Hounslow Council


Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

115.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Councillor Kamaljit Kaur and Councillor Richard Foote.

Minutes:

Apologies had been received from Councillor Kamaljit Kaur and Councillor Richard Foote. Apologies for lateness were noted from Councillor Tom Bruce.

 

There were no other communications from members.

 

Councillor Ed Mayne declared in respect of Item 3 that he worked for South West Trains but this was not a prejudicial interest as this scheme was outside their remit.

116.

Minutes of the meeting held on 15 December 2015 pdf icon PDF 122 KB

To confirm the minutes of the meeting held on 15 December 2015.

Decision:

The minutes of the meeting held on 15 December 2015 were confirmed.

Minutes:

The minutes of the meeting held on 15 December 2015 were confirmed.

117.

REG356 - Southern Rail Access to Heathrow - potential Feltham to Terminal 5 alignment pdf icon PDF 237 KB

Report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the study undertaken by the Council on a potential alignment to achieve rail access to Heathrow Terminal 5 from the ‘Windsor lines’, currently served by South West Trains – known as ‘southern rail access to Heathrow’.

2.     Cabinet authorised the Executive Director of Regeneration, Economic Development and Environment (REDe) to promote this route, or derivations of, to the Department for Transport, Network Rail, Heathrow Airports Ltd and all other relevant stakeholders whilst noting that all reasonable attempts to reduce the impact of such a structure on local residents and businesses should be taken.

Minutes:

See the report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment – Agenda Item 3.

 

Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for the Environment, introduced the report. This proposal had been developed in relation to the Government policy of improving surface access to Heathrow and reducing pollution in the area. No decision had been taken as yet on Heathrow expansion but this was a scheme seeking to improve the problem of surface access by looking at a rail link via the Windsor lines.

 

Councillor Mann pointed out that a previous scheme, the Airtrak scheme in 2009, had been looked at with a proposed line through Staines. The current scheme would bring the line through Bedfont, with a new station at the Clockhouse Roundabout. The scheme would assist with pollution and surface access, but also with the regeneration of that side of the borough. It had the support of a number of key stakeholders and of other Councils seeking improved access to Heathrow. For example, Wandsworth had commissioned a study of three options but their proposals required tunnelling to Terminal 5. Hounslow had also commissioned a study, but for a route in line with the rail lines to Feltham via Bedfont to Terminal 5. The Network Rail report had been conducted solely on the basis of transport access. Councillor Mann moved the recommendations of the report. Members were asked to give authority to the Executive Director, Regeneration, Economic Development and Environment, to promote the virtues of the scheme to stakeholders as feasible and achievable. Feedback to date suggested that on the whole the scheme was supported. There were concerns from residents of Woodbridge Court, which would need to be demolished but otherwise there was general support.

 

Councillor Tom Bruce joined the meeting at this point (7.07 p.m.)

 

The Chair seconded the recommendations and invited questions and comments.

 

Councillor Corinna Smart presumed that any implementation of the scheme would take into account the situation for the residents of Woodbridge Court and how they would be rehoused.

 

Councillor Ed Mayne declared that he worked for South West Trains but this was not a prejudicial interest as this scheme was outside their remit. He was encouraged by the report, as improving how people got to Heathrow was a serious issue. He noted in particular the overcrowding and congestion on the Piccadilly Line. The Heathrow Express wished to remain as a premium service and so did not provide an option for a safety valve to improve the congestion. There had been several attempts to propose another link to Heathrow but better access was essential. He felt that this was a very good scheme which was better than previous schemes. He enthusiastically supported and encouraged the scheme.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as  ...  view the full minutes text for item 117.

118.

REG 354 - Redevelopment of Nantly House site for Private Rented Sector (PRS) Housing pdf icon PDF 122 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

 

Please note that there is a confidential appendix, Appendix 1, exempt from publication, in the confidential part of the agenda following the exclusion of press and public.

Decision:

Resolved:

 

A)    That Cabinet agreed the recommendations of the report with one amendment – at Recommendation 2 it was agreed that the authorisation to the Executive Director of Regeneration, Economic Development and Environment to prepare a fully worked up proposal, for future Cabinet approval, should be in consultation with the Director, Finance and Corporate Services.

 

B)    That Cabinet agreed the recommendations of the report as amended as follows:

 

1.     Cabinet agreed to give in-principle approval to the outline proposals to redevelop the Nantly House site for the purposes of mixed tenure residential and retail use as set out in the confidential Investment Report at Appendix 1.

2.     Cabinet authorised the Executive Director of Regeneration, Economic Development and Environment, in consultation with the Director, Finance and Corporate Services, to prepare, for future Cabinet approval, a fully worked up proposal to deliver the proposed residential development in a way which meets the Council’s aspiration to deliver private and affordable residential accommodation within Hounslow Borough.

3.     Cabinet agreed to seek fiscal and legal advice on the use of Lampton 360 or another vehicle to hold and redevelop Nantly House as set out in the confidential Appendix 1 and hold the completed development as an income producing asset for the Council.

4.     Cabinet authorised the Executive Director of Regeneration, Economic Development and Environment:

4.1  To initiate the appropriate procurement procedures to appoint such consultants and contractors to design, advise on and build out the scheme.

4.2  To make a planning application for the scheme as proposed.

4.3  To bring the scheme back to Cabinet prior to any commitment to construct, with a further report which highlights any changes in mix, tenure, costs and estimate performance of the surplus produced by the redevelopment of the site, prior to starting on site.

 

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration – Agenda Item 4.

 

The Chair, Councillor Steve Curran, introduced the report and moved the recommendations which sought in principle approval for the development of Nantly House. Members also noted the confidential appendix to the report.

 

Councillor Katherine Dunne seconded the proposals.

 

Councillor Theo Dennison proposed one slight amendment to the recommendations, namely that in respect of developing the proposal, it would be appropriate for the delegation to be to the Executive Director in consultation with the Director, Finance and Corporate Services, as he was confident this would provide useful input.

 

Members were happy to agree the amendment.

 

The recommendations had been moved and seconded and the proposed amendment accepted. Members considered the report and all the issues and options contained therein and in conclusion the recommendations, as amended, were agreed unanimously.

 

Resolved:

 

A)    That Cabinet agreed the recommendations of the report with one amendment – at Recommendation 2 it was agreed that the authorisation to the Executive Director of Regeneration, Economic Development and Environment to prepare a fully worked up proposal, for future Cabinet approval, should be in consultation with the Director, Finance and Corporate Services.

 

B)    That Cabinet agreed the recommendations of the report as amended as follows:

 

1.     Cabinet agreed to give in-principle approval to the outline proposals to redevelop the Nantly House site for the purposes of mixed tenure residential and retail use as set out in the confidential Investment Report at Appendix 1.

2.     Cabinet authorised the Executive Director of Regeneration, Economic Development and Environment, in consultation with the Director, Finance and Corporate Services, to prepare, for future Cabinet approval, a fully worked up proposal to deliver the proposed residential development in a way which meets the Council’s aspiration to deliver private and affordable residential accommodation within Hounslow Borough.

3.     Cabinet agreed to seek fiscal and legal advice on the use of Lampton 360 or another vehicle to hold and redevelop Nantly House as set out in the confidential Appendix 1 and hold the completed development as an income producing asset for the Council.

4.     Cabinet authorised the Executive Director of Regeneration, Economic Development and Environment:

4.1  To initiate the appropriate procurement procedures to appoint such consultants and contractors to design, advise on and build out the scheme.

4.2  To make a planning application for the scheme as proposed.

4.3  To bring the scheme back to Cabinet prior to any commitment to construct, with a further report which highlights any changes in mix, tenure, costs and estimate performance of the surplus produced by the redevelopment of the site, prior to starting on site.

 

119.

CEX089 - Council Tax Reduction Scheme (CTRS) 2016/17 pdf icon PDF 316 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the results of the consultation with residents on the proposed scheme as set out in Appendix A of the report.

2.     Cabinet recommended Borough Council to agree the proposed Council Tax Reduction Scheme (CTRS) for Hounslow residents for the 2016/17 financial year as set out in Section 4 of the report.

3.     Cabinet recommended Borough Council delegated authority to the Director of Finance and Corporate Services to make any minor amendments to the scheme where there appears to be ambiguity in relation to its wording and the Council’s intent.

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 5.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and commended the work of Harminder Persad, Head of Revenues and Benefits, and the team. The report included some interesting findings from the consultation. He moved the recommendations of the report to agree the proposed scheme.

 

The Chair seconded the recommendations.

 

Councillor Ed Mayne was happy to support the recommendations. He acknowledged the difficulties people were experiencing who were receiving Council Tax bills for the first time. However, his overall impression was that the authority was dealing sympathetically and sensitively with the issues.

 

Councillor Dennison agreed that there had been issues when the scheme was first introduced but the authority looked to expand the level of support for those facing difficulties and would bring forward proposals to do so.

 

The Chair agreed that the authority would do all it could to support residents in the circumstances in which they found themselves as a result of government cuts.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the results of the consultation with residents on the proposed scheme as set out in Appendix A of the report.

2.     Cabinet recommended Borough Council to agree the proposed Council Tax Reduction Scheme (CTRS) for Hounslow residents for the 2016/17 financial year as set out in Section 4 of the report.

3.     Cabinet recommended Borough Council delegated authority to the Director of Finance and Corporate Services to make any minor amendments to the scheme where there appears to be ambiguity in relation to its wording and the Council’s intent.

120.

CEX108 - 2016/17 Council Tax and NNDR Base Report pdf icon PDF 89 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

2015/16 Council Tax Base

 

1.     Cabinet agreed the Council Tax Base for 2016/17 of 80,169.56 in accordance with the calculation in Appendix A of the report.

2.     Cabinet agreed the Council Tax out-turn collection rate for tax raised in 2016/17 at 98%.

 

2015/16 NNDR Base

 

3.     Cabinet noted the provisional estimated non-domestic rates yield for 2016/17 to be retained by the London Borough of Hounslow of £48,300,000.

4.     Cabinet delegated authority to the Director, Finance and Corporate Services to revise and authorise the national non-domestic rates return in light of guidance from the Department for Communities and Local Government (DCLG), once it has been issued.

 

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 6.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, commended the report and the recommendations to members. The Chair seconded the recommendations.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

2015/16 Council Tax Base

 

1.     Cabinet agreed the Council Tax Base for 2016/17 of 80,169.56 in accordance with the calculation in Appendix A of the report.

2.     Cabinet agreed the Council Tax out-turn collection rate for tax raised in 2016/17 at 98%.

 

2015/16 NNDR Base

 

3.     Cabinet noted the provisional estimated non-domestic rates yield for 2016/17 to be retained by the London Borough of Hounslow of £48,300,000.

4.     Cabinet delegated authority to the Director, Finance and Corporate Services to revise and authorise the national non-domestic rates return in light of guidance from the Department for Communities and Local Government (DCLG), once it has been issued.

 

121.

REG88 - Marjory Kinnon School School Expansion Update pdf icon PDF 75 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the progress of the proposals to expand Marjory Kinnon School.

2.     Cabinet authorised the Executive Director, Regeneration, Economic Development and Environment (‘Director’), or such officers as may be authorised to act on his behalf, to take all necessary actions to progress the procurement and letting of the contracts; to accept and award the construction phase works and other associated costs, professional fees and surveys, subject to the project remaining within budget forecast costs.

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 7.

 

Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, introduced the report and moved the two recommendations. The recommendations sought to authorise the Executive Director to take the required actions to spend the money allocated to rebuild the special educational needs school; provision which was desperately needed.

 

The Chair seconded the recommendations. He paid tribute to everyone involved in the project as it demonstrated help to the most vulnerable in the borough. He fully supported the work by Councillor Bruce and the education team.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the progress of the proposals to expand Marjory Kinnon School.

2.     Cabinet authorised the Executive Director, Regeneration, Economic Development and Environment (‘Director’), or such officers as may be authorised to act on his behalf, to take all necessary actions to progress the procurement and letting of the contracts; to accept and award the construction phase works and other associated costs, professional fees and surveys, subject to the project remaining within budget forecast costs.

122.

CEX081 - Monthly Financial Monitoring pdf icon PDF 826 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the following:

 

Finance

 

·       £370,000 to be allocated from the Chief Executive’s Performance Improvement Fund to fund the costs of professional fees relating to the relocation of the Civic Centre.

·       £67,000 to be allocated from the savings investment fund for the IT set up costs of the Citizen Access Portal, to deliver savings in 2016/17.

·       £49,000 to be allocated from the savings investment fund for delivery of savings in leisure.

      

 

           Procurement

 

·Approved exemptions to the procurement regulations (waivers)     as set out in Appendix VI of the report.

 

2.     Cabinet approved the following recommendation:

 

Procurement

 

·          The additions to the Annual Procurement Plan (detailed in Appendix V of the report).

 

 

 

 

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 8.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He made reference to in year spend. There were some areas of concern and some financial transactions transferring funds from the Improvement Fund, together with some recommendations related to changes in the Procurement Plan and regulations.

 

The Chair seconded the recommendations. He thanked Councillor Dennison and Clive Palfreyman, Director, Finance and Corporate Services, for their work on spending and the budget. He stressed that it was important to get this right and he believed that this had been achieved. There was more to do and the Chair was aware that all Cabinet members and officers were working hard to reduce costs.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the following:

 

Finance

 

·       £370,000 to be allocated from the Chief Executive’s Performance Improvement Fund to fund the costs of professional fees relating to the relocation of the Civic Centre.

·       £67,000 to be allocated from the savings investment fund for the IT set up costs of the Citizen Access Portal, to deliver savings in 2016/17.

·       £49,000 to be allocated from the savings investment fund for delivery of savings in leisure.

      

           Procurement

 

·Approved exemptions to the procurement regulations (waivers)     as set out in Appendix VI of the report.

 

2.     Cabinet approved the following recommendation:

 

Procurement

 

·   The additions to the Annual Procurement Plan (detailed in Appendix V of the report).

123.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

Minutes:

There was no urgent business.

124.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

Minutes:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

125.

REG 354 - Confidential Appendix 1 to Redevelopment of Nantly House site report

Please note that this is a confidential appendix, exempt from publication, to a report in the public part of the agenda.

Decision:

 The confidential appendix, Appendix 1, was taken into account when Cabinet considered the item in the public part of the meeting.

Minutes:

 The confidential appendix, Appendix 1, was taken into account when Cabinet considered the item in the public part of the meeting.

126.

Any other items which the Chair considers urgent and are exempt from publication

Decision:

There were no urgent items, exempt from publication.

Minutes:

There were no urgent items, exempt from publication.

127.

Date of next meeting: 9 February 2016

Decision:

The date of the next meeting was noted as Tuesday, 9 February 2016.

Minutes:

The date of the next meeting was noted as Tuesday, 9 February 2016.