Hounslow Council


Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

128.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

All members were present.

 

Councillor Tom Bruce declared in respect of Item 5 that his wife worked at Hounslow Town School but he had no pecuniary interest.

 

The Chair informed members that this was Caroline Eaton’s last Cabinet meeting as Monitoring Officer. On behalf of the Cabinet he thanked her for her long and distinguished service to the borough, noted the respect in which she was held by colleagues and councillors and wished her the very best for the future. Other Cabinet members added their own thanks for the support and advice Caroline had provided to them across various functions.

Minutes:

All members were present.

 

Councillor Tom Bruce declared in respect of Item 5 that his wife worked at Hounslow Town School but he had no pecuniary interest in this matter.

 

The Chair informed members that this was Caroline Eaton’s last Cabinet meeting as Monitoring Officer. On behalf of the Cabinet he thanked her for her long and distinguished service to the borough, noted the respect in which she was held by colleagues and councillors and wished her the very best for the future. This was greeted with applause.

 

Other Cabinet members added their own thanks for the support and advice Caroline had provided to them across various functions. In particular, Councillor Theo Dennison noted the positive debates he had had with Caroline on a number of issues. Councillor Tom Bruce wished to thank her particularly for the excellent and most enjoyable training she had provided on Licensing matters and Councillor Corinna Smart paid tribute to the support and clarity of the legal advice provided by Caroline when she chaired Licensing Panels and to the help provided to her this year with her current portfolio.

 

The Chair also introduced and welcomed Peter Large, the Interim Head of Governance and Monitoring Officer, and looked forward to working with him.

129.

Minutes of the meeting held on 19 January 2016 pdf icon PDF 62 KB

To confirm the minutes of the meeting held on 19 January 2016.

Decision:

The minutes of the meeting held on 19 January 2016 were confirmed.

Minutes:

The minutes of the meeting held on 19 January 2016 were confirmed.

130.

CEX 109 - 2016/17 Budget Report pdf icon PDF 382 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Please note that Appendix A and Appendix B of the report have been published electronically only.

 

A reference copy for members is on deposit in the Members’ Area.

Hard copies of supporting documents published electronically only are available on request.

 

 

Additional documents:

Decision:

Resolved:

 

ThatCabinet recommended toBoroughCouncil toapprove the followingrecommendations:

Section 1- Revenue BudgetandCouncil Tax 2016/17

 

CouncilTax

1.       In respect ofthe calculation and setting of counciltax,thatBoroughCouncil resolves:

 

(i)          Thatit be noted thatatitsmeetingon19 January 2016, Cabinetcalculated the Council TaxBase 2016/17 for the whole council area as80,169.56 [Item T in theformula in Section 31B ofLocalGovernment Finance Act 1992, as amended (the“Act”)].

 

(ii)         That the council taxrequirementfor thecouncil’sown purposes for2016/17is

£86,564,680.68 [ItemR in theformula in Section31B of LocalGovernmentFinance Act 1992, asamended (the “Act”)].

 

(iii)       That thefollowingamountsbecalculatedfor the year2015/16inaccordance with Sections31to 36 of the Act:

 

(a)   £814,843,210being theaggregate ofthe amountswhich the council estimatesfor itstotal expenditure in accordance with theitemsset out inSection 31A (2) ofthe Act.

 

(b)   £728,278,529 beingtheaggregate ofthe amountswhich the council estimatesfor itstotal income(including formula grant and council taxsurpluspayable forthe yearintoits GeneralFund)in accordance with theitemssetoutinSection31A(3)ofthe Act.

 

(c)   £86,564,681 beingthe amount by which the aggregate (iii)(a)above exceeds the aggregate at (iii)(b)above,calculated by thecouncil in accordancewithSection 31A(4) ofthe Act asitscounciltax requirementfor the year. (ItemR inthe formula in Section 31B of theAct).

 

(d)  £1,079.77beingthe amount at (iii)(c)above (Item R),all divided byItem T at

(i)  above, calculated by the council, in accordance with Section 31B ofthe Act,asthe basicamountofitscouncil taxfor theyear.

 

(iv)       To notethat forthe year 2016/17the Greater London Authority (GLA)has issueda consultation setting outits preceptto the council in accordance with Section 40ofthe LocalGovernment Finance Act 1992 foreach category ofdwellingsin the Council’sarea as indicated in thetable below.

 

 

 

 

 

 

 

 

 

 

 

 

 

(v)        That theCouncil, in accordance with Sections 30and 36 ofthe Local Government Finance Act 1992, herebysets the aggregate amountsshown in thetablesbelowasthe amounts ofcouncil taxfor 2016/17 for eachpartofits area andfor each of the categories ofdwellings. (GLAwill approve itsprecept on 22February2016).

 

ValuationBand

A

B

C

D

E

F

G

H

BandingFactor

6/9

7/9

8/9

9/9

11/9

13/9

15/9

18/9

Hounslowcounciltax (£)

 

719.85

 

839.82

 

959.80

 

1079.77

 

1319.72

 

1559.67

 

1799.62

 

2159.54

GLA council tax(£)

 

184.00

 

214.67

 

245.33

 

276.00

 

337.33

 

398.67

 

460.00

 

552.00

Totalcounciltax(£)

 

903.85

 

1,054.49

 

1,205.13

 

1,355.77

 

1,657.05

 

1,958.34

 

2,259.62

 

2,711.54

 

 

 

(vi)   Tonotethat thecouncil’sbasicamount ofcounciltax for 2016/17 isnotexcessivein accordance with principlesapproved under Section 52ZB of the Local GovernmentFinance Act 1992.

 

Revenue Budget

2.  ...  view the full decision text for item 130.

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 3.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He believed that this was the best budget which could be achieved, given the financial pressures but anticipated that there would be debate at Borough Council.

 

The Chair, Councillor Steve Curran, seconded the recommendations, welcomed a quality report and looked forward to the debate at Borough Council.

 

Councillor Corinna Smart thanked Clive Palfreyman, Director of Finance and Corporate Services, and his team for all the hard work which had been undertaken to produce the budget report.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

ThatCabinet recommended toBoroughCouncil toapprove the followingrecommendations:

Section 1- Revenue BudgetandCouncil Tax 2016/17

 

CouncilTax

1.       In respect ofthe calculation and setting of counciltax,thatBoroughCouncil resolves:

 

(i)          Thatit be noted thatatitsmeetingon19 January 2016, Cabinetcalculated the Council TaxBase 2016/17 for the whole council area as80,169.56 [Item T in theformula in Section 31B ofLocalGovernment Finance Act 1992, as amended (the“Act”)].

 

(ii)         That the council taxrequirementfor thecouncil’sown purposes for2016/17is

£86,564,680.68 [ItemR in theformula in Section31B of LocalGovernmentFinance Act 1992, asamended (the “Act”)].

 

(iii)       That thefollowingamountsbecalculatedfor the year2015/16inaccordance with Sections31to 36 of the Act:

 

(a)   £814,843,210being theaggregate ofthe amountswhich the council estimatesfor itstotal expenditure in accordance with theitemsset out inSection 31A (2) ofthe Act.

 

(b)   £728,278,529 beingtheaggregate ofthe amountswhich the council estimatesfor itstotal income(including formula grant and council taxsurpluspayable forthe yearintoits GeneralFund)in accordance with theitemssetoutinSection31A(3)ofthe Act.

 

(c)   £86,564,681 beingthe amount by which the aggregate (iii)(a)above exceeds the aggregate at (iii)(b)above,calculated by thecouncil in accordancewithSection 31A(4) ofthe Act asitscounciltax requirementfor the year. (ItemR inthe formula in Section 31B of theAct).

 

(d)  £1,079.77beingthe amount at (iii)(c)above (Item R),all divided byItem T at

(i)  above, calculated by the council, in accordance with Section 31B ofthe Act,asthe basicamountofitscouncil taxfor theyear.

 

(iv)       To notethat forthe year 2016/17the Greater London Authority (GLA)has issueda consultation setting outits preceptto the council in accordance with Section 40ofthe LocalGovernment Finance Act 1992 foreach category ofdwellingsin the Council’sarea as indicated in thetable below.

 

 

 

 

 

 

 

 

 

 

 

 

 

(v)        That theCouncil, in accordance with Sections 30and 36  ...  view the full minutes text for item 130.

131.

CAS 491 - Procurement of Semi-Independent Accommodation for Care Leavers in Partnership with West London Alliance (WLA) Authorities pdf icon PDF 219 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

 

Please note that there is a confidential appendix, Appendix 1 – List of Providers – exempt from publication, in the confidential part of the agenda following the exclusion of press and public.  

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed to award 3 year contracts with the option of extension for one year. The providers have been approved through the procurement exercise for semi-independent accommodation for care leavers as set out in confidential Appendix 1 of the report.

2.     Cabinet noted that the number of providers meeting required standards is too low to deliver the number of placements for care leavers required by West London Authorities.

3.     Cabinet noted the plan for working with providers to improve their understanding and compliance with Hounslow (and West London Alliance) requirements and standards for delivery of semi-independent accommodation and support.

4.     Cabinet noted the intention to re-open the list once the improvement plan actions are completed.

5.     Cabinet delegated authority to the Executive Director, Children’s and Adults’ Services in consultation with the Cabinet Member for Education and Children’s Services to approve further additions and awards to list following re-opening and at any subsequent re-opening.

 

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 4.

 

Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, introduced the report which concerned the award of contract. He advised that there were fewer providers on the approved list than they would like so they would re-run the exercise to achieve the right number of providers of the best quality. Councillor Bruce drew attention to the final recommendation which delegated authority to the Executive Director to appoint additional providers to the list. He moved the recommendations, together with the confidential appendix.

 

The Chair seconded the recommendations.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed to award 3 year contracts with the option of extension for one year. The providers have been approved through the procurement exercise for semi-independent accommodation for care leavers as set out in confidential Appendix 1 of the report.

2.     Cabinet noted that the number of providers meeting required standards is too low to deliver the number of placements for care leavers required by West London Authorities.

3.     Cabinet noted the plan for working with providers to improve their understanding and compliance with Hounslow (and West London Alliance) requirements and standards for delivery of semi-independent accommodation and support.

4.     Cabinet noted the intention to re-open the list once the improvement plan actions are completed.

5.     Cabinet delegated authority to the Executive Director, Children’s and Adults’ Services in consultation with the Cabinet Member for Education and Children’s Services to approve further additions and awards to list following re-opening and at any subsequent re-opening.

 

132.

REG 323 - School Expansion Programme - Hounslow Town - Developer Contractor pdf icon PDF 125 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

Additional documents:

Decision:

Resolved:

 

That Cabinet approved the recommendations of the report as follows:

 

1.     Cabinet authorised the Executive Director, Regeneration, Economic Development and Environment (Executive Director) to apply for such statutory consents as shall be required under Section 77 of the School Standards and Framework Act 1998 and Schedule 1 of the Academies Act 2010, or otherwise, to enable the release of the existing school site and playing field for residential redevelopment.

2.     Cabinet approved a budget of £10.77m covering professional and statutory fees, constructions costs and other related project costs to:

2.1.         Develop a new 5 form entry (FE) primary school inclusive of a 35 place Special Educational Needs (SEN) unit;

2.2.         Develop a new music centre.

2.3.         Enable housing development.

3.     Cabinet agreed to appoint Countryside Properties (UK) Limited as the Council’s development partner for this project.

4.     Cabinet agreed to delegate authority to the Executive Director in consultation with the Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration to:

4.1 enter into a development agreement with Countryside Properties (UK) Limited (and other parties as appropriate for the development of the school and residential scheme; and

4.2 as part of the development agreement, to transfer to the developer ownership of the land at the eastern end of the current school site (where the current school fields and buildings are located) as indicated on the plans attached to the report.

 

5.     Cabinet agreed, if appropriate, to enter into an Agreement with the GLA to receive Housing Zone Grant Funding for this site.

6.     Cabinet agreed to provide Countryside Properties (UK) Limited and/or its group companies with a License or Lease to build on the phase 1 housing site, prior to passing the overall title to the land where applicable, in accordance with the development agreement and subject to the implementation of Recommendation 4.2 above.

7.     Cabinet agreed to provide Countryside Properties (UK) Limited and/or its group companies with a License or Lease to build on the School Road car park site.

8.     Cabinet delegated authority to the Executive Director, Regeneration, Economic Development and Environment (the Executive Director) to:

8.1  determine whether it is necessary or desirable to appropriate for town planning purposes all or appropriate parts of the land, namely a) the area of School Road public car park for the new school and b) the existing school playing field and site of the current school, for residential housing prior to its disposal: and

8.2  to negotiate and enter into a deed (or deeds) or other documents for acquisition, variation, or release, of any covenants or third party rights or interests affecting the land as may be required.

 

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration– Agenda Item 5.

 

The Chair, Councillor Steve Curran, introduced the report which sought approval to enter into a development agreement with a contractor to progress the expansion of Hounslow Town Primary School. The Chair drew attention to the summary in the report which explained the proposals to deliver a very exciting project. Councillor Curran moved the recommendations of the report. These were seconded by Councillor Tom Bruce.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet approved the recommendations of the report as follows:

 

1.     Cabinet authorised the Executive Director, Regeneration, Economic Development and Environment (Executive Director) to apply for such statutory consents as shall be required under Section 77 of the School Standards and Framework Act 1998 and Schedule 1 of the Academies Act 2010, or otherwise, to enable the release of the existing school site and playing field for residential redevelopment.

2.     Cabinet approved a budget of £10.77m covering professional and statutory fees, constructions costs and other related project costs to:

2.1.         Develop a new 5 form entry (FE) primary school inclusive of a 35 place Special Educational Needs (SEN) unit;

2.2.         Develop a new music centre.

2.3.         Enable housing development.

3.     Cabinet agreed to appoint Countryside Properties (UK) Limited as the Council’s development partner for this project.

4.     Cabinet agreed to delegate authority to the Executive Director in consultation with the Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration to:

4.1 enter into a development agreement with Countryside Properties (UK) Limited (and other parties as appropriate for the development of the school and residential scheme; and

4.2 as part of the development agreement, to transfer to the developer ownership of the land at the eastern end of the current school site (where the current school fields and buildings are located) as indicated on the plans attached to the report.

 

5.     Cabinet agreed, if appropriate, to enter into an Agreement with the GLA to receive Housing Zone Grant Funding for this site.

6.     Cabinet agreed to provide Countryside Properties (UK) Limited and/or its group companies with a License or Lease to build on the phase 1 housing site, prior to passing the overall title to the land where applicable, in accordance with the development agreement and subject to the implementation of Recommendation 4.2 above.

7.     Cabinet agreed to provide Countryside Properties (UK) Limited and/or its group companies with a License or Lease to build on the School Road car park site.

8.     Cabinet delegated authority to the Executive Director, Regeneration, Economic Development and Environment (the Executive Director) to:

8.1  determine whether it is necessary or desirable to appropriate for town planning purposes all or appropriate parts of the land, namely a) the area of School Road public car park for the new  ...  view the full minutes text for item 132.

133.

CEX 082 - Monthly Financial Monitoring pdf icon PDF 160 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Decision:

Resolved:

 

That Cabinet members noted the following:-

 

·       Projected general fund revenue outturn of £184.4m on departmental and corporate revenue spend.

·       An update on the Council’s performance against the key corporate financial indicators.

·       Summary of write offs awaiting approval.

 

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 6. 

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He asked members to note the current level of overspend and the level achieved by neighbouring local authorities which set a standard to aspire to the following year. Mitigating actions were underway to reduce overspending.

 

Considering the financial indicators, Councillor Dennison noted that the Net Departmental Revenue Variance was ‘red’ and spending was too high. However, debt collection was meeting the target and payments were made on time, which was pleasing.

 

The Chair, Councillor Steve Curran, seconded the recommendations of the report. He commented on the overspends and stressed that it was the collective responsibility of Cabinet Members to double efforts in the coming financial year to reduce costs. He emphasised that members had done an excellent job in reducing spending to date and that the administration had a good track record in this respect. However, it was important to do even more in respect of costs for the benefit of residents.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

 

Resolved:

 

That Cabinet members noted the following:-

 

·       Projected general fund revenue outturn of £184.4m on departmental and corporate revenue spend.

·       An update on the Council’s performance against the key corporate financial indicators.

·       Summary of write offs awaiting approval.

 

134.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Minutes:

There was no urgent business.

135.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

Minutes:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

136.

CAS 491 - Confidential Appendix 1 to the Procurement of Semi-Independent Accommodation for Care Leavers report

Please note that this is a confidential appendix, exempt from publication, to a report in the public part of the agenda.

Decision:

The confidential appendix, Appendix 1, exempt from publication, was taken into account when Cabinet considered the item in the public part of the meeting.

Minutes:

The confidential appendix, Appendix 1, exempt from publication, was taken into account when Cabinet considered the item in the public part of the meeting.

137.

Any other items which the Chair considers urgent and are exempt from publication

Decision:

There were no urgent items exempt from publication.

Minutes:

There were no urgent items exempt from publication.

138.

Date of next meeting: 1 March 2016

Decision:

The Chair announced that it had been agreed to cancel the meeting scheduled for Tuesday, 1 March 2016 and deal with any necessary business by single member decision.

Minutes:

The Chair announced that it had been agreed to cancel the meeting scheduled for Tuesday, 1 March 2016 and deal with any necessary business by single member decision.