Hounslow Council


Agenda, decisions and draft minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Democratic Services Tel: 020 8583 2050 Email:  democratic.services@hounslow.gov.uk 

Items
No. Item

54.

Apologies for absence, declarations of interest or any other communications from Members

Minutes:

Apologies were received from Councillors Hanif Khan, Theo Dennison and Kamaljit Kaur.

55.

Minutes of the meeting held on 19 September 2017 pdf icon PDF 209 KB

Decision:

The minutes of the meeting held on 19 September were agreed.

Minutes:

The minutes of the meeting held on 19 September were agreed.

56.

CHAS553 Joint Children and Young People's Strategy 2017-2020 pdf icon PDF 289 KB

Report by Councillor Tom Bruce, Lead Member for Education, Children’s Services and Youth Services

 

Decision:

Resolved:

 

Cabinet recommended that the Joint Children and Young People's Strategy be presented to Borough Council for decision

 

Minutes:

7.07pm – Councillor Atterton joined the meeting.

 

See the report by Councillor Tom Bruce, Lead Member for Education and Children’s Services – Agenda Item 3.

 

Councillor Tom Bruce introduced the report which referred Cabinet to the Joint Young People’s Strategy and he advised that the strategy document would be published as part of the Borough Council agenda. Councillor Bruce moved the recommendations of the report. These were seconded by Councillor Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet recommended that the Joint Children and Young People's Strategy be presented to Borough Council for decision

 

57.

Cabinet's Response to Call-in of Youth Services savings pdf icon PDF 371 KB

Report by Councillor Tom Bruce, Lead Member for Education, Children’s Services and Youth Services

 

Decision:

Resolved:

 

Cabinet agreed to reject the 3 recommendations from the Overview and Scrutiny Committee for the reasons detailed in paragraphs 3.4 to 3.4.3of the report and that the implementation of the recommendations in the Youth Service review report CHAS 546, agreed by Cabinet on 11th July 2017 commence from 11th October 2017.

Minutes:

 

See the report by Councillor Tom Bruce, Lead Member for Education and Children’s Services – Agenda Item 4.

 

Councillor Bruce advised that he was a huge advocate of the scrutiny process, however in this case he along with the affected department had to reject the call-in recommendations. Councillor Bruce moved the that the recommendations of the scrutiny call-in be rejected. This was seconded by Councillor Steve Curran.

 

The motion to reject the recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the motion to reject the recommendations were agreed unanimously.

 

 

Resolved:

 

Cabinet agreed to reject the 3 recommendations from the Overview and Scrutiny Committee for the reasons detailed in paragraphs 3.4 to 3.4.3 of the report and that the implementation of the recommendations in the Youth Service review report CHAS 546, agreed by Cabinet on 11th July 2017 would commence from 11th October 2017.

58.

CEX177 Progress report on the change programme for the Waste and Recycling Service pdf icon PDF 760 KB

Report by Councillor Amrit Mann, Deputy Leader and Lead Member for Environment

 

Decision:

Resolved:

 

·         That Cabinet noted the progress with the implementation of the recycle refresh and fortnightly black wheelie bin collections.

 

·         That Cabinet noted the early indications of improvements to our recycling performance

 

·         That Cabinet noted the mitigation plans to balance the budget following the opening of Southall Lane depot in November 2017

 

·         That Cabinet agreed that the updated capital cost for the new depot and Materials Handling Facility at Southall Lane and authorise additional capital funding of £1.5m to fund the additional work to completion of the project.

 

 

Minutes:

See the report by Councillor Amrit Mann, Deputy Leader and Lead Member for Environment – Agenda Item 5.

 

Councillor Amrit Mann presented the report which outlined the changes that took place the to the recycling programme and the request for an additional £1.5m of capital to complete the project at the Southall Lane depot.  Councillor Mann moved the recommendations of the report. These were seconded by Councillor Tom Bruce.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet approved the recommendations of the report as follows:

 

·         That Cabinet noted the progress with the implementation of the recycle refresh and fortnightly black wheelie bin collections

·         That Cabinet noted the early indications of improvements to our recycling performance

·         That Cabinet noted the mitigation plans to balance the budget following the opening of Southall Lane depot in November 2017

·         That Cabinet agreed the updated capital cost for the new depot and Materials Handling Facility at Southall Lane and authorise additional capital funding of £1.5m to fund the additional work to completion of the project.

59.

CHAS557 David Henry Waring Charity pdf icon PDF 282 KB

Report by Katherine Dunne, Corporate Trustee DHW

Additional documents:

Decision:

Resolved:

 

That Cabinet, in the Council’s capacity as the Corporate Trustee of the David Henry Waring (DHW) Charity,

 

       I.       Approved the transfer of the Corporate Trusteeship of the DHW Charity to the Metropolitan Housing Trust (the preferred partner) subject to final satisfactory due diligence and the consent of the Charity Commission.

 

     II.       Delegated authority to the Director of Housing, in consultation with the Lead Member for Housing, to take all steps necessary to engage with the DHW Management Committee and the Charity Commission, to effect the transfer to the preferred partner. 

 

    III.       Recommended that the Borough Council note that the David Henry Waring Home Trust Board would no longer be an outside body to which Council appointments were made 

Minutes:

See the report by Councillor Katherine Dunne, Corporate Trustee – Agenda Item 6.

 

Councillor Katherine Dunne advised that the report sought Cabinet’s approval to transfer its responsibilities for the DHW Charity to the preferred partner (Metropolitan Housing Trust). The DHW Trust was involved in the interviews of applicants and a unanimous decision had been reached. Councillor Dunne thanked the panel and in particular to Sue Brewerton, a longstanding Trustee of the DHW Trust. Councillor Dunne moved the recommendations of the report. These were seconded by Councillor Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet, in the Council’s capacity as the Corporate Trustee of the David Henry Waring (DHW) Charity,

 

       I.       Approved the transfer of the Corporate Trusteeship of the DHW Charity to the Metropolitan Housing Trust (the preferred partner) subject to final satisfactory due diligence and the consent of the Charity Commission.

 

     II.       Delegated authority to the Director of Housing, in consultation with the Lead Member for Housing, to take all steps necessary to engage with the DHW Management Committee and the Charity Commission, to effect the transfer to the preferred partner. 

 

    III.       Recommended that the Borough Council note that the David Henry Waring Home Trust Board would no longer be an outside body to which Council appointments were made 

60.

CHAS558 Housing Estate Roads and Lighting pdf icon PDF 268 KB

Report by Councillor Katherine Dunne Lead Member for Housing, Equalities and Inclusion

 

 

Additional documents:

Decision:

Resolved:

 

    i).        That Cabinet approved proposals for entering into a Contract with Hounslow Highways Services Limited for a capital works programme, not to exceed £10m over the next three years, to upgrade the housing estate roads, footways, footpaths and street lighting.

 

   ii).        That Cabinet delegated authority to the Director of Housing to finalise the agreement for the undertaking of the capital works under the terms of the existing Hounslow Highways contract and to award a contract for the ongoing maintenance of the new street lighting on estates.

 

Minutes:

See the report by Councillor Katherine Dunne, Lead Member for Housing, Equalities and Inclusion – Agenda Item 7

 

Councillor Katherine Dunne presented the report and advised that it sought approval to enter into a contract with Hounslow Highways to upgrade housing estate roads, footways, footpaths and street lighting. Councillor Dunne moved the recommendations of the report. These were seconded by Councillor Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

    i).        That Cabinet approved proposals for entering into a Contract with Hounslow Highways Services Limited for a capital works programme, not to exceed £10m over the next three years, to upgrade the housing estate roads, footways, footpaths and street lighting.

 

   ii).        That Cabinet delegated authority to the Director of Housing to finalise the agreement for the undertaking of the capital works under the terms of the existing Hounslow Highways contract and to award a contract for the ongoing maintenance of the new street lighting on estates.

 

61.

CHAS548 Fire Safety and Estate Improvement Programme pdf icon PDF 437 KB

Report by Councillor Katherine Dunne Lead Member for Housing, Equalities and Inclusion

 

Additional documents:

Decision:

Resolved:

 

1.    That Cabinet approved the proposed Fire Safety and Estate Improvement Programme, attached at Appendix A, which revised the current HRA 5-year capital improvement programme (2017/18 – 2021/22) and approved by Cabinet in March 2017.  The revised programme combined a greater focus on major fire, health and safety improvements with extensive estate improvement works to enhance the quality of the Council’s housing stock. 

 

2.    That Cabinet noted the overall commitment of £196m over 5 years to support the delivery of the programme, which is essentially equal in value to the budget approved for the 5-year capital programme in March 2017; and approve the re-profiling and increases in some expenditure on some fire safety works to earlier years.

 

3.    That Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to approve the final programme within the approved investment capital and revenue budgets.

 

4.    That Cabinet noted that the revised Housing Revenue Account 30 Year Business Plan would be submitted to Cabinet at a later date in this financial year and would reflect the budgets for the delivery of this programme and the sources of funding.

 

Minutes:

See the report by Councillor Katherine Dunne, Lead Member for Housing, Equalities and Inclusion – Agenda Item 8

 

Councillor Katherine Dunne presented the report and advised that following the Grenfell tragedy the Council developed a Fire Safety and Estate Improvement Programme containing a number of measures to increase estate and fire safety across the housing stock in the Borough. Councillor Dunne moved the recommendations of the report. These were seconded by Councillor Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

1.    That Cabinet approved the proposed Fire Safety and Estate Improvement Programme, attached at Appendix A, which revised the current HRA 5-year capital improvement programme (2017/18 – 2021/22) and approved by Cabinet in March 2017.  The revised programme combined a greater focus on major fire, health and safety improvements with extensive estate improvement works to enhance the quality of the Council’s housing stock. 

 

2.    That Cabinet noted the overall commitment of £196m over 5 years to support the delivery of the programme, which is essentially equal in value to the budget approved for the 5-year capital programme in March 2017; and approve the re-profiling and increases in some expenditure on some fire safety works to earlier years.

 

3.    That Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to approve the final programme within the approved investment capital and revenue budgets.

 

4.    That Cabinet noted that the revised Housing Revenue Account 30 Year Business Plan would be submitted to Cabinet at a later date in this financial year and would reflect the budgets for the delivery of this programme and the sources of funding.

 

62.

CHAS554 Affordable Housing Delivery Plan 2018-2022 pdf icon PDF 348 KB

Report by Councillor Steve Curran – Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration

 

Decision:

Resolved:

 

1.     That Cabinet agreed proposals for the new Affordable Housing Delivery Programme for 2018 to 2022, which encompassed plans for:

a)     building of 725 social (council) housing units; and

b)     securing 3,275 affordable housing units through negotiated provision and other sources set out in the report.

 

2.     In particular, Cabinet:

a)     approved the allocation of a funding package of up to £144.6m for building 500 council homes for rent and 31 properties for shared ownership sale through the HRA, which will be fully funded as follows: £51.1m from the HRA reserves and borrowing; £8m from the GLA; £31.7m from available Right to Buy receipts; £15.6m of non-RTB receipts; £17.1m from dedicated S106; and £21m from other contributions.

b)     agreed plans for developing a new partnership framework with Registered Providers to secure the delivery of 60 social housing units on surplus HRA land;

c)     noted plans for securing 165 social housing units through the Non-HRA Housing Programme by Lampton Development 360 Ltd; and

d)     agreed a range of affordable housing types in line with Government Policies.

3.     Cabinet also:

·        confirmed the delegation of powers to the Affordable Housing Committee to approve individual development schemes and associated scheme costs and mix of funding sources, the use of surplus HRA lands for partnership delivery with Registered Providers, and entering into development contracts; and

·        delegated responsibilities to the Director of Housing, in consultation with the Lead Member for Corporate Strategy, Planning and Regeneration to take necessary steps to develop scheme proposals, including entering into contracts for the design and planning of schemes.

 

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration – Agenda Item 9

 

Councillor Steve Curran presented the report which set out proposals for a new Affordable Housing Programme for 2018-2022. The programme included plans for securing 4,000 affordable homes by 2022, of which it was expected over 725 would be social (council) housing and 3,275 units providing a range of affordable housing types. Councillor Curran moved the recommendations of the report. These were seconded by Councillor Amrit Mann.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

1.     That Cabinet agreed proposals for the new Affordable Housing Delivery Programme for 2018 to 2022, which encompassed plans for:

a)     building of 725 social (council) housing units; and

b)     securing 3,275 affordable housing units through negotiated provision and other sources set out in the report.

 

2.     In particular, Cabinet:

a)     approved the allocation of a funding package of up to £144.6m for building 500 council homes for rent and 31 properties for shared ownership sale through the HRA, which will be fully funded as follows: £51.1m from the HRA reserves and borrowing; £8m from the GLA; £31.7m from available Right to Buy receipts; £15.6m of non-RTB receipts; £17.1m from dedicated S106; and £21m from other contributions.

b)     agreed plans for developing a new partnership framework with Registered Providers to secure the delivery of 60 social housing units on surplus HRA land;

c)     noted plans for securing 165 social housing units through the Non-HRA Housing Programme by Lampton Development 360 Ltd; and

d)     agreed a range of affordable housing types in line with Government Policies.

3.     Cabinet also:

·        confirmed the delegation of powers to the Affordable Housing Committee to approve individual development schemes and associated scheme costs and mix of funding sources, the use of surplus HRA lands for partnership delivery with Registered Providers, and entering into development contracts; and

·        delegated responsibilities to the Director of Housing, in consultation with the Lead Member for Corporate Strategy, Planning and Regeneration to take necessary steps to develop scheme proposals, including entering into contracts for the design and planning of schemes.

 

63.

CHAS 545: Non-HRA Housing Programme - Phase 2 pdf icon PDF 330 KB

Report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration

 

Decision:

Resolved:

That Cabinet approved the:

    i).     Release of the five (5) General Fund sites identified at Table 1, which had been identified as surplus to current use and requirements, for the purpose of redevelopment for housing.

   ii).     Commissioning of Lampton Investment 360 Ltd to include the additional sites as Phase 2 of the Non-HRA Housing Development Programme, and to develop detail proposals for taking forward the sites having regard to the Council’s housing needs and supply requirements.

 iii).     The revision of the property purchase plans to prioritise the purchase by Lampton Investment 360 Ltd of private rented properties delivered by Lampton Development 360 Ltd through the Non-HRA Housing Development Programme.

 iv).     Undertaking of work by Corporate Property to facilitate the acquisition, variation or release of covenants related to the identified sites; and the transfer of land ownership from the Council to Lampton Development 360 LLP at best value, subject to the production of an RICS Red Book Valuation

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration – Agenda Item 10

 

Councillor Steve Curran presented the report which sought approval for the release of five General Fund sites that would be used for the purpose of redevelopment for housing as part of Phase 2 of the Non-HRA Housing Development Programme.  Councillor Curran moved the recommendations of the report. These were seconded by Councillor Katherine Dunne.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

That Cabinet approved the:

    i).     Release of the five (5) General Fund sites identified at Table 1, which had been identified as surplus to current use and requirements, for the purpose of redevelopment for housing.

   ii).     Commissioning of Lampton Investment 360 Ltd to include the additional sites as Phase 2 of the Non-HRA Housing Development Programme, and to develop detail proposals for taking forward the sites having regard to the Council’s housing needs and supply requirements.

 iii).     The revision of the property purchase plans to prioritise the purchase by Lampton Investment 360 Ltd of private rented properties delivered by Lampton Development 360 Ltd through the Non-HRA Housing Development Programme.

 iv).     Undertaking of work by Corporate Property to facilitate the acquisition, variation or release of covenants related to the identified sites; and the transfer of land ownership from the Council to Lampton Development 360 LLP at best value, subject to the production of an RICS Red Book Valuation

64.

LAM004 Lampton Development 360 LLP Business Plan 2017-2022; LAM005 Lampton Investment 360 Ltd Business Plan 2017-2022 pdf icon PDF 283 KB

Cllr Katherine Dunne, Lead Member for Housing; Cllr Steve Curran, Lead Member for Corporate Strategy, Planning & Regeneration; Cllr Dennison, Lead Member for Finance

Additional documents:

Decision:

Resolved:

 

     I.        That Cabinet approved the updated business plans for Lampton Development 360 LLP and Lampton Investment 360 Ltd

 

    II.        That Cabinet approved the delegation for individual scheme sign off to Lampton Development 360 LLP and Lampton Investment 360 Ltd Boards. Quarterly performance reports will be presented to the Group Board.

 

  III.        That Cabinet approved the delegation of all scheme budgets, once they have been signed off by Lampton Development 360 LLP and Lampton Investment 360 Ltd Boards to the Managing Director of Property & Development.

 

Minutes:

See the report by Councillor Katherine Dunne, Lead Member for Housing, Equalities and Inclusion – Agenda Item 11

 

Councillor Katherine Dunne presented the report which contained the updated business plans for Lampton Development 360 LLP and Lampton Investment 360 LLP.  Councillor Dunne moved the recommendations of the report. These were seconded by Councillor Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

     I.        That Cabinet approved the updated business plans for Lampton Development 360 LLP and Lampton Investment 360 Ltd

 

    II.        That Cabinet approved the delegation for individual scheme sign off to Lampton Development 360 LLP and Lampton Investment 360 Ltd Boards. Quarterly performance reports will be presented to the Group Board.

 

  III.        That Cabinet approved the delegation of all scheme budgets, once they have been signed off by Lampton Development 360 LLP and Lampton Investment 360 Ltd Boards to the Managing Director of Property & Development.

 

65.

LAM006 Lampton 360 Governance pdf icon PDF 139 KB

Decision:

Resolved:

 

1.1         That Cabinet approved the separation of Facilities Management 360 (FM360), currently a subsidiary of Lampton 360, from the Lampton 360 structure to become a standalone company, still wholly owned by the Council and wholly accountable to the Council

 

1.2         That Cabinet delegated approval of details relating to the separation, including the governance arrangements for FM360 going forward and the appointment of Directors, to the Chief Executive, in consultation with the Leader of the Council.

 

Minutes:

See the report by Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration – Agenda Item 12

 

Councillor Steve Curran apologised that the report had not been included within the main agenda pack. He advised that he, as the Chair, had agreed to take the item as an urgent report as deferral of the report to the next meeting would result in a delay of the transfer of the ownership of FM360. A delay in the transfer could cause difficulties in relation to the timing of Health & Safety works and could also impact on staffing.  He presented the report which outlined the proposed changes in governance arrangements for FM360. Councillor Curran moved the recommendations of the report. These were seconded by Councillor Katherine Dunne.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

1.1         That Cabinet approved the separation of Facilities Management 360 (FM360), currently a subsidiary of Lampton 360, from the Lampton 360 structure to become a standalone company, still wholly owned by the Council and wholly accountable to the Council

 

1.2         That Cabinet delegated approval of details relating to the separation, including the governance arrangements for FM360 going forward and the appointment of Directors, to the Chief Executive, in consultation with the Leader of the Council.

 

66.

CEX156 Worksmart and New Civic Programme and Development Agreement pdf icon PDF 344 KB

Report by Councillor Theo Dennison – Lead Member for Finance and Councillor Ed Mayne – Lead Member for Customer Care and Performance

 

Decision:

Resolved:

 

1.    That Cabinet noted developments in the last 21 months to deliver the first phase of 178 homes on the Lampton site by autumn 2018 (with over 900 ready by 2022).

2.    That Cabinet noted that all of the first phase of housing would be affordable and the proportion of affordable housing on the completed site had increased from 40% to 50% due to additional support through the GLA.

3.    Cabinet noted progress to relocate the civic centre to Bath Road to enable the full scheme of housing to be delivered and the associated work to ensure the move takes forward our commitment to be a council that is ambitious for our residents through improving customer services, modernising working practices and driving an efficient back office

4.    Cabinet approved a budget increase of £2.25 million (to £13.520m) for increased commitments on the capital development (set out in para 5).

Minutes:

See the report by Councillor Theo Dennison, Lead Member for Finance and Citizen Engagement and Councillor Ed Mayne, Lead Member for Customer Care and Performance – Agenda Item 13

 

Mary Harpley, Chief Executive, presented the report which updated Cabinet on the progress made for both the Lampton Road and Bath Road sites. She advised that considerable progress had been made in joining up the work needed to get the Council and its partners ready for the move to the new building. Approval was sought for a budget increase of £2.25 million for increased commitments on the capital development as set out in paragraph 5 of the report. Councillor Curran moved the recommendations of the report. These were seconded by Councillor Ed Mayne.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

1.    That Cabinet noted developments in the last 21 months to deliver the first phase of 178 homes on the Lampton site by autumn 2018 (with over 900 ready by 2022).

2.    That Cabinet noted that all of the first phase of housing would be affordable and the proportion of affordable housing on the completed site had increased from 40% to 50% due to additional support through the GLA.

3.    Cabinet noted progress to relocate the civic centre to Bath Road to enable the full scheme of housing to be delivered and the associated work to ensure the move takes forward our commitment to be a council that is ambitious for our residents through improving customer services, modernising working practices and driving an efficient back office

4.    Cabinet approved a budget increase of £2.25 million (to £13.520m) for increased commitments on the capital development (set out in para 5).

67.

CEX190 Audit Committee Annual Report pdf icon PDF 239 KB

Report byCouncillor Surinder Purewal, Audit Committee Chair

 

Decision:

Resolved:

 

Cabinet noted the work of the Audit Committee in respect of providing independent assurance over the governance, risk management and the system of internal control in operation at the Council.

 

Minutes:

See the report by Councillor Surinder Purewal, Chair of the Audit Committee – Agenda Item 14

 

 

Members considered a report by Councillor Surinder Purewal, the Chair of the Audit Committee. Cabinet discussed the report and thanked Councillor Purewal and his colleagues on the Audit Committee for their work. Councillor Curran moved the recommendations of the report. These were seconded by Councillor Amrit Mann.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

Cabinet noted the work of the Audit Committee in respect of providing independent assurance over the governance, risk management and the system of internal control in operation at the Council.

 

68.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

 

Decision:

There was no urgent business.

Minutes:

There was no urgent business.

69.

Date of next meeting: 21 November 2017

Decision:

The date of the next meeting was noted.

Minutes:

The date of the next meeting was noted.