Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Democratic Services Tel: 020 8583 2050 Email:  democratic.services@hounslow.gov.uk 

Items
No. Item

87.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies for absence were received from Cllrs Katherine Dunne, Amritpal Mann and Ed Mayne.

Apologies for lateness were received from Cllrs Candice Atterton and Kamaljit Kaur.

Minutes:

Apologies for absence were received from Cllrs Katherine Dunne, Amritpal Mann and Ed Mayne.

Apologies for lateness were received from Cllrs Candice Atterton and Kamaljit Kaur.

88.

Minutes of the meeting held on 21 November 2017 pdf icon PDF 146 KB

To confirm the minutes of the meeting held on 21 November 2017

Decision:

The minutes of the meeting held on 21 November 2017 were agreed to be an accurate record and signed.

Minutes:

The minutes of the meeting held on 21 November 2017 were agreed to be an accurate record and signed by the Chair.

89.

CEX215 Implementation of a Borough-wide Public Space Protection Order pdf icon PDF 1 MB

Report by Councillor Hanif Khan – Lead Member for Community Protection and Enforcement

 

Decision:

Resolved:

 

That Cabinet agreed to the Public Spaces Protection Orders (“PSPO”) at appendices E and F of the report.

 

Minutes:

Please see the report by Cllr Hanif Khan, Cabinet Member for Community Protection and Enforcement, agenda item 3.

 

Cllrs Candice Atterton and Kamaljit Kaur were late (for which they had given apologies) and were not present for this item.

 

Cllr Khan gave a brief summary of the report, highlighting the fact that the proposed measures would give necessary powers to the police, PCSOs and council officers and had specific references to the problem of anti-social motorcycle use in Feltham parks. He moved the recommendation, seconded by Cllr Steve Curran. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed to the Public Spaces Protection Orders (“PSPO”) at appendices E and F of the report.

 

90.

CEX220 Renewal of Hounslow Council Police Team Contract pdf icon PDF 789 KB

Report by Councillor Hanif Khan – Lead Member for Community Protection and Enforcement

 

Decision:

Resolved:

 

That Cabinet agreed:

 

  1.1  to renew the joint funding of one Police Sergeant, nine Police Constables and two marked Police vehicles from the Metropolitan Police Authority Match Funding Scheme;

 

1.2       to give authority to make the grant to the Metropolitan Police Authority under Section 92 of the Police Act 1996, as shown in Appendix A & B; and

 

1.4       to meet the provisional operational running costs identified and agreed in principle to fund any further operational costs identified from discussions taking place between the Council and Police.

 

 

 

Minutes:

Please see the report by Cllr Hanif Khan, Cabinet Member for Community Protection and Enforcement, agenda item 4.

 

Cllrs Candice Atterton and Kamaljit Kaur were late (for which they had given apologies). They arrived at the meeting during this item and so did not take part in any discussion or vote.

 

Cllr Khan gave a brief summary of the report, highlighting the fact that the arrangement was an excellent one from the point of view of both the Council and the police. Officers so based were of particular assistance in dealing with matters such as crime ‘hotspots’, prostitution/kerb crawling and the dispersal of illegal Traveller encampments. Cllr Steve Curran commended the report and felt that residents would appreciate the measure as much as the police. He advised that there was a need to ensure that the initiative was fully integrated with all other enforcement teams, with everyone working under a single umbrella. Cllr Theo Dennison concurred and congratulated everyone involved with the contract. Cllr Curran pointed out that the contract did not include the four estate officers, although it was anticipated to bring them into the contract in February 2018.

 

Cllr Khan moved the recommendation, seconded by Cllr Curran. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed:

 

  1.1  to renew the joint funding of one Police Sergeant, nine Police Constables and two marked Police vehicles from the Metropolitan Police Authority Match Funding Scheme;

 

1.2       to give authority to make the grant to the Metropolitan Police Authority under Section 92 of the Police Act 1996, as shown in Appendix A & B; and

 

1.4       to meet the provisional operational running costs identified and agreed in principle to fund any further operational costs identified from discussions taking place between the Council and Police.

 

 

 

91.

CEX 218 New Housing Civil Penalties and Extended Landlord Rent Repayment Powers pdf icon PDF 280 KB

Report by Councillor Katherine Dunne, Cabinet Member for Housing.

 

Decision:

Resolved:

 

That Cabinet agreed:

 

1.    To delegate to the Head of Enforcement, Community Safety and Commercial Regulation to enforce the new powers under the Housing and Planning Act 2016 in accordance with the Leader’s Scheme of Delegation to Directors and Statutory Officers.

 

  1. To approve proposed changes to the Housing Enforcement Policy to include policy and guidance on issuing financial penalties as an alternative to prosecution and application for rent repayment orders for relevant offences.

 

  1. To authorise the Head of Enforcement, Community Safety and Commercial Regulation to make minor amendments to the Housing Enforcement Policy as required to reflect changes in legislation or guidance and codes of practice where a full review of the Policy is not warranted.

 

 

Minutes:

Please see the report by Cllr Katherine Dunne, Cabinet Member for Housing, agenda item 8.

 

As Cllr Dunne had sent her apologies this item was presented by Cllr Hanif Khan, Cabinet Member for Community Protection and Enforcement. The item was brought forward to third on the agenda by the Chair as Cllr Khan was required at another meeting at 7:30. Please note that in the event the Cabinet meeting concluded before 7:30 and so Cllr Khan was able to take part in the discussion of all subsequent discussions and votes.

 

Cllrs Candice Atterton and Kamaljit Kaur were present for the whole of this item and so were able to participate in discussion and voting from this point of the meeting.

 

Cllr Khan gave a brief summary of the report, highlighting the fact that the proposed measures would permit the Council to retain enforcement income. Cllr Steve Curran expressed confidence that residents would fully appreciate the powers to deal with rogue landlords. Cllr Khan moved the recommendation, seconded by Cllr Curran. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet agreed:

 

1.    To delegate to the Head of Enforcement, Community Safety and Commercial Regulation to enforce the new powers under the Housing and Planning Act 2016 in accordance with the Leader’s Scheme of Delegation to Directors and Statutory Officers.

 

  1. To approve proposed changes to the Housing Enforcement Policy to include policy and guidance on issuing financial penalties as an alternative to prosecution and application for rent repayment orders for relevant offences.

 

  1. To authorise the Head of Enforcement, Community Safety and Commercial Regulation to make minor amendments to the Housing Enforcement Policy as required to reflect changes in legislation or guidance and codes of practice where a full review of the Policy is not warranted.

 

 

92.

CEX204 Adoption of Residential Extension Guideline Supplementary Planning Document pdf icon PDF 294 KB

Report by Cllr Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

 

 

Additional documents:

Decision:

Resolved:

 

That Cabinet approved the revised draft Residential Extension Guidelines Supplementary Planning Document (SPD) for adoption, following an eight-week consultation from 18th July 2017.

Minutes:

Please see the report by Cllr Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration, agenda item 5.

 

Cllr Curran gave a brief summary of the report and advised that he had responded to comments from a resident and would discuss the matter further if the resident wished.  Cllr Kamaljit Kaur advised that good communications were essential in this matter and received full assurance that the matter would be put on the Planning website and given due prominence.

Cllr Curran moved the recommendation, seconded by Cllr Dennison. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet approved the revised draft Residential Extension Guidelines Supplementary Planning Document (SPD) for adoption, following an eight-week consultation from 18 July 2017.

93.

CEX212 Approval of Article 4 Directions to Remove Permitted Development Rights to Protect Employment Land pdf icon PDF 286 KB

Report by Cllr Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

 

 

Additional documents:

Decision:

Resolved:

 

That Cabinet authorised that the Article 4 Direction shall be confirmed on Wednesday 10 January 2018 and will come into effect on 11 January 2018. The Article 4 Direction will remove permitted development rights for change of use from light industrial (B1c) to residential (C3) in the boroughs key employment locations (see maps in Appendix 3 and 4).

 

Minutes:

Please see the report by Cllr Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration, agenda item 6.

 

Cllr Curran gave a brief summary of the report, highlighting the fact that the Borough must do all in its power to safeguard employment in the Borough, which was potentially endangered by the ‘squeeze’ on industrial areas created by the very high demand for housing and the lucrative nature of housing development that engendered. Cllr Theo Dennison agreed. The report was highly commended by Cllr Hanif Khan. Cllr Curran moved the recommendation, seconded by Cllr Dennison. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet authorised that the Article 4 Direction shall be confirmed on Wednesday 10 January 2018 and will come into effect on 11 January 2018. The Article 4 Direction will remove permitted development rights for change of use from light industrial (B1c) to residential (C3) in the boroughs key employment locations (see maps in Appendix 3 and 4).

 

94.

CEX 213 Approval of Article 4 Directions to Remove Permitted Development Rights to Protect Office Land pdf icon PDF 296 KB

Report by Cllr Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration.

 

 

Additional documents:

Decision:

Resolved:

 

That Cabinet authorised that the Article 4 Direction shall be confirmed on Wednesday 10 January 2018 and will come into effect on 11 January 2018. The Article 4 Direction will remove permitted development rights for change of use from offices (B1a) to residential (C3) use in the borough’s key employment locations (see maps in Appendix 3 and 4).

 

 

Minutes:

Please see the report by Cllr Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration, agenda item 7.

 

Cllr Curran gave a brief summary of the report, highlighting the fact that the Borough must do all in its power to safeguard employment in the Borough. Members and residents alike were very concerned by the large scale conversion of office space to residential and the proposal would give the Council much needed powers to reject planning applications where it was deemed necessary to save office buildings. Cllr Candice Atterton called for maximum publicity to highlight both this measure and the similar CEX212 (to protect employment land), which it was confirmed would be carried out by the Communications Team in the New Year.

 

Cllr Curran moved the recommendation, seconded by Cllr Theo Dennison. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet authorised that the Article 4 Direction shall be confirmed on Wednesday 10 January 2018 and will come into effect on 11 January 2018. The Article 4 Direction will remove permitted development rights for change of use from offices (B1a) to residential (C3) use in the borough’s key employment locations (see maps in Appendix 3 and 4).

 

 

95.

CEX 208 Quarter 2 Performance Management Report pdf icon PDF 174 KB

Report by Cllr Ed Mayne, Lead Member for Corporate Performance & Customer Care.

 

Additional documents:

Decision:

Resolved:

 

That Cabinet:

 

·         Noted Quarter 2 performance highlights data, including ongoing improvements in the presentation and accessibility;

·         Noted that there were 8 revised Action Plans where improvements were not meeting expected improvement trajectories and noted that the Performance Management Working Group had agreed the following actions:

Referred BPI 73(a-d( and BPI 74(b-c) to the next meeting of the Overview & Scrutiny Committee and

Arranged a further meeting to take a more in-depth look at BPI30;

·         Agreed new Action Plans for those indicators under-performing for the first time; and

·         Noted and commented on the London Benchmarking Data.

 

 

Minutes:

Please see the report by Cllr Ed Mayne, Cabinet Member for Corporate Performance and Customer Care, agenda item 9.

 

In Cllr Mayne’s absence Cllr Steve Curran gave a brief summary of the report and moved that members note its contents, seconded by Cllr Theo Dennison. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet:

 

·         Noted Quarter 2 performance highlights data, including ongoing improvements in the presentation and accessibility;

·         Noted that there were 8 revised Action Plans where improvements were not meeting expected improvement trajectories and noted that the Performance Management Working Group had agreed the following actions:

Referred BPI 73(a-d( and BPI 74(b-c) to the next meeting of the Overview & Scrutiny Committee and

Arranged a further meeting to take a more in-depth look at BPI30;

·         Agreed new Action Plans for those indicators under-performing for the first time; and

·         Noted and commented on the London Benchmarking Data.

 

 

96.

CEX 201 Savings Update pdf icon PDF 189 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Decision:

Resolved:

 

That Cabinet agreed and recommended to Borough Council:

 

The new savings proposals for 2018/19 of £3.2 million, as summarised in the report; and

The new funding measures proposed for 2018/19 of £4.1, as summarised in the report.

Minutes:

Please see the report by Cllr Theo Dennison, Cabinet Member for Finance and Citizen Engagement, agenda item 10.

 

Cllr Dennison gave a brief summary of the report and advised that a large number of questions had been raised about the report at a recent meeting of the Overview and Scrutiny Committee, which he stated had been satisfactorily dealt with. He moved that members agree the recommendations, seconded by Cllr Steve Curran. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed and recommended to Borough Council:

 

The new savings proposals for 2018/19 of £3.2 million, as summarised in the report; and

The new funding measures proposed for 2018/19 of £4.1, as summarised in the report.

97.

CEX 194 Schools Financial Regulations pdf icon PDF 254 KB

Report by Councillor Tom Bruce, Cabinet Member for Education, Children’s Services and Youth Services and Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

 

Additional documents:

Decision:

Resolved:

 

That Cabinet approved the updated Schools Financial Regulations at Appendix A to this report.

 

Minutes:

Please see the report by Cllr Tom Bruce, Cabinet Member for Education, Children’s Services and Youth Services and Cllr Theo Dennison, Cabinet Member for Finance and Citizen Engagement, agenda item 11.

 

Cllr Bruce gave a brief summary of the report and advised that the last such update had taken place in 2013. The report covered matters including online procurement of goods and services, electronic banking and other innovations that would enable schools to obtain goods and services cheaper and more effectively than previously. Cllr Dennison commended all the hard work put in by school staff including non-teaching staff. Cllr Steve Curran agreed and expressed the view that the report’s recommendations would do much to bring the most up to date methods available to schools.

Cllr Bruce moved that members agree the recommendations, seconded by Cllr Dennison. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet approved the updated Schools Financial Regulations at Appendix A to this report.

 

98.

Any other items which the Chair considers urgent

Decision:

None.

Minutes:

No urgent business was raised.

99.

Date of next meeting: 16 January 2018

Minutes:

The date of the forthcoming meeting was noted.