item of business because exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 was likely to be made known.

Minutes:

Resolved:

 

1.     That the public and press be asked to leave the meeting during discussions of the remaining item of business because exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 was likely to be made known.

14.

REG 525 - Parks Transformation

Report by Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure.

Decision:

Resolved:

 

That the recommendations in the report be approved.

Minutes:

Councillor Samia Chaudhary, Cabinet Member for Green Policy and Leisure proposed the recommendations at point 1 of the report for approval.

 

Following comments Councillor Steve Curran seconded the recommendations and all agreed.

 

Resolved:

 

That the recommendations in the report be approved.

15.

Any other items which the Chair considers urgent and are exempt from publication

Decision:

There were no other items.

16.

Date of next meeting: 19 September 2017

Decision:

The date of the next meeting was noted as 19th September 2017.