Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

75.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Councillor Sue Sampson and Councillor Corinna Smart. Councillor Katherine Dunne and Councillor Richard Foote had given apologies due to other Council business.

 

In respect of Item 3, CHAS 532- Housing Revenue Account Rent and Service Charge Increases for 2017/18, Councillor Amrit Mann declared that the HRA charges also included leaseholders and therefore related to a position he held as a company director.   

Minutes:

Apologies had been received from Councillor Sue Sampson and Councillor Corinna Smart. Councillor Katherine Dunne and Councillor Richard Foote had given apologies due to other Council business.

 

In respect of Item 3, CHAS 532- Housing Revenue Account Rent and Service Charge Increases for 2017/18, Councillor Amrit Mann declared that the HRA charges also included leaseholders and therefore related to a position he held as a company director.   

76.

Minutes of the meeting held on 13 December 2016 pdf icon PDF 160 KB

To confirm the minutes of the meeting held on 13 December 2016.

Decision:

The minutes of the meeting held on 13 December 2016 were confirmed as a true record.

 

There was one matter arising from the minutes:

 

 At page 3, Item 66, paragraph 4 – CEX 135- Quarterly Performance Report, Councillor John Chatt, Chair of Overview and Scrutiny Committee, who was in attendance at the meeting, noted that Victoria Lawson, Director of Customer Relations, Communications and Engagement, had suggested a meeting with him for more detailed discussion of the performance figures and improvement plans. No date had been set.

 

Resolved:  That Victoria Lawson would agree a date with Councillor Chatt right away.

Minutes:

The minutes of the meeting held on 13 December 2016 were confirmed as a true record.

 

There was one matter arising from the minutes:

 

 At page 3, Item 66, paragraph 4 – CEX 135- Quarterly Performance Report, Councillor John Chatt, Chair of Overview and Scrutiny Committee, who was in attendance at the meeting, noted that Victoria Lawson, Director of Customer Relations, Communications and Engagement, had suggested a meeting with him for more detailed discussion of the performance figures and improvement plans. No date had been set.

 

Resolved:  That Victoria Lawson would agree a date with Councillor Chatt right away.

77.

CHAS 532 - Housing Revenue Account Rent and Service Charge Increases for 2017/18 pdf icon PDF 410 KB

Report by Councillor Katherine Dunne, Cabinet Member for Housing

and Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement 

 

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

 

1.1.         That Council dwelling rents are decreased by 1%, in line with Government policy, as set out in section 3, with effect from Monday 3rd April 2017.

1.2     That HRA garage rents and HRA service charges are increased as set out in section 3, with effect from Monday 3rd April 2017.

1.3     That charges are set for the management and maintenance of district heating and communal heating systems, as set out in section 3 and Appendix 2, with effect from Monday 3rd April 2017.

1.4     The charges for Sheltered Housing set out in section 3 and Appendix 3 with effect from Monday 3rd April 2017.

1.5     That the leaseholder management charge changes from a two tier fee to a three tier fee, with this element of the service charge calculated in accordance with legislation. That the estimated charge for the three tiers is set at £266, £178 and £133.

1.7    That for new freeholders a proportionate charge is made for housing estate services, together with the appropriate management fee.

1.8      That authority is delegated to the Director of Housing to set charges for district heating and communal heating consumption with effect from Monday 3rd April 2017, in accordance with legislation, as set out in section 3. 

 

 

Minutes:

See the report by Councillor Katherine Dunne, Cabinet Member for Housing and Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 3.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations.

 

Councillor Ed Mayne drew attention to Recommendation 1.7 in respect of charges to freeholders. He pointed out that this created a situation where some freeholders would be required to pay, whilst others would not. He considered this position needed to be clarified with a holistic review, in order to be as fair as possible.

 

Councillor Dennison explained that the authority was barred by law from initiating a retrospective bid for payment for previous purchasers of freeholds, so it was not possible to go back to previous cases to require a charge. However, this was now being made good for the future. The Chair agreed a commitment to keep this matter under review and to explain to residents why there were differences in treatment. The Chair seconded the recommendations of the report.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and option contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

 

1.1.         That Council dwelling rents are decreased by 1%, in line with Government policy, as set out in section 3, with effect from Monday 3rd April 2017.

1.2     That HRA garage rents and HRA service charges are increased as set out in section 3, with effect from Monday 3rd April 2017.

1.3     That charges are set for the management and maintenance of district heating and communal heating systems, as set out in section 3 and Appendix 2, with effect from Monday 3rd April 2017.

1.4     The charges for Sheltered Housing set out in section 3 and Appendix 3 with effect from Monday 3rd April 2017.

1.5     That the leaseholder management charge changes from a two tier fee to a three tier fee, with this element of the service charge calculated in accordance with legislation. That the estimated charge for the three tiers is set at £266, £178 and £133.

1.7    That for new freeholders a proportionate charge is made for housing estate services, together with the appropriate management fee.

1.8      That authority is delegated to the Director of Housing to set charges for district heating and communal heating consumption with effect from Monday 3rd April 2017, in accordance with legislation, as set out in section 3. 

 

 

78.

CEX 142 - 2017/18 Council Tax Base and NNDR Base Report pdf icon PDF 206 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

2017/18 Council Tax Base

 

1.     Cabinet agreed the Council Tax Base for 2017/18 of 82,599.33 in accordance with the calculation in Appendix A of the report.

2.     Cabinet agreed the Council Tax out-turn collection rate for tax raised in 2017/18 at 98.00%.

 

2017/18 NNDR Base

 

 

3.     Cabinet noted the provisional estimated national non-domestic rates (NNDR) yield, which is more commonly known as business rates, for 2017/18 to be retained by the London Borough of Hounslow of £51,000,000.

4.     Cabinet delegated authority to the Director, Finance and Corporate Services to revise and authorise the national non-domestic rates return in light of guidance from the Department for Communities and Local Government (DCLG) once it has been issued.

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 4.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. In doing so, he commended the Director, Finance and Corporate Services and his team for improving the standard report each year. Councillor Dennison also expressed his shock that the Government had assumed a maximum 2% base rate increase and so had cut grants accordingly.

 

The Chair seconded the recommendations of the report.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and option contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

2017/18 Council Tax Base

 

1.     Cabinet agreed the Council Tax Base for 2017/18 of 82,599.33 in accordance with the calculation in Appendix A of the report.

2.     Cabinet agreed the Council Tax out-turn collection rate for tax raised in 2017/18 at 98.00%.

 

2017/18 NNDR Base

 

 

3.     Cabinet noted the provisional estimated national non-domestic rates (NNDR) yield, which is more commonly known as business rates, for 2017/18 to be retained by the London Borough of Hounslow of £51,000,000.

4.     Cabinet delegated authority to the Director, Finance and Corporate Services to revise and authorise the national non-domestic rates return in light of guidance from the Department for Communities and Local Government (DCLG) once it has been issued.

79.

CEX 116 - Annual Review of ICT Strategy pdf icon PDF 737 KB

Report by Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care.

Decision:

Members had received a separate copy of Appendix A of this report, printed in colour, to make it clearer to read.

 

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

 

1.     Cabinet acknowledged progress made in delivering the ICT Roadmaps that were approved by Cabinet in November 2015.

2.     Cabinet agreed a budget of £1.725M to deliver additional ICT projects as set out in this report to be funded from the Council’s reserves.

3.     Cabinet delegated authority to the Director of ICT to take all necessary steps to deliver the ICT Roadmaps including procuring goods and/or services, evaluating tender submissions and negotiating and awarding contracts.

 

Minutes:

See the report by Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care – Agenda Item 5.

 

Members had received a separate copy of Appendix A of this report, printed in colour, to make it clearer to read.

 

Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care, introduced the report and moved the recommendations.

 

Councillor Theo Dennison congratulated Councillor Mayne on an excellent job, stressing that it was essential to progress the ICT Strategy.

 

The Chair agreed that the authority needed an IT service fit for residents and staff. He noted that the new website would be launched at the end of January and believed that everyone would see an improvement. He thanked all those involved in this initiative. The Chair seconded the recommendations.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and option contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

 

1.     Cabinet acknowledged progress made in delivering the ICT Roadmaps that were approved by Cabinet in November 2015.

2.     Cabinet agreed a budget of £1.725M to deliver additional ICT projects as set out in this report to be funded from the Council’s reserves.

3.     Cabinet delegated authority to the Director of ICT to take all necessary steps to deliver the ICT Roadmaps including procuring goods and/or services, evaluating tender submissions and negotiating and awarding contracts.

 

80.

REG 500 - Update to Capital Programme for Waste and Recycling Service pdf icon PDF 262 KB

Report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet authorised additional capital funding of £2.5m to fund the work necessary to meet the Environment Agency’s new statutory requirement for Fire Prevention Plans at all recycling facilities.

 

2.     Cabinet noted that our application to the Environment Agency will be one of the first under this new statutory requirement and it may be that the Environment Agency will require more substantial works in order to issue the permit. If so, further funding will be requested at a later date.

 

3.     Cabinet delegated authority to the Executive Director, Regeneration, Economic Development and Environment to negotiate the final costs for the delivery of the additional fire prevention works as set out in recommendation 1 above and vary the contract with Wilmott Dixon to include these additional works.

 

Minutes:

See the report by Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment – Agenda Item 6.

 

Councillor Amrit Mann, Deputy Leader of the Council and Cabinet Member for Environment, introduced the report and moved the recommendations. These were seconded by Councillor Theo Dennison.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and option contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet authorised additional capital funding of £2.5m to fund the work necessary to meet the Environment Agency’s new statutory requirement for Fire Prevention Plans at all recycling facilities.

 

2.     Cabinet noted that our application to the Environment Agency will be one of the first under this new statutory requirement and it may be that the Environment Agency will require more substantial works in order to issue the permit. If so, further funding will be requested at a later date.

 

3.     Cabinet delegated authority to the Executive Director, Regeneration, Economic Development and Environment to negotiate the final costs for the delivery of the additional fire prevention works as set out in recommendation 1 above and vary the contract with Wilmott Dixon to include these additional works.

 

81.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

Minutes:

There was no urgent business.

82.

Date of next meeting: 7 February 2017

Decision:

The date of the next meeting was noted as 7 February 2017.

Minutes:

The date of the next meeting was noted as 7 February 2017.