Hounslow Council


Agenda, decisions and minutes

Venue: Council Chamber, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

84.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Councillor Amrit Mann. Apologies for lateness were noted for Councillor Kamaljit Kaur who arrived during the course of the meeting.

 

There were no declarations of interest. The Chair advised that he would defer discussion of Item 3 until later in the meeting to allow Councillor Kaur to introduce that item.

Minutes:

Apologies had been received from Councillor Amrit Mann. Apologies for lateness were noted for Councillor Kamaljit Kaur who arrived during the course of the meeting.

 

There were no declarations of interest. The Chair advised that he would defer discussion of Item 3 until later in the meeting to allow Councillor Kaur to introduce that item.

85.

Minutes of the meeting held on 13 October 2015 pdf icon PDF 123 KB

To confirm the minutes of the meeting held on 13 October 2015.

Decision:

The minutes of the meeting held on 13 October 2015 were confirmed, with one correction:

 

Item 73: REG 336 – Homelessness and Temporary Accommodation Action Plan; page 9, paragraph 2, second sentence – amend ‘shriving’ to ‘striving’.  

Minutes:

The minutes of the meeting held on 13 October 2015 were confirmed, with one correction:

 

Item 73: REG 336 – Homelessness and Temporary Accommodation Action Plan; page 9, paragraph 2, second sentence – amend ‘shriving’ to ‘striving’.  

86.

REG 274 - Regeneration and Economic Development Strategy 2016-2020: Draft for Consultation pdf icon PDF 144 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration and Councillor Theo Dennison, Cabinet Member for Finance and Citizen Participation.

 

Appendix 1 – Regeneration and Economic Development Strategy 2016-2020 – Consultation Draft - has been published electronically only. Hard copies are available on request and a reference only copy is available for members in the Members’ Area.

 

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet approved the draft Regeneration and Economic Development Strategy 2016-20 (Appendix 1 of the report) for consultation;
  2. Cabinet approved the consultation plan (Appendix 2 of the report).

 

 

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration and Councillor Theo Dennison, Cabinet Member for Finance and Citizen Participation – Agenda Item 4.

 

The Chair, Councillor Steve Curran, introduced the report and moved the recommendations which sought approval of the draft for consultation. Councillor Theo Dennison, Cabinet Member for Finance and Citizen Participation, commended and seconded the report. He considered it an excellent draft, allowing plenty of opportunity for responses. He noted that this was a difficult time to commence a consultation but he hoped the Strategy would generate interest and a good response rate.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet approved the draft Regeneration and Economic Development Strategy 2016-20 (Appendix 1 of the report) for consultation;
  2. Cabinet approved the consultation plan (Appendix 2 of the report).

 

 

87.

REG 335 - New Civic Centre (and enabling Housing Development at Lampton Road, Hounslow - Developer Contractor) pdf icon PDF 265 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Appendices 1-4 to this report have been published electronically only. Hard copies are available on request and a reference only copy is available for members in the Members’ Area.

 

 

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendation of the report as follows:

 

  1. Cabinet delegated authority to the Executive Director, Regeneration, Economic Development and Environment (‘Director’) to determine whether it is necessary or desirable to appropriate all or appropriate parts of the land namely a) Bath Road car park as the site for the new Civic offices and b) the existing Lampton Road Civic Centre site for residential housing prior to its disposal.
  2. Cabinet agreed that (following publicity and consultation in relation to the proposed appropriation and/or sale of open space land) the Chief Executive in consultation with the Leader of the Council shall:

    

a)     consider and take all appropriate steps to resolve any relevant objections to the proposed appropriation and/or disposal of open space land; and

b)     determine whether or not to appropriate and/or dispose of such land’ and

c)      in the event that the Chief Executive in consultation with the Leader should consider it appropriate, note that Cabinet may be requested to consider any objections to the proposed disposal and/or appropriation of open space land prior to determining whether the proposals shall be implemented.

 

  1. Cabinet delegated authority to the Director to negotiate and enter into a deed (or deeds) or other documents for variation or release of any covenants or third party rights or interests affecting the land.
  2. Cabinet approved a budget increase of £3.5m (to £10.5m) to cover the increased Developer’s Funding Gap (£4.5m) as a result of building cost increases at the next level of design (as set out in paragraph 3.1 of the report) offset by an increase in site valuation of £1m (as set out in paragraph 3.3 of the report) since the Cabinet approval on 7 July 2015 (REG 278).
  3. Cabinet confirmed the Cabinet approval on 7 July 2015 (REG 278) is still valid to enter into a Development Agreement with BY Development Ltd (and other parties as appropriate in accordance with the Bouygues consortium arrangements)

a)     to develop the new Civic building at Bath Road Car Park site

b)     to sell the land at Lampton Road site in 2 phases for housing development.

 

 

 

 

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 5.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report, explaining that Cabinet had agreed in principle in July to the development of the current Civic Centre site for residential with 52% affordable housing and to a new build Civic Centre on the Bath Road site.

 

(Councillor Kamaljit Kaur joined the meeting at this point – 7.10 p.m.)

 

Councillor Dennison commended Malcolm Holdsworth in Property Development for what he considered the best report he had ever seen in local government. He congratulated Mr Holdsworth and the team for the excellent job they had done in developing appropriate recommendations for both sites and moved the recommendations of the report.

 

The Chair, Councillor Steve Curran, seconded the proposals. He commented that he shared Councillor Dennison’s enthusiasm for the report and the proposals, particularly the achievement of 52% affordable housing. He understood that there were different views of what constituted ‘affordable’ but this development was of significant help to the Council in meeting its target. He noted the trust in the scheme from the Mayor of London’s office which put the authority in a good position to go back to the Mayor for further support. He considered that the new Town Hall proposals were exciting for the borough and put the authority in a good position in respect of the development of Hounslow Town Centre. He noted that the approval of the planning application for the Town Centre was a significant milestone in improvements for residents.

 

Councillor Tom Bruce noted that recommendation 4 sought an increase in the budget whereas paragraph 3.1 of the report stated that the design was now ‘frozen’. He wanted to clarify whether this meant that the budget would not increase further.

 

Councillor Dennison explained that they did not expect the budget to increase. The development needed to be delivered on time and on budget. However, Malcolm Holdsworth in Property Development and Christine Holland in Finance had done an excellent job in calculating the figures. He acknowledged that there could be changes going forward, as all such developments carried risk. Nevertheless, this was a final decision with the commitment to deliver on budget and on time and Councillor Dennison had confidence in the team and the project to do so.

 

Councillor Bruce was willing to share Councillor Dennison’s confidence but considered that in stringent times it was important to acknowledge additional costs. He considered that the proposed 52% affordable housing referred to in paragraph 3.4 of the report was excellent and considered it important to push forward right away on both sites.

 

Councillor Dennison advised that the team had worked hard on keeping the financial elements of the project within limits. He also pointed out that until the Chancellor’s Budget earlier in the year, the project would not have required the inclusion of tax payers’ money. Costs should be considered in the context of lower running costs  ...  view the full minutes text for item 87.

88.

REG 295- Exploring a suitable option for Boston Manor Park and House pdf icon PDF 134 KB

Report by Councillor Ed Mayne, Cabinet Member for Public Health and Leisure.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet agreed to proceed with the submission of two first round grant applications to the Heritage Lottery Fund (HLF) for the regeneration of Boston Manor (Boston Manor Park and House).
  2. Subject to recommendation 1 above being successful, Cabinet agreed the following:

a)     Cabinet agreed to proceed to the development phase for the Boston Manor Regeneration Project.

b)     Cabinet delegated authority to the Director of Public Health in consultation with the Director Finance and Corporate Services and the Lead Member for Finance and Citizen Engagement to take all necessary steps to implement the development phase and to include any necessary procurement subject to complying with the Council’s Contract Procedure Rules.

c)      Cabinet authorised the release of up to £113,000 capital as match funding for the development phase of the Boston Manor Regeneration Project.

 

  1. Cabinet noted that a project plan, preferred options for redevelopments and financial models, will be presented back to Cabinet for decision before a second round application to the HLF is made.

 

Minutes:

See the report by Councillor Ed Mayne, Cabinet Member for Public Health and Leisure – Agenda Item 6.

 

Councillor Ed Mayne, Cabinet Member for Public Health and Leisure, introduced the report and moved the recommendations. He made particular comment about Boston Manor House which was a beautiful Grade 1 listed Jacobean house but a building at risk resulting from previous inappropriate use. It was proposed to seek two first round Heritage Lottery Fund (HLF) applications. Authority was sought to release capital as match funding for the development phase of the bids. There would be a further report to Cabinet prior to any second round bid to the HLF.

 

Councillor Theo Dennison welcomed the report and the manner in which Carillion and the Lead Member were responding and progressing legacy issues around the borough. He considered this an excellent project which would protect heritage for the future.

 

Councillor Mayne explained that the project would not be possible without the strong commitment to heritage matters shown by Imran Choudhury, Director, Public Health and Leisure and Sarah Ruane, Head of Leisure and Preventative Health. 

 

The Chair seconded the recommendations. He noted the need to look as well at a project for Hogarth House but was aware that Councillor Mayne would do so. He congratulated the good officers in the Council and in Carillion who had progressed this project.

 

Whilst considering heritage properties of importance to the borough, Councillor Richard Foote also drew members’ attention to proposals to rescue Hanworth Park House through a combination of private and heritage funding.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet agreed to proceed with the submission of two first round grant applications to the Heritage Lottery Fund (HLF) for the regeneration of Boston Manor (Boston Manor Park and House).
  2. Subject to recommendation 1 above being successful, Cabinet agreed the following:

a)    Cabinet agreed to proceed to the development phase for the Boston Manor Regeneration Project.

b)    Cabinet delegated authority to the Director of Public Health in consultation with the Director Finance and Corporate Services and the Lead Member for Finance and Citizen Engagement to take all necessary steps to implement the development phase and to include any necessary procurement subject to complying with the Council’s Contract Procedure Rules.

c)     Cabinet authorised the release of up to £113,000 capital as match funding for the development phase of the Boston Manor Regeneration Project.

 

  1. Cabinet noted that a project plan, preferred options for redevelopments and financial models, will be presented back to Cabinet for decision before a second round application to the HLF is made.

 

89.

REG 358 -Lease for Isleworth Public Hall pdf icon PDF 101 KB

Report by Councillor Ed Mayne, Cabinet Member for Public Health and Leisure.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet delegated authority to the Director of Public Health in consultation with the Lead Member for Public Health and Leisure to grant a lease of 25 years in respect of the Isleworth Public Hall to Activebase, subject to:

  

a)     the conditions set out in paragraph 3.9 of the report being met; and

b)     completion of all steps to ensure best value is achieved.

 

 

Minutes:

See the report by Councillor Ed Mayne, Cabinet for Public Health and Leisure – Agenda Item 7.

 

The Chair, Councillor Steve Curran, expressed his delight to see this report before Cabinet. He commented that it had been a difficult process to reach this position and he was grateful to everyone who had continued to pursue a satisfactory situation. He felt that this had now been achieved. He was confident that the proposals in this report were a significant improvement on the offer to the charity in terms of the lease. It was intended to support the charity to ensure their success in managing the Hall and Councillor Curran believed that the authority had done all it could to support the charity. He was grateful to the representatives of the charity present at the meeting for their role in reaching this point. The main points of the report were around the 25 year lease. The Heads of Terms for negotiation were included in the report and he considered these provided the building blocks to reach agreement. Councillor Curran moved the recommendations of the report.

 

These were seconded by Councillor Ed Mayne. He wished to be clear that Isleworth Public Hall was owned by the Vestry Hall, Reading Rooms and Lecture Rooms Trust, a charity whose objective was the provision of public halls for public use. There were some issues to work out in respect of the lease but if successful this would bring the management of community buildings closer to the community. It was hoped that this model could be applied to achieve more constructive use of other underused community buildings.

 

Councillor Theo Dennison noted that the matter of Isleworth Public Hall had been an issue for some time. Members’ view was that they would like to see the management in community hands. The question to consider was whether the Council was satisfied that the organisation seeking to manage the Hall had adequate arrangements internally to ensure it would be community based and representing all sections of the community so residents recognised its representative nature. It was important that the Hall should be managed by an appropriate representative organisation with democratic accountability.

 

Councillor Mayne advised that Activebase was a consortium with an accountable process. The Council was satisfied that Activebase met the requirements of the charity and was satisfied that it could be run sustainably. If it worked, it would be a model for others.

 

The Chair questioned whether due diligence had been carried out and was advised by Caroline Eaton, Head of Governance, that the recommendations had been drafted in such a way that due diligence could be checked. The recommendations proposed that the Director of Public Health to ensure due diligence. The Head of Governance clarified that the Council was acting as Corporate Trustee and needed to be satisfied that the Trustee requirements on the Council would be met. So this would be checked.

 

Councillor Dennison suggested that the key to authenticate effectiveness was not so much the  ...  view the full minutes text for item 89.

90.

REG 366 - Approval of the Scope of Issues to be included in the Hounslow Local Plan Review pdf icon PDF 159 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet approved the scope of the issues and consultation arrangements set out in the report for the initial public consultation on the West of Borough area specific review of the Hounslow Local Plan to commence in December 2015;
  2. Cabinet delegated to the Executive Director Regeneration, Economic Development and Environment, in consultation with the Leader of the Council, the authority to agree the text of consultation materials and detailed consultation arrangements.
  3. Cabinet noted that the findings of the consultation on the West of Borough Plan and the Great West Corridor Plan will be reported to the Leader and Local Plans Member Working Group and to Cabinet as part of the preparation of the draft alterations to the Local Plan ready for the next round of public consultations in summer 2016.

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration – Agenda Item 8.

 

The Chair, Councillor Steve Curran, introduced the report, noting that this was part of the review process for the Local Plan as agreed by Borough Council. This was a live document and policies would be refreshed in line with it. The Chair acknowledged the presence of a member of the public attending the meeting, Mr Chris Hern. He thanked Mr Hern for coming and stated that the comments and sentiments put forward by Mr Hern would be noted and put forward to colleagues. Councillor Curran moved the recommendations of the report.

 

The recommendations were seconded by Councillor Dennison who trusted that there would be the opportunity to take the matter to the Residents’ Association Forum within the timetable for consultation.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet approved the scope of the issues and consultation arrangements set out in the report for the initial public consultation on the West of Borough area specific review of the Hounslow Local Plan to commence in December 2015;
  2. Cabinet delegated to the Executive Director Regeneration, Economic Development and Environment, in consultation with the Leader of the Council, the authority to agree the text of consultation materials and detailed consultation arrangements.
  3. Cabinet noted that the findings of the consultation on the West of Borough Plan and the Great West Corridor Plan will be reported to the Leader and Local Plans Member Working Group and to Cabinet as part of the preparation of the draft alterations to the Local Plan ready for the next round of public consultations in summer 2016.

91.

REG 363 Adoption of Planning Obligations and Community Infrastructure Levy (CIL) Supplementary Planning Document (SPD) and CIL Payment in Kind Policy pdf icon PDF 165 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

 

Appendices 1 – 3 - Draft Planning Obligations and Community Infrastructure Levy Supplementary Planning Document; Responses to the Planning Obligation and CIL SPD Consultation; London Borough of Hounslow CIL Payments in Kind Policy - have been published electronically only. Hard copies are available on request and a reference only copy is available for members in the Members’ Area.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet approved adoption of the Hounslow Planning Obligations and Community Infrastructure Levy Supplementary Planning Document (SPD) (as set out in Appendix 1 of the report).
  2. Cabinet noted the responses to the public consultation set out in the Consultation Report in Appendix 2 of the report.
  3. Cabinet approved adoption of the Community Infrastructure Levy (CIL) Payment in Kind Policy set out in Appendix 3 of the report.

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration – Agenda Item 9.

 

The Chair, Councillor Steve Curran, introduced the report, noting that this was the next stage in progressing the Community Infrastructure Levy (CIL) which had been considered by Borough Council. He moved the recommendations of the report, which were seconded by Councillor Theo Dennison.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet approved adoption of the Hounslow Planning Obligations and Community Infrastructure Levy Supplementary Planning Document (SPD) (as set out in Appendix 1 of the report).
  2. Cabinet noted the responses to the public consultation set out in the Consultation Report in Appendix 2 of the report.
  3. Cabinet approved adoption of the Community Infrastructure Levy (CIL) Payment in Kind Policy set out in Appendix 3 of the report.

92.

REG 342 - Section 106 - Skills and Employment pdf icon PDF 527 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Background documents are published electronically only and are available in hard copy on request.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet noted the progress and development of the Skills and Employment Strategy and Action Plan for year one.
  2. Cabinet agreed to extend and further develop the Skills and Employment core team to support local residents and business.
  3. Cabinet agreed the allocation of unallocated S106 contribution, as listed in Table A of the report, to the specified activities.  

Minutes:

See the report by Councillor Sue Sampson, Cabinet Member for Communities – Agenda Item 10.

 

It was noted that Skills and Employment were within Councillor Sue Sampson’s portfolio as Cabinet Member for Communities and not within Councillor Theo Dennison’s as indicated on the agenda front sheet. Councillor Dennison was responsible for Economic Development.

 

Councillor Sampson moved the recommendations of the report, which were seconded by Councillor Dennison.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet noted the progress and development of the Skills and Employment Strategy and Action Plan for year one.
  2. Cabinet agreed to extend and further develop the Skills and Employment core team to support local residents and business.
  3. Cabinet agreed the allocation of unallocated S106 contribution, as listed in Table A of the report, to the specified activities. 

93.

CEX 087 - Web and Digital Communications Strategy pdf icon PDF 389 KB

Report by Councillor Corinna Smart, Cabinet Member for Corporate Performance and Customer Care.

 

Appendices 1 – 4 - have been published electronically only. Hard copies are available on request and a reference only copy is available for members in the Members’ Area.

 

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet agreed the proposed outline web and digital communications strategy.
  2. Cabinet delegated authority to the Director Customer Relations, Communications and Engagement and Director, ICT, in consultation with the Lead Member for Corporate Performance and Customer Care to develop this into a public facing Strategy document.
  3. Cabinet agreed the associated programme of work as outlined in the report, namely the projects for New Web Content Management System, Residents Portal (linked to Salesforce CRM), New Council Website, Social Media, Communications and Engagement, and Renewal of the Council’s Intranet.
  4. Cabinet delegated authority to the Director Customer Relations, Communications and Engagement and Director, ICT, in consultation with the Lead Member for Corporate Performance and Customer Care, to develop any policies or procedures required arising out of recommendation 3 above.
  5. Cabinet agreed funding of up to £775k over a three year period (2015/16 to 2017/18) for the implementation of the strategy.
  6. Cabinet agreed the allocation of £125k from the monies set aside in reserves as part of the 2015/16 budget setting process for investment needed to deliver savings to part fund the implementation of the strategy.
  7. Cabinet delegated authority to the Director Customer Relations, Communications and Engagement and Director, ICT, in consultation with the Lead Member for Corporate Performance and Customer Care, to take all necessary steps to procure and award contracts for goods and/or services to achieve the projects in recommendation 3 above, subject to this being within the agreed budgetary framework.

 

 

Minutes:

See the report by Councillor Corinna Smart, Cabinet Member for Corporate Performance and Customer Care – Agenda Item 11.

 

Councillor Corinna Smart, Cabinet Member for Corporate Performance and Customer Care, introduced the report and moved the recommendations. She explained the extensive work which had been undergone and the various formats explored to develop the Strategy. There had been pressure on officers to develop the Strategy as quickly as possible so she was pleased to report that it had now been achieved. She wished to thank Ian Tompkins, Head of Communications and John Gladman, Director ICT and other officers for their work. She asked Cabinet to agree the recommendations so that they could move on to develop the elements of the Strategy such as the new web portal, the residents’ portal, social media and renewal of the intranet and website.

 

The Chair seconded the recommendations. He was delighted to hear of the proposals to improve the IT systems. He looked forward to a time when residents could not say that the planning portal was not working and documents were not accessible. He was confident that this represented progress towards that time.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet agreed the proposed outline web and digital communications strategy.
  2. Cabinet delegated authority to the Director Customer Relations, Communications and Engagement and Director, ICT, in consultation with the Lead Member for Corporate Performance and Customer Care to develop this into a public facing Strategy document.
  3. Cabinet agreed the associated programme of work as outlined in the report, namely the projects for New Web Content Management System, Residents Portal (linked to Salesforce CRM), New Council Website, Social Media, Communications and Engagement, and Renewal of the Council’s Intranet.
  4. Cabinet delegated authority to the Director Customer Relations, Communications and Engagement and Director, ICT, in consultation with the Lead Member for Corporate Performance and Customer Care, to develop any policies or procedures required arising out of recommendation 3 above.
  5. Cabinet agreed funding of up to £775k over a three year period (2015/16 to 2017/18) for the implementation of the strategy.
  6. Cabinet agreed the allocation of £125k from the monies set aside in reserves as part of the 2015/16 budget setting process for investment needed to deliver savings to part fund the implementation of the strategy.
  7. Cabinet delegated authority to the Director Customer Relations, Communications and Engagement and Director, ICT, in consultation with the Lead Member for Corporate Performance and Customer Care, to take all necessary steps to procure and award contracts for goods and/or services to achieve the projects in recommendation 3 above, subject to this being within the agreed budgetary framework.

 

 

94.

CEX 088 - ICT Strategy and Department ICT Programmes 2015-18 pdf icon PDF 686 KB

Report by Councillor Corinna Smart, Cabinet Member for Corporate Performance and Customer Care.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet agreed the proposed Department ICT Roadmaps for 2015/18 (Appendix A of the report) which set out for each Directorate the technology projects required to enable the delivery of the Council’s Corporate Plan and Medium Term Financial Strategy savings over the next 3 years.
  2. Cabinet delegated authority to the Director ICT to take all necessary steps to deliver the Department ICT Roadmaps, including procuring goods and/or services, evaluating tender submissions and negotiating and awarding contracts.
  3. Cabinet agreed a budget of £6.4m to deliver the Department ICT Roadmaps in the period 2015/16 to 2017/18.
  4. Cabinet agreed the allocation of £420,000 from the monies set aside in reserves as part of the 2015/16 budget setting process for investment needed to deliver savings, to part fund the implementation of the Chief Executive’s directorate Roadmap.
  5. Cabinet agreed the allocation of £147,000 from the Commissioning Reserve to part fund the implementation of the Chief Executive’s directorate Roadmap.
  6. Cabinet allocated £260k of Care Act grant and £300k of Better Care Fund grant to part fund the Children’s and Adults’ directorate Roadmap costs in 2015/16.
  7. Cabinet allocated £1.2m of ICT reserves held for social care systems development to part fund the Children’s and Adults’ directorate Roadmap costs in 2015/16 and 2016/17.
  8. Cabinet agreed the allocation of £840,000 from Housing Revenue Account reserves to fund the HRA Roadmap over the 3 year period 2015/16 to 2017/18.
  9. Cabinet noted the projected implications for the Council’s revenue budgets of the implementation of the Roadmaps, as set out in section 5 of the report.

Minutes:

See the report by Councillor Corinna Smart, Cabinet Member for Corporate Performance and Customer Care – Agenda 12.

 

Councillor Corinna Smart, Cabinet Member for Corporate Performance and Customer Care, introduced the report which set out the ICT Strategy programme for 2015-2018 for the ICT department. The Strategy consisted of a series of road maps for each department. Each department had been asked to ensure that only necessary programmes were included, so that the road map represented the ‘bare bones’ that the department must have to give residents the best service to deliver the Local and Corporate Plans. These proposals had been through a number of different cycles to make sure they offered value for money. There had been rigorous work over the last six months to challenge and consider how to deliver services. The Strategy looked at a three year programme rather than an annual programme as many projects did not fall within a 12 month cycle. This had been an objective exercise to make sure ICT provision was the best it could be and that value for money was achieved. There were savings made.

 

Councillor Smart moved the recommendations of the report which asked Cabinet to agree the road maps, to delegate authority to the Director, ICT to deliver the procurement of tenders and contracts and to note the projected implications for the revenue budget.

 

The Chair seconded the recommendations. He spoke of the context of attributing significant resources to ICT at this time and the ambitions around the Strategy. Without this Strategy and the Web Strategy discussed in the previous report, there would be difficulties in the move to WorkSmart and the new Civice Centre. It was important to have the right IT support to deliver the savings needed.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Cabinet agreed the proposed Department ICT Roadmaps for 2015/18 (Appendix A of the report) which set out for each Directorate the technology projects required to enable the delivery of the Council’s Corporate Plan and Medium Term Financial Strategy savings over the next 3 years.
  2. Cabinet delegated authority to the Director ICT to take all necessary steps to deliver the Department ICT Roadmaps, including procuring goods and/or services, evaluating tender submissions and negotiating and awarding contracts.
  3. Cabinet agreed a budget of £6.4m to deliver the Department ICT Roadmaps in the period 2015/16 to 2017/18.
  4. Cabinet agreed the allocation of £420,000 from the monies set aside in reserves as part of the 2015/16 budget setting process for investment needed to deliver savings, to part fund the implementation of the Chief Executive’s directorate Roadmap.
  5. Cabinet agreed the allocation of £147,000 from the Commissioning Reserve to part fund the implementation of the Chief Executive’s directorate Roadmap.
  6. Cabinet allocated £260k of Care Act grant and £300k of Better Care Fund grant to part fund the  ...  view the full minutes text for item 94.

95.

CEX 079 - Monthly Financial Monitoring Report pdf icon PDF 513 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

  1. Revenue

Cabinet noted the following:

·        Allocation of £1.7m inflation funding as follows: -

 

o       £14.5k for Chiswick House Trust

o       £17k for Nviro contract

o       £118k for the Highways PFI contract

o       £73k for in house fostering

o       £950k for the West London Waste Authority contract.

 

·        Provisional allocation of £0.8m balance on the Parking Reserve Account (PRA).

 

  1. Capital

Cabinet members noted the allocation of S106 education funding as detailed in Appendix V for:

  • £2.17m towards the existing schools capital programme.
  • £250k towards the classroom expansion of Chiswick High School as part of the wider secondary schools capital programme.

 

 

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 13.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He commended the report and the hard work it reflected. He explained that there would not be a Month 7 monitoring report produced for the next meeting so that the Finance team could focus on work related to Budget setting. The next Monitoring report would, therefore, be in January.

 

Councillor Dennison reported significant overspends and further work undertaken on mitigation strategies. Action from discussion on strategic overspends would be brought forward with regard to the budget setting in February. There was significant work still to be done seeking to decrease the overspends. An allocation of £1.7m inflation funding from the corporate allocation was proposed as well as taking advantage of S106 funding for education. The Housing Revenue Account (HRA) was not on budget but would be brought back into line. The reasons for overspend were set out in paragraph 4.6 of the report.

 

The Chair seconded the recommendations. He acknowledged that these were challenging times. The Cabinet had met that weekend to discuss budget cuts and recognised that these were difficult times. The forthcoming Chancellor’s Autumn Statement could bring more challenges with painful decisions to be made. The Chair confirmed that this was a prudent Council which would set a legal budget and would continue to do the best it could with the resources available.

 

Councillor Tom Bruce, Cabinet member for Children’s Services and Education, commented on the overspend within his portfolio. There was an ongoing issue of overspend on SEN Transport which had been included in the previous Monitoring report. Work was being undertaken to mitigate this including an in house review of the service to meet the budget and consideration of thresholds which would be reflected in the ongoing budget.  

 

There were also mitigation actions in respect of Looked After Children placements. If these came to fruition, they could result in underspend. It was hard work but Councillor Bruce was confident the department could get to that point.

 

Councillor Bruce welcomed the additional Capital and S106 spend as there was a huge demand for school places to be met. He was especially pleased to see the funding to Chiswick School. He acknowledged that there were challenges within Children’s Services and Education but these were being worked on and there were positive as well as negative developments to report.

 

Councillor Dennison recognised the concern about the two overspends Councillor Bruce had highlighted and acknowledged that the work done to bring the spending back in line had been exceptional. These were matters to investigate for the next financial year if members were confident that everything that could be done to reduce spend had been done.

 

Councillor Dennison also advised that the S106 allocation to Chiswick School had been done on strict priority terms. It did not meet the criteria of new school places but  ...  view the full minutes text for item 95.

96.

CAS 485 - Commissioning of New Preventative Services to Support Vulnerable Residents pdf icon PDF 397 KB

Report by Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services.

Additional documents:

Decision:

Resolved:

 

That the Cabinet agreed the recommendations of the report as follows:

 

  1. That authority was given to commence procurement for the reconfiguration and retendering of preventative services.
  2. That authority was delegated to the Executive Director Children’s and Adults’ Services in consultation with the Lead Member for Adult Social Care and Health Services to:

 

a)     Agree the final configuration of services to be procured in accordance with the Contract Procedure Rules; and

b)     Take all necessary steps to negotiate, agree the terms of and award the contracts to the successful bidders.

Minutes:

See the report by Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services – Agenda Item 3.

 

Councillor Kamaljit Kaur, Cabinet Member for Adult Social Care and Health Services, introduced the report which looked to reconfigure a range of services. Delegated authority was requested to take this forward. In essence the proposals sought to make sure that the contracts (currently 59 with 30 different providers) were used to best effect. Best value for money had not yet been achieved and so it was proposed to reconfigure and align contracts within the mixed economy to seek better value for money through reducing the number of contracts via a consortium model. This would meet the needs of the whole community, with specifications that were culturally appropriate to provide for the users of the services.

 

Councillor Kaur moved the recommendations which were seconded by the Chair.

 

Councillor Theo Dennison welcomed an excellent report and commended Councillor Kaur, Martin Waddington, Director Joint Commissioning and his team for proposals which represented sound financial management in a caring setting.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That the Cabinet agreed the recommendations of the report as follows:

 

  1. That authority was given to commence procurement for the reconfiguration and retendering of preventative services.
  2. That authority was delegated to the Executive Director Children’s and Adults’ Services in consultation with the Lead Member for Adult Social Care and Health Services to:

 

a)    Agree the final configuration of services to be procured in accordance with the Contract Procedure Rules; and

b)    Take all necessary steps to negotiate, agree the terms of and award the contracts to the successful bidders.

97.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

Minutes:

There was no urgent business.

98.

Date of next meeting: 15 December 2015

Decision:

The date of the next meeting was noted as 15 December 2015.

Minutes:

The date of the next meeting was noted as 15 December 2015.