Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

83.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Councillor Tom Bruce and Councillor Kamaljit Kaur.

Minutes:

Apologies had been received from Councillor Tom Bruce and Councillor Kamaljit Kaur.

84.

Minutes of the meeting held on 17 January 2017 pdf icon PDF 181 KB

To confirm the minutes of the meeting held on 17 January 2017.

Decision:

The minutes of the meeting held on 17 January 2017 were confirmed.

Minutes:

The minutes of the meeting held on 17 January 2017 were confirmed.

85.

CEX 141 - Award of a Contract for the Provision of Corporate Services pdf icon PDF 389 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement and Councillor Richard Foote, Cabinet Member for Communities.

 

Please note that there is a confidential appendix, Appendix 1, to this report, exempt from publication, in the confidential part of the agenda, following the exclusion of press and public.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed to award a contract for the provision of corporate services from 1 October 2017 for an initial period of seven years, subject to an option at the Council’s discretion to extend for up to a further three years, to include the services currently delivered through the revenues and benefits contract, transactional finance and assessment services, payroll, HR transactional services, post and print services, as set out in Recommendation 1 in the confidential appendix (Appendix 1) to the report.

2.     Cabinet delegated authority to the Director, Finance and Corporate Services, to agree the contract documents with the Council’s Delivery Partner and to arrange contract sealing.

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement and Councillor Richard Foote, Cabinet Member for Communities - Agenda Item 3 and the confidential Appendix 1, exempt from publication at Agenda Item 9.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report. He commended the work done to achieve these contracts. As Councillor Dennison considered that there was nothing in the recommendation in the confidential item which was not included in the main body of the report, he moved both sets of recommendations. The recommendations were seconded by Councillor Steve Curran.

 

The recommendations of the main report and the confidential Appendix had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed to award a contract for the provision of corporate services from 1 October 2017 for an initial period of seven years, subject to an option at the Council’s discretion to extend for up to a further three years, to include the services currently delivered through the revenues and benefits contract, transactional finance and assessment services, payroll, HR transactional services, post and print services, as set out in Recommendation 1 in the confidential appendix (Appendix 1) to the report.

2.     Cabinet delegated authority to the Director, Finance and Corporate Services, to agree the contract documents with the Council’s Delivery Partner and to arrange contract sealing.

86.

CEX 144 - 2017/18 Budget pdf icon PDF 707 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Additional documents:

Decision:

Resolved:

 

A)    That Cabinet recommended to Borough Council to approve the following recommendations:

 

Section 1 – Revenue Budget and Council Tax 2017/18

 

1.     In respect of the calculation and setting of the Council Tax, that Borough Council resolves:

 

(i)              That it be noted that at its meeting on 17 January 2017, Cabinet calculated the Council Tax Base 2017/18 for the whole Council area as 82,599.33 [Item T in the formula in Section 31B of Local Government Finance Act 1992, as amended (the ‘Act’)].

(ii)             That the Council Tax requirement for the Council’s own purposes for 2017/18 is £92,746,657.69 [Item R in the formula in Section 31B of Local Government Finance Act 1992, as amended (the ‘Act’)].

(iii)            That the following amounts be calculated for the year 2017/18 in accordance with Sections 31 to 36 of the Act:

 

(a)  £674,513,231 being the aggregate of the amounts which the Council estimates for its total expenditure in accordance with the items set out in Section 31A (2) of the Act.

(b)  £503,241,039 being the aggregate of the amounts which the Council estimates for its total income (including formula grant and Council Tax surplus payable for the year into its General Fund) in accordance with the items set out in Section 31A (3) of the Act.

(c)  £92,746,658 being the amount by which the aggregate (iii)(a) above exceeds the aggregate at (iii)(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B of the Act).

(d)  £1,122.85 being the amount at (iii)(c) above (Item R), all divided by Item T at (i) above, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year.

   

 

(iv)           To note for the year 2017/18 the Greater London Authority (GLA) has issued a consultation setting out its precept to the Council in accordance with Section 40 of the Local Government Finance Act 1992 for each category of dwellings in the Council’s area as indicated in the table below.

(v)            That the Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in the tables below as the amounts of Council Tax for 2017/18 for each part of its area and for each of the categories of dwellings. (GLA will approve its precept on 20 February 2017).

 

ValuationBand

A

B

C

D

E

F

G

H

Banding Factor

6/9

7/9

8/9

9/9

11/9

13/9

15/9

18/9

Hounslow

CouncilTax(£)

 

748.57

 

873.33

 

998.09

 

1,122.85

 

1,372.37

 

1,621.8  ...  view the full decision text for item 86.

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 4. 

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He noted that the matter of Fees and Charges (as set out in Section 24 and Appendix B of the report) had been discussed by Overview and Scrutiny and had raised concern amongst members of the public that changes were being made without transparency as many were listed as ‘to be confirmed’ (TBC).

 

Councillor Dennison informed the meeting that he had agreed with Overview and Scrutiny that all fees and charges marked ‘to be confirmed’ (TBC) would be withdrawn at the present time and would be dealt with separately as soon as details were known and members and Overview and Scrutiny had had the opportunity to consider these. It was noted that most of these fees and charges related to outside bodies. Councillor Dennison suggested that the process of confirming these fees and charges should be through the regular Financial Monitoring report to Cabinet.

 

Councillor John Chatt, Chair of Overview and Scrutiny, acknowledged that most of the charges concerned mainly related to contractors but the concern had been the extent of the fees and charges about which members did not know the level of the charge. He stressed that members needed to know both the amount to be charged and the background to any increases. Councillor Chatt also confirmed that he was happy with the process proposed.

 

It was confirmed that as most of these charges were set by contractors, a Council decision on the charges was not required and they would have no impact on the Budget report. The charges, therefore, did not impact on the Budget report and a Cabinet decision was sufficient to confirm them.

 

Councillor Dennison advised that the concern was about the public impact and the principle of public transparency rather than the Budget impact. Hence there needed to be a public decision on these fees and charges, irrespective of the impact on the Budget.

 

Councillor Richard Foote joined the meeting during discussion of this item.

 

Councillor Steve Curran seconded the recommendations.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

A)    That Cabinet recommended to Borough Council to approve the following recommendations:

 

Section 1 – Revenue Budget and Council Tax 2017/18

 

1.     In respect of the calculation and setting of the Council Tax, that Borough Council resolves:

 

(i)              That it be noted that at its meeting on 17 January 2017, Cabinet calculated the Council Tax Base 2017/18 for the whole Council area as 82,599.33 [Item T in the formula in Section 31B of Local Government Finance Act 1992, as amended (the ‘Act’)].

(ii)             That the Council Tax requirement for the Council’s own purposes for 2017/18 is £92,746,657.69 [Item R in the formula in Section 31B of Local Government Finance  ...  view the full minutes text for item 86.

87.

CHAS 518 - Housing Networks; and Planned Maintenance and Capital Works pdf icon PDF 293 KB

Report by Councillor Katherine Dunne, Cabinet Member for Housing.

 

Additional documents:

Decision:

There was a correction to Recommendation 4 from the published report. The text as published for recommendation iv) referred to ‘Facilities Management 360 Ltd’. This should read ‘Lampton Facilities Maintenance 360 Ltd’ as presented in the Business Delivery Plan.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the status of the work being undertaken with Hounslow Highways Services Limited to understand the financial implications of incorporating the management and maintenance of the housing network into the Council’s Highways contract.

2.     Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to progress the High Value Change process under the Council’s Highways contract.

3.     Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to agree the commercial terms under which the housing network will be incorporated into the Council’s contract with Hounslow Services Limited.

4.     Cabinet approved the entering into a 5-year Service Delivery Agreement between the Council and Lampton Facilities Maintenance 360 Ltd for the delivery of the Housing Planned Maintenance and Capital Works and Services, from 1 April 2017.

5.     Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to finalise the Agreement.

Minutes:

See the report by Councillor Katherine Dunne, Cabinet Member for Housing – Agenda Item 5.

 

There was a correction to Recommendation 4 from the published report. The text as published for recommendation iv) referred to ‘Facilities Management 360 Ltd’. This should read ‘Lampton Facilities Maintenance 360 Ltd’ as presented in the Business Delivery Plan.

 

Councillor Katherine Dunne, Cabinet Member for Housing, introduced the report and moved the recommendations. She explained that the report was in two parts and concerned both the delegation of authority to continue the process of incorporating the management and maintenance of the housing network into the Council’s Highways contract and the delegation of authority to progress a Service Delivery Agreement between the Council and Lampton Facilities Maintenance 360 Ltd based on the delivery plan for the delivery of the Housing Planned Maintenance and Capital Works and Services.

 

Councillor Theo Dennison seconded the recommendations. He noted the amount of work that had been undertaken to date and that more detailed work would be required, but was pleased to see the progress to this stage.

 

The Chair noted that the process had taken time but it was important to ensure that there were not different standards for highways in the housing estate network to other borough roads. He was also pleased to see the transfer of the DLO moving forward as this had been an aspiration discussed previously. It was important that there were clear management agreements and expectations. The Chair considered this a milestone for the Council and was delighted to see the progression.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the status of the work being undertaken with Hounslow Highways Services Limited to understand the financial implications of incorporating the management and maintenance of the housing network into the Council’s Highways contract.

2.     Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to progress the High Value Change process under the Council’s Highways contract.

3.     Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to agree the commercial terms under which the housing network will be incorporated into the Council’s contract with Hounslow Services Limited.

4.     Cabinet approved the entering into a 5-year Service Delivery Agreement between the Council and Lampton Facilities Maintenance 360 Ltd for the delivery of the Housing Planned Maintenance and Capital Works and Services, from 1 April 2017.

5.     Cabinet delegated authority to the Director of Housing in consultation with the Lead Member for Housing to finalise the Agreement.

88.

CHAS 526 - 30 Hours of Free Childcare for 3 and 4 Year Olds pdf icon PDF 314 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

Decision:

Resolved:

 

A)    That Cabinet agreed to the recommendations of the report as follows:

 

1.     Cabinet agreed to work with schools and early years providers to secure sufficient 30 hour places for 3 and 4 year olds.

2.     Cabinet agreed to commit to implementing the new statutory duty of 30 hours free childcare for 3 and 4 year olds, only within available resources.

3.     Cabinet agreed not to invest capital funds from the Council’s current resources to create more childcare places, due to the significant financial pressure the Council is under.

 

B)    Cabinet noted that this decision reflects a commitment to implement this new statutory duty but also takes account of the significant financial pressures facing the Council with regard to capital expenditure. Should there be a strong business case from a school of PVI provider in the future the Council would work with them to explore whether there are any funding streams at that time that could be identified to support their proposal. This is option 1 within the report (paragraph 3.21).

 

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 6.

 

Councillor Steve Curran moved the recommendations of the report in Councillor Bruce’s absence. These were seconded by Councillor Amrit Mann.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

A)    That Cabinet agreed to the recommendations of the report as follows:

 

1.     Cabinet agreed to work with schools and early years providers to secure sufficient 30 hour places for 3 and 4 year olds.

2.     Cabinet agreed to commit to implementing the new statutory duty of 30 hours free childcare for 3 and 4 year olds, only within available resources.

3.     Cabinet agreed not to invest capital funds from the Council’s current resources to create more childcare places, due to the significant financial pressure the Council is under.

 

B)    Cabinet noted that this decision reflects a commitment to implement this new statutory duty but also takes account of the significant financial pressures facing the Council with regard to capital expenditure. Should there be a strong business case from a school of PVI provider in the future the Council would work with them to explore whether there are any funding streams at that time that could be identified to support their proposal. This is option 1 within the report (paragraph 3.21).

 

89.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

Minutes:

There was no urgent business.

90.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

That Cabinet resolved that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Party I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

 

Minutes:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Party I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

 

91.

CEX 141- Confidential Appendix 1 to the Corporate Services Contract report

Please note that this is a confidential appendix, Appendix 1, exempt from publication, to a report in the public part of the agenda.

Decision:

Resolved:

 

That Cabinet agreed the recommendation for the award of contract as set out in the confidential Appendix 1 of the report when discussing the main report at Item 3.

Minutes:

Resolved:

 

That Cabinet agreed the recommendation for the award of contract as set out in the confidential Appendix 1 of the report when discussing the main report at Item 3.

92.

Any other items which the Chair considers urgent and are exempt from publication

Decision:

There was no urgent business, exempt from publication.

Minutes:

There was no urgent business, exempt from publication.

93.

Date of next meeting: 21 March 2017

Decision:

The date of the next meeting was noted as 21 March 2017.

Minutes:

The date of the next meeting was noted as 21 March 2017.