Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Democratic Services Tel: 020 8583 2050 Email:  democratic.services@hounslow.gov.uk 

Items
No. Item

17.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies for absence were received from Cllr Theo Dennison.

Minutes:

Apologies for absence were received from Cllr Theo Dennison.

18.

Minutes of the meeting held on 11 July 2017 pdf icon PDF 236 KB

To confirm the minutes of the meeting held on 11th July 2017

Decision:

The minutes of the meeting held on 11 July 2017 were agreed to be an accurate record and signed.

Minutes:

The minutes of the meeting held on 11 July 2017 were agreed to be an accurate record and signed.

19.

CEX 180 Feltham Masterplan 2017 pdf icon PDF 256 KB

Appendices available electronically only (2)

Decision:

Resolved:

 

That Cabinet:

 

1.    Approved the Feltham Masterplan 2017 (Appendix 1); and

2.    Noted the Consultation Plan (appendix 2)

 

Minutes:

Please see the report and appendices from Councillor Steve Curran, Leader of the Council (agenda item 3.)

 

Cllr Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet:

 

1.    Approved the Feltham Masterplan 2017 (Appendix 1); and

2.    Noted the Consultation Plan (appendix 2)

 

20.

Appendix 1 CEX 180 Feltham Masterplan 2017 pdf icon PDF 20 MB

21.

Appendix 2 CEX 180 Feltham Masterplan Cosultation Report pdf icon PDF 375 KB

22.

CEX 173 Conservation Area Appraisals for: Bedfont Green; Feltham Green/Town Centre; Grand Union Canal and Boston Manor; St Paul's Brentford; Heston Village; and Cranford Village pdf icon PDF 307 KB

Appendices available electronically only (6)

Decision:

Resolved:

 

That Cabinet agreed that a public consultation shall be conducted in October – November  2017 on six draft conservation area appraisals for: Bedfont Green, Feltham Green/Town Centre; Grand Union Canal and Boston Manor; St Paul’s Brentford; Heston Village; and Cranford Village (appendices 1 to 6).

Minutes:

Please see the report and appendices from Councillor Steve Curran, Leader of the Council (agenda item 4.)

 

Cllr Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet agreed that a public consultation shall be conducted in October – November  2017 on six draft conservation area appraisals for: Bedfont Green, Feltham Green/Town Centre; Grand Union Canal and Boston Manor; St Paul’s Brentford; Heston Village; and Cranford Village (appendices 1 to 6).

23.

Appendix 1: CEX 173 Bedfont Green Conservation Area Appraisal Consultation Draft pdf icon PDF 7 MB

24.

Appendix 2: CEX 173 Feltham Green/Town Centre Conservation Area Appraisal Consultation Draft pdf icon PDF 7 MB

25.

Appendix 3: CEX 173 Grand Union Canal and Boston Manor Conservation Area Appraisal Consultation Draft pdf icon PDF 9 MB

26.

Appendix 4: CEX 173 St Paul's Brentford Conservation Area Appraisal Consultation Draft pdf icon PDF 7 MB

27.

Appendix 5: CEX 173 Heston Village Conservation Area Appraisal Consultation Draft pdf icon PDF 7 MB

28.

Appendix 6: CEX 173 Cranford Village Conservation Area Appraisal Consultation Draft pdf icon PDF 5 MB

29.

CEX 181 Draft Brentford East Planning and Design Brief SPD pdf icon PDF 358 KB

·       Supporting document “Brentford East Capacity Study July 17” available electronically only.

Decision:

Resolved:

 

That Cabinet approved the draft Brentford East Planning and Design Supplementary Planning Document (SPD) for public consultation.

 

Minutes:

Please see the report and appendix from Councillor Steve Curran, Leader of the Council (agenda item 5.)

 

Cllr Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet approved the draft Brentford East Planning and Design Supplementary Planning Document (SPD) for public consultation.

 

30.

Appendix 1: CEX 181 DRAFT BRENTFORD EAST SPD pdf icon PDF 32 MB

31.

CEX 179 Local Plan Review pdf icon PDF 337 KB

Appendices available electronically only (6)

Decision:

Resolved:

 

That Cabinet:

 

  • approved the draft Local Plan area reviews for Great West Corridor (Appendix 1) and West of Borough (Appendix 2) for public consultation;
  • approved minor amendments to the existing adopted Local Plan for consultation (Appendix 3);
  • approved the Consultation Plan setting out how the public will be consulted on the above (Appendix 4);
  • approved the Local Development Scheme (LDS) (Appendix 5) which sets out the programme for the adoption of the Local Plan review;
  • agreed to delegate approval to the Lead Member for amendments to the Plans before consultation following completion of an Integrated Assessment and draft Site allocations at the end of September 2017; and
  • noted the Consultation Statement (Appendix 6) for the ‘Issues’ consultation which took place between December 2015 and March 2016.

 

Minutes:

Please see the report and appendices from Councillor Steve Curran, Leader of the Council (agenda item 6.)

 

Cllr Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet:

 

  • approved the draft Local Plan area reviews for Great West Corridor (Appendix 1) and West of Borough (Appendix 2) for public consultation;
  • approved minor amendments to the existing adopted Local Plan for consultation (Appendix 3);
  • approved the Consultation Plan setting out how the public will be consulted on the above (Appendix 4);
  • approved the Local Development Scheme (LDS) (Appendix 5) which sets out the programme for the adoption of the Local Plan review;
  • agreed to delegate approval to the Lead Member for amendments to the Plans before consultation following completion of an Integrated Assessment and draft Site allocations at the end of September 2017; and
  • noted the Consultation Statement (Appendix 6) for the ‘Issues’ consultation which took place between December 2015 and March 2016.

 

32.

Appendix 1 CEX 179 Great West Corridor Plan for Review pdf icon PDF 9 MB

33.

Appendix 2 CEX 179 Draft West of Borough Plan for Review pdf icon PDF 10 MB

34.

Appendix 3 - Revised adopted Local Plan with minor modifications for consultation pdf icon PDF 370 KB

35.

Appendix 4 - Consultation Plan pdf icon PDF 652 KB

36.

Appendix 5 - Local Development Scheme pdf icon PDF 251 KB

37.

Appendix 6 - Consultation Statement from 'Issues' Consultation pdf icon PDF 3 MB

38.

CEX 182 Local Heritage List pdf icon PDF 337 KB

Appendix available electronically only.

Decision:

Resolved:

 

That Cabinet approved:

 

·         the proposed governance and process which includes the indicative programme for adding and removing buildings to and from the Council’s Local Heritage List (attached as  Appendix 1); and

 

·         the public consultation stages set out in the programme attached as Appendix 1 which will be conducted in accordance with the Council’s adopted Statement of Community Involvement (SCI)

 

Minutes:

Please see the report and appendix from Councillor Steve Curran, Leader of the Council (agenda item 7.)

 

Cllr Tom Bruce commended Alan Hesketh, Sean Doran and Sophia Laird on their work and commented that the consultation would be an excellent opportunity to re-examine buildings on the list and especially those not yet listed which may be in future.

 

Cllr Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet approved:

 

·         the proposed governance and process which includes the indicative programme for adding and removing buildings to and from the Council’s Local Heritage List (attached as  Appendix 1); and

 

·         the public consultation stages set out in the programme attached as Appendix 1 which will be conducted in accordance with the Council’s adopted Statement of Community Involvement (SCI)

 

39.

Appendix 1 CEX 182 Local Heritage List pdf icon PDF 2 MB

40.

CHAS 550 Response to the Preliminary Stakeholder Consultation on the Amalgamation of Southville Infant & Nursery and Southville Junior Schools pdf icon PDF 270 KB

Additional documents:

Decision:

Resolved:

 

That Cabinet noted:

1.    The results of the public consultation which took place between 28 April and 16 June 2017.

 

Cabinet agreed:

2.  To continue the process by publishing Statutory Notices to close the existing schools on 31 August 2018 and establish the new primary school on 1 September 2018;

3.   To the publication of related Statutory Notices proposing:

·         The closure of Southville Infant & Nursery School on 31 August 2018

·         The closure of Southville Junior School on 31 August 2018

·         The establishment of a new primary school on 1 September 2018; and

Subject to final approval by the Schools Adjudicator, Cabinet agreed: 

4.    To a drawing of £52k from the 2018/19 Performance   Improvement Fund to cover one-off costs associated with the successful amalgamation of the two schools as outlined in section 5 of the report; and

5.    to apply to the Secretary of State to grant permission for the Local Authority to provide financial protection from April 2020 to March 2021 under paragraph 24 of the schools funding operational guidance for 2018-19.

Minutes:

Please see the report and appendices from Councillor Tom Bruce, Cabinet Member for Education, Children’s Services and Youth Services (agenda item 8.)

 

Cllr Bruce presented the report. He advised that Members may find the drawing of £52,000 from the 2018/19 Performance Improvement Fund to cover the one off costs associated with the amalgamation to be possibly contentious. Cllr Hanif Khan expressed the view that the process was long overdue and would be wholeheartedly welcomed by the schools’ staff.

 

Cllr Bruce moved approval of the recommendations in the submitted report, Cllr Steve Curran seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet noted:

1.    The results of the public consultation which took place between 28 April and 16 June 2017.

 

Cabinet agreed:

2.  To continue the process by publishing Statutory Notices to close the existing schools on 31 August 2018 and establish the new primary school on 1 September 2018;

3.   To the publication of related Statutory Notices proposing:

·         The closure of Southville Infant & Nursery School on 31 August 2018

·         The closure of Southville Junior School on 31 August 2018

·         The establishment of a new primary school on 1 September 2018; and

Subject to final approval by the Schools Adjudicator, Cabinet agreed: 

4.    To a drawing of £52k from the 2018/19 Performance   Improvement Fund to cover one-off costs associated with the successful amalgamation of the two schools as outlined in section 5 of the report; and

5.    to apply to the Secretary of State to grant permission for the Local Authority to provide financial protection from April 2020 to March 2021 under paragraph 24 of the schools funding operational guidance for 2018-19.

41.

Appendix 1 CHAS 550 Hounslow Council Schools Amalgamation Policy January 2017 pdf icon PDF 479 KB

42.

Appendix 2 CHAS 550 Southville Consultation Proposed Amalgamation 28th April - 16th June 2017 pdf icon PDF 287 KB

43.

CHAS 549 Annual Youth Justice Plan for Hounslow 2017/18 pdf icon PDF 1 MB

Decision:

Resolved:

 

That Cabinet agreed to recommend that Council approve the Hounslow Annual Youth Justice Plan and agree that it should be fully implemented in 2017/18.

 

Minutes:

Please see the report from Councillor Tom Bruce, Cabinet Member for Education, Children’s Services and Youth Services (agenda item 9.)

 

Cllr Bruce presented the report. He advised that the service had performed well, which was expected to continue over the coming year. The number of young people entering the criminal justice system was down despite an increase in police referrals and the number of youths in custody had been halved. Offending by young people was down. All services involved were working together to prevent young people ending up entering the criminal justice system and figures were falling year on year. Specialist intervention was available for the 6% of young people involved who had speech and communication difficulties. Cllr Bruce felt the report to be a very positive one that hoped Cabinet would endorse.

 

Cllr Kamaljit Kaur commended Cllr Bruce and the officers for excellent work and believed the successes should be celebrated. Cllr Candice Atterton urged that the 2019 report should accept David Lammy MP’s report on black and minority ethnic involvement in the criminal justice system. Cllr Bruce agreed and pointed to paragraph 5.7 which covered the disproportionate involvement of young black people in the system. He advised however that the cohort of young people involved in Hounslow was possibly too small for strong conclusions to be drawn. He advised that he pass Cllr Atterton’s recommendations to officers.

 

Cllr Bruce moved approval of the recommendations in the submitted report, Cllr Steve Curran seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet agreed to recommend that Council approve the Hounslow Annual Youth Justice Plan and agree that it should be fully implemented in 2017/18.

 

44.

CHAS 552 Response to Task and Finish Group Review of VCSE pdf icon PDF 414 KB

Decision:

Cllr John Chatt requested that Cllr Theo Dennison attend a subsequent meeting of the Overview and Scrutiny Committee to present the report, which cabinet agreed.

 

Resolved:

 

That Cabinet noted the report’s update to the original response to the findings and recommendations of the Task and Finish Group Review of VCSE Savings, considered by Cabinet at its July 2016 meeting.

 

Minutes:

Please see the report from Councillor Theo Dennison, Cabinet Member for Finance and Engagement (agenda item 10.)

 

Cllr John Chatt commended the author of the report for providing the extra detail that had been asked for and expressed the view that the present report was far more comprehensive than previous ones.

 

Cllr Chatt requested that Cllr Theo Dennison attend a subsequent meeting of the Overview and Scrutiny Committee to present the report, which Cabinet agreed.

 

Cllr Steve Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet noted the report’s update to the original response to the findings and recommendations of the Task and Finish Group Review of VCSE Savings, considered by Cabinet at its July 2016 meeting.

 

45.

CEX 174 Regeneration and Economic Development Strategy Projects update pdf icon PDF 206 KB

Appendix available electronically only.

Decision:

Resolved:

 

That Cabinet noted the progress made so far on the projects listed in the Regeneration and Economic Development Strategy 2016 – 20.

Minutes:

Please see the report and appendix from Councillor Theo Dennison, Cabinet Member for Finance and Engagement (agenda item 11.)

 

Cllr Steve Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet noted the progress made so far on the projects listed in the Regeneration and Economic Development Strategy 2016 – 20.

46.

Appendix 1 CEX 174 Annual Report pdf icon PDF 2 MB

47.

CEX 169 Quarterly Performance Report pdf icon PDF 283 KB

Additional documents:

Decision:

Resolved:

 

That Cabinet: 

·    Agreed to create a Performance Management Working Group and to delegate finalisation of terms of reference and composition to the Lead Member based upon the principles set out in the report;

·    Agreed to revisit governance arrangements for managing performance after a year of operation;

·    Noted Quarter 1 performance highlights data;

·    Agreed Action Plans for under-performing indicators;

·    Noted and commented on those action plans for indicators that are not predicted to turn green by the end of the business plan year; and

·    Noted and commented on the findings of the Annual Review Letter 2017 from the Local Government & Social Care Ombudsman.

 

Minutes:

Please see the report from Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care (agenda item 12.)

 

Cllr Mayne presented the report. He advised that he had been wrongly quoted as saying an earlier set of figures were ‘dreadful’ when it reality he had expressed that view about the layout of the report, not its content. He felt that the present report was a great improvement but could still be better, in particular in that it didn’t give a view of overall trends. It was possible for figures shown as red to be nonetheless showing a great improvement while those shown as green or yellow could be deteriorating. Cllr Tom Bruce agreed. Cllr Amrit Mann stressed the need for maximum transparency, comparing the availability of, for example, of crime figures on the Metropolitan Police website as being superior. He was concerned that quarterly reports could become ‘box ticking’ exercises and were not necessarily acted upon.

 

Cllr Steve Curran asked why targets were set for such matters as hate crimes, rather than aiming for zero. Cllr Katherine Dunne advised that often crime figures could be counterintuitive, for instance an increase in reported sex offences would be an increase in reports rather than incidents and therefore be a good thing for efforts to tackle the issue.

 

Cllr John Chatt advised that the Overview and Scrutiny Committee were very frustrated when it came to finding means to progress ways of tackling issues once identified and called for action plans to deal with under-performing indicators (recommendation 4 in the report). Cllr Hanif Khan advised that access to data would be improved in future.

 

Cllr Steve Curran moved approval of the recommendations in the submitted report, Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet: 

·    Agreed to create a Performance Management Working Group and to delegate finalisation of terms of reference and composition to the Lead Member based upon the principles set out in the report;

·    Agreed to revisit governance arrangements for managing performance after a year of operation;

·    Noted Quarter 1 performance highlights data;

·    Agreed Action Plans for under-performing indicators;

·    Noted and commented on those action plans for indicators that are not predicted to turn green by the end of the business plan year; and

·    Noted and commented on the findings of the Annual Review Letter 2017 from the Local Government & Social Care Ombudsman.

 

48.

LAM 006 Lampton 360 Governance

Report to follow.

Decision:

This item was not discussed as no report was presented.

Minutes:

This item was not discussed as no report was presented.

49.

Monthly Revenue Financial Monitoring - pdf icon PDF 387 KB

Decision:

Resolved:

 

That CabinetMembers notedthefollowing:

 

a)  RevenueOutturnPosition;

·    Anetoverspendof£8.3mis currentlyprojectedonGeneralFund budgets, includinga £13.9departmentaloverspend.

·    Projected overspendof £0.3m on theHousingRevenueAccount(para

4.2);

b)  Anupdateonthestatus of approvedsavingsfor 2017/18and2018/19(para

4.4)

 

c)  Anupdateonprogress on mitigation activityplansforservices overspending by morethan£100k.A summaryoftheseis locatedin section4.5.

 

d)  Summaryof baddebtstotalling£1.14m awaitingapproval tobewrittenoff (paragraph 5.2)

 

e)  An updateontheCouncil’s performance againstthekeycorporatefinancial indicators (para6.1).

 

 

CabinetMembers approvedthe following specific actions outlinedwithinthe mitig  ...  view the full decision text for item 49.

Minutes:

Please see the report from Councillor Theo Dennison, Cabinet Member for Finance and Engagement (agenda item 14.)

 

Chief Executive Mary Harpley advised that the Council was doing all in its power to get spending below the budget. Cllr Steve Curran advised that a meeting was to be held soon on this matter. He moved approval of the recommendations in the submitted report and Cllr Amrit Mann seconded the motion.  

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

 

Resolved:

 

That CabinetMembers notedthefollowing:

 

a)  RevenueOutturnPosition;

·    Anetoverspendof£8.3mis currentlyprojectedonGeneralFund budgets, includinga £13.9departmentaloverspend.

·    Projected overspendof £0.3m on theHousingRevenueAccount(para

4.2);

b)  Anupdateonthestatus of approvedsavingsfor 2017/18and2018/19(para

4.4)

 

c)  Anupdateonprogress on mitigation activityplansforservices overspending by morethan£100k.A summaryoftheseis locatedin section4.5.

 

d)  Summaryof baddebtstotalling£1.14m awaitingapproval tobewrittenoff (paragraph 5.2)

 

e)  An updateontheCouncil’s perf  ...  view the full minutes text for item 49.

50.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

None.

51.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

52.

Any other items which the Chair considers urgent and are exempt from publication

53.

Date of next meeting: 10 October 2017