Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

37.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies for absence received from Councillor Ed Mayne

Minutes:

An apology for absence was received from Councillor Ed Mayne.

 

There were no declarations of interest.

 

38.

Minutes of the meeting held on 20th September 2016 pdf icon PDF 197 KB

To confirm the minutes of the meeting held on 20 September 2016

Decision:

Minutes agreed.

Minutes:

It was

 

RESOLVED –

 

That the minutes of the meeting of the Cabinet held on 20th September 2016 be confirmed as a correct record and signed by the Chair.

 

39.

CEX132 Pension Board Annual Report 2015/16 pdf icon PDF 169 KB

Report by Councillor Sam Hearn, Chair Hounslow Pension Board

Decision:

RESOLVED -

 

·         To note the work of the Pension Board in 2015/16

·         To note the assurance given by the Chair in respect of providing independent advice over the governance and risk management for the Hounslow Pension Fund (paragraph 5 of the report).

 

TO NOTE: All

 

Minutes:

Members considered a report by Councillor Sam Hearn, Chair of the Hounslow Pension Board, who at the invitation of the Chair, introduced the item and explained the work of the Board.

 

Members discussed the report and offered support and assistance to Councillor Hearn if he should require it.  They also welcomed the commitment to training undertaken by the Board. 

 

The Chair thanked Councillor Hearn and his colleagues on the Board for their work.  He then put the recommendations to the vote and it was

 

RESOLVED -

 

·       That the work of the Pension Board in 2015/16 be noted:

·       That the assurance given by the Chair in respect of providing independent advice over the governance and risk management for the Hounslow Pension Fund (paragraph 5 of the report) be noted.

 

TO NOTE: All

 

 

40.

CEX131 Audit Committee Annual Report 2015/16 pdf icon PDF 250 KB

Report by Councillor Surinder Purewal, Audit Committee Chair

 

Decision:

RESOLVED –

 

·         To note the work of the Audit Committee in respect of providing independent assurance over the governance, risk management and the system of internal control in operation at the Council.

 

TO NOTE: All

Minutes:

Members considered a report by Councillor Surinder Purewal, the Chair of the Audit Committee, who at the invitation of the Chair, introduced the item and explained the work of the Committee.

 

Members discussed the report and thanked Councillor Purewal and his colleagues on the Committee for their work.  He then put the recommendations to the vote and it was

 

RESOLVED –

 

·       That the work of the Audit Committee be noted in respect of providing independent assurance over the governance, risk management and the system of internal control in operation at the Council.

 

TO NOTE: All

 

41.

CHAS514 Revised Housing Allocations Policy pdf icon PDF 471 KB

Report byCouncillor Katherine Dunne, Lead Member for Housing, Equalities and Inclusion

 

 

Please note that Appendices A, B, C, D, E and F of the report have been published electronically only.

 

A reference copy for members is on deposit in the Members’ Area.

 

Hard copies of supporting documents published electronically only are available on request.

 

Additional documents:

Decision:

RESOLVED –

 

(i) that the revised Housing Allocations Policy (Appendix A), following 12 weeks public consultation from 09 May 2016 to 31 July 2016, amended to:

·         update and incorporate changes in legislation, case law, current guidance and practice

·         introduce a preference based direct offer system as the Council’s approach to allocating housing (subject to described exceptions) for all Housing Register applicants, replacing the current choice based lettings (LOCATA) system

·         agree the enhanced priority for certain groups, including life threatening cases of domestic violence, hate and gang violence, and those affected by severe disrepair, for inclusion in Band 1.

 

In order to implement the changes Cabinet also agreed:

(ii) Delegation to the Director of Housing, in consultation with the Lead member for Housing, Equalities and Inclusion, authority to approve a scheme of communications to inform current and future applicants and other key stakeholders of the changes to the Allocations Policy.

(iii) Delegation to the Director of Housing, in consultation with the Lead member for Housing, Equalities and Inclusion, authority to approve a timetable for the implementation of these changes, with a target date for transition to the preference-based system for allocations of 3 January 2017.

(iv) Hounslow Housing to initiate a project to oversee the necessary changes to ICT systems and business processes, in order to prepare for these changes, from October 2016.

 

ACTION BY: Executive Director, CHAS

Minutes:

Members considered a report by Councillor Katherine Dunne, Cabinet Member for Housing, who introduced the item and then answered questions from Members arising from it.

 

Councillor Mann thanked Councillor Dunne for her work on the policy.

 

The Chair put the recommendations to the vote and it was

 

RESOLVED –

 

That the revised Housing Allocations Policy (Appendix A), following 12 weeks’ public consultation from 09 May 2016 to 31 July 2016, be amended to:

·       update and incorporate changes in legislation, case law, current guidance and practice

·       introduce a preference based direct offer system as the Council’s approach to allocating housing (subject to described exceptions) for all Housing Register applicants, replacing the current choice based lettings (LOCATA) system

·       agree the enhanced priority for certain groups, including life threatening cases of domestic violence, hate and gang violence, and those affected by severe disrepair, for inclusion in Band 1.

 

In order to implement the changes Cabinet also agreed:

·       Delegation to the Director of Housing, in consultation with the Lead Member for Housing, Equalities and Inclusion, authority to approve a scheme of communications to inform current and future applicants and other key stakeholders of the changes to the Allocations Policy.

·       Delegation to the Director of Housing, in consultation with the Lead Member for Housing, Equalities and Inclusion, authority to approve a timetable for the implementation of these changes, with a target date for transition to the preference-based system for allocations of 3 January 2017.

·       Hounslow Housing to initiate a project to oversee the necessary changes to ICT systems and business processes, in order to prepare for these changes, from October 2016.

 

ACTION BY: Executive Director, CHAS

 

42.

REG436 Recycling and Waste Service: policies, fees and charges. pdf icon PDF 220 KB

Report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment. 

Decision:

RESOLVED –

 

1. That the changes to existing council policy that will come into effect at the start of the contract with Recycle 360 on 31st October 2016 be approved; and

2. That the progress of the overall project be noted.

 

ACTION BY: EXECUTIVE DIRECTOR, REDE

 

 

 

Minutes:

Members considered a report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment, who introduced the item and then answered questions from Members arising from it.

 

Members then discussed the report in depth and welcomed the extensive thought which had been given to the communication aspects of the significant changes to waste collection in the borough. Members also welcomed the improvements which were expected to arise from the changes.

 

It was then

 

RESOLVED –

 

·       That the changes to existing Council policy that will come into effect at the start of the contract with Recycle 360 on 31st October 2016 be approved; and

·       That the progress of the overall project be noted.

 

ACTION BY: Executive Director, REDE

 

43.

REG404 Residential Crossover and Off-Street Parking Policy pdf icon PDF 286 KB

Report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment. 

 

Please note that Appendices 1-4 of the report have been published electronically only.

 

A reference copy for members is on deposit in the Members’ Area.

 

Hard copies of supporting documents published electronically only are available on request.

 

Additional documents:

Decision:

RESOLVED –

 

a) That the consultation exercise undertaken on a revised residential crossover and off-street parking policy be noted;

b) That the new policy provided as Appendix 1 of the report be approved; and

c) That amendments to the policy be delegated to the Executive Director in consultation with the Lead Member.

 

ACTION BY: EXECUTIVE MEMBER, REDE

 

Minutes:

Members considered a report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment, who introduced the item and then answered questions from Members arising from it.

 

Councillor Foote expressed concern about the fact that many roads in parts of the Borough, such as Hanworth, were controlled by Transport for London rather than the Council and such there he was worried that there might be insufficient flexibility on residential crossovers.  Mr Brendon Walsh, Executive Director, REDE, undertook to respond to Councillor Foote on the matter.

 

ACTION BY: Executive Director, REDE

It was then

 

RESOLVED –

 

·       That the consultation exercise undertaken on a revised residential crossover and off-street parking policy be noted;

·       That the new policy provided as Appendix 1 of the report be approved; and

·       That amendments to the policy be delegated to the Executive Director in consultation with the Lead Member.

 

ACTION BY: Executive Director, REDE

 

 

44.

CHAS517 NW London Sustainability and Transformation Plan pdf icon PDF 162 KB

Report by Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services

 

Please note that Appendix A and Appendix B of the report have been published electronically only.

 

A reference copy for members is on deposit in the Members’ Area.

 

Hard copies of supporting documents published electronically only are available on request.

 

Additional documents:

Decision:

RESOLVED –

 

That the draft Sustainability and Transformation Plan (STP) be noted and supported.

 

TO NOTE: All

 

 

Minutes:

The Cabinet then considered a report by Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services, who introduced the item and then answered questions from Members on it.

 

Members then discussed the report in depth and welcomed the fact that the North West London Boroughs Health and Care Transformation Group was the only such board with senior local government representatives included in its Membership.

 

It was then

 

RESOLVED –

 

That the draft Sustainability and Transformation Plan (STP) be noted and supported.

 

TO NOTE: All

 

45.

CHAS513 Integrated Advocacy and Healthwatch Service pdf icon PDF 286 KB

Report by Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services

Decision:

RESOLVED –

 

1. That Option 1 of the proposed service model be adopted pending market testing result;

2. That authority be given to commence procurement for the Integrated Advocacy and Healthwatch service

3. That authority be delegated to the Executive Director Children & Adults in consultation with the Lead Member for Adult Social Care and Health Services to:

a. To agree the final configuration of services to be procured in accordance with the Contract Procedure Rules; and

b. To take all necessary steps to negotiate, agree the terms of and award the contracts to the successful bidders.

 

ACTION BY: EXECUTIVE DIRECTOR, CHAS

 

Minutes:

 

The Cabinet then considered a report by Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services, who introduced the item and then answered questions from Members on it.

 

It was then

 

RESOLVED –

 

·       That Option 1 of the proposed service model be adopted pending market testing result;

·       That authority be given to commence procurement for the Integrated Advocacy and Healthwatch service

·       That authority be delegated to the Executive Director Children & Adults in consultation with the Lead Member for Adult Social Care and Health Services to:

a. To agree the final configuration of services to be procured in accordance with the Contract Procedure Rules; and

b. To take all necessary steps to negotiate, agree the terms of and award the contracts to the successful bidders.

 

ACTION BY: Executive Director, CHAS

 

 

 

46.

CEX128 Medium Term Financial Strategy (MTFS) pdf icon PDF 578 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Additional documents:

Decision:

RESOLVED –

 

1.1 That the Medium Term Financial Strategy and the additional individual measures recommended to deliver it as set out below be approved;

·           A forward strategy based on a Council tax of £1,101.37 in 2017/18 at Band D, this represents a 2 percent increase in Council Tax from 2016/17, the first increase in 10 years.

·           Agreed savings of £7.2m as outlined in Appendix A with additional savings submitted to future Council meetings in the current financial year to be agreed. Savings will be subject to consultation where necessary.

·           Approval of the 4 year Central Government Revenue Support Grant Settlement

1.2 That the VAT opt to tax policy set out in section 11, which will delegate authority to the Director of Finance and Corporate Services or the Lead Member for Finance & Citizen Engagement for making decisions to opt to tax specific sites under specific circumstances be approved.

 

ACTION BY: DIRECTOR OF FINANCE AND CORPORATE SERVICES

 

Minutes:

The Cabinet considered a report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, who introduced the item.

 

There being no questions on it, the recommendations were put to the vote and it was

 

RESOLVED –

 

1.1 That the Medium Term Financial Strategy and the additional individual measures recommended to deliver it as set out below be approved;

·         A forward strategy based on a Council tax of £1,101.37 in 2017/18 at Band D, this represents a 2 percent increase in Council Tax from 2016/17, the first increase in 10 years.

·         Agreed savings of £7.2m as outlined in Appendix A with additional savings submitted to future Council meetings in the current financial year to be agreed. Savings will be subject to consultation where necessary.

·         Approval of the 4 year Central Government Revenue Support Grant Settlement

1.2 That the VAT opt to tax policy set out in section 11, which will delegate authority to the Director of Finance and Corporate Services or the Lead Member for Finance & Citizen Engagement for making decisions to opt to tax specific sites under specific circumstances be approved.

 

ACTION BY: DIRECTOR OF FINANCE AND CORPORATE SERVICES

 

 

 

47.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was none.

Minutes:

There was no such business.  However, the Chair did invite Councillor John Chatt, as Chair of the Overview and Scrutiny Committee to address Members on the recent work of that body and the issues that it was currently interested in examining which included the budgetary proposals for 2017/18, the Space Waye Reuse and Recycling Centre and school crossing patrol proposals.

 

48.

Date of next meeting: 15 November 2016

Decision:

Note.

Minutes:

The Cabinet noted the date of the next meeting which was scheduled for 15th November 2016.

 

The meeting ended at 8.03pm