Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

61.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Councillors Steve Curran, Kamaljit Kaur, Ed Mayne and Sue Sampson.

 

Councillor Amrit Mann, Deputy Leader of the Council, was in the Chair.

Minutes:

Apologies had been received from Councillors Steve Curran, Kamaljit Kaur, Ed Mayne and Sue Sampson.

 

Councillor Amrit Mann, Deputy Leader of the Council, was in the Chair.

62.

Minutes of the meeting held on 15 November 2016 pdf icon PDF 164 KB

To confirm the minutes of the meeting held on 15 November 2016.

Decision:

The minutes of the meeting held on 15 November 2016 were confirmed as a true record.

Minutes:

The minutes of the meeting held on 15 November 2016 were confirmed as a true record.

63.

CHAS 515 - Review and Update of the Council's Policy on Linked Infant and Junior Schools pdf icon PDF 784 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

 

Please note that Appendix 2 of the report – Consultation Responses – will be published electronically only.

 

A reference copy will be on deposit for members in the Members area.

 

Hard copies are available on request.

Additional documents:

Decision:

The report presented the revised and updated policy on linked Infant and Junior Schools.

 

Resolved:

 

That the Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet considered the responses received to the consultation exercise which was carried out from 3 October to 7 November 2016 with Hounslow schools on the proposed policy.

2.     Cabinet agreed the proposed Policy on linked Infant and Junior School amalgamations.

 

 

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 3.

 

Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, introduced the report which he believed set out a stronger policy and improved ways of working with schools in respect of proposals for amalgamations. The report presented the revised and updated policy on linked Infant and Junior Schools. Councillor Bruce moved the recommendations of the report.

 

Councillor Corinna Smart seconded the recommendations.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That the Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet considered the responses received to the consultation exercise which was carried out from 3 October to 7 November 2016 with Hounslow schools on the proposed policy.

2.     Cabinet agreed the proposed Policy on linked Infant and Junior School amalgamations.

 

 

64.

CHAS 508 - Review of Youth Services - Provision for Vulnerable Young People pdf icon PDF 445 KB

Report by Councillor Richard Foote, Cabinet Member for Communities.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed a consultation exercise lasting eight weeks which seeks the views of users, their parents and carers and partners on the proposed changes to the Youth Service, as set out in Paragraph 6 of the report.

2.     Cabinet noted that the outcome of the consultation will be reported to Cabinet in April 2017 for decision.

 

Minutes:

See the report by Councillor Richard Foote, Cabinet Member for Communities – Agenda Item 4.

 

Councillor Richard Foote, Cabinet Member for Communities, introduced the report. In doing so, he stressed that this report concerned consultation on service provision after budget reductions had been inaugurated. The report was not about the budget. Councillor Foote moved the recommendations of the report. These were seconded by Councillor Tom Bruce.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed a consultation exercise lasting eight weeks which seeks the views of users, their parents and carers and partners on the proposed changes to the Youth Service, as set out in Paragraph 6 of the report.

2.     Cabinet noted that the outcome of the consultation will be reported to Cabinet in April 2017 for decision.

 

65.

CEX 138 - Refresh of Corporate Risk Register pdf icon PDF 222 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Please note that Appendices 1-4 of the report will be published electronically only.

 

A reference copy will be on deposit for member in the Members area.

 

Hard copies are available on request.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the refreshed Corporate Risk Register (CRR) at Appendix 1 of the report.

2.     Cabinet noted the revised scoring methodology and the updated Risk Management Strategy at Appendices 3 and 4 of the report.

 

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 5.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report, drawing particular attention to the Appendices 1-4. He informed members that the Register would be considered by the Audit Committee that week and moved the recommendations of the report. These were seconded by Councillors Smart and Bruce.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted the refreshed Corporate Risk Register (CRR) at Appendix 1 of the report.

2.     Cabinet noted the revised scoring methodology and the updated Risk Management Strategy at Appendices 3 and 4 of the report.

 

66.

CEX 135 - Quarterly Performance Report (Quarter 2) 2016-2017 pdf icon PDF 864 KB

Report by Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care.

Additional documents:

Decision:

An amended version of the report had been substituted prior to the meeting as the original version did not show the latest data.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted and discussed the report on Quarter 2 2016/17 performance data.

2.     Cabinet noted the London-wide LAPS performance data for Quarter 1 2016/17 (retrospective).

 

Minutes:

See the amended version of the report, published on 13 December 2016, by Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care – Agenda Item 6.

 

An amended version of the report had been substituted prior to the meeting as the original version did not show the latest data, but that of the previous year. In Councillor Mayne’s absence, Councillor Mann introduced the report.

 

Councillor John Chatt, Chair of Overview and Scrutiny Committee, was in attendance and raised some questions about the report. He felt that it had been helpful to be able to compare the earlier version, which consisted of the previous year’s data, with the current data. However, this raised concerns as performance did not seem to be improving and the percentage of indicators showing ‘red’ (out of target) or ‘amber’ (nearing target) remained high. He was aware of the Action Plans in the appendices to the report but there seemed to be a worsening situation rather than improvement and some parts of the report were confusing.

 

The Chair invited Victoria Lawson, Director of Customer Relations, Communications and Engagement, to address the points raised. Ms Lawson apologised for the issuing of the wrong paper. She explained that differences between the 2015/16 and 2016/17 data reflected the fact that some targets had been stretched.

 

It was noted that true comparisons required whole year figures to compare, but Councillor Chatt commented that full year figures including projected and split figures could be confusing and difficult to interpret. Ms Lawson suggested that it might be helpful to discuss the details, including the improvement plans, further with Councillor Chatt outside the meeting and he welcomed this offer. Ms Lawson further explained that she and Councillor Ed Mayne had attended a Scrutiny meeting to discuss ways to streamline the Cabinet report to make it clearer.

 

Councillor Theo Dennison was also aware that Councillor Mayne was seeking to improve presentation. He encouraged Scrutiny to spend time looking in depth at each performance indicator rather than the summary as it was helpful to have Scrutiny as a full partner in this exercise. He pointed out that the administration was ambitious in stretching targets. This made it more difficult to achieve ‘green’ which would be possible if lower standards were set.

 

Councillor Tom Bruce agreed with Councillor Chatt that the level of trajectory concerning improvement could be misleading but pointed out that although Councillor Mayne owned the presentation of the report, the details of the indicators were owned by the relevant Cabinet members. Hence, it would be helpful for Scrutiny Panel Chairs to work collaboratively with individual Cabinet members on the detail of key areas either informally or via Scrutiny meetings.

 

Councillor Chatt understood the difficulties in making improvement, particularly in the current financial climate, but stressed that it was essential to do so. He noted that criticisms identified in surgeries and in residents’ surveys equated with some of the targets which were not met. 

 

Councillor Richard Foote wished to draw attention to  ...  view the full minutes text for item 66.

67.

REG 443 - Community Infrastructure Levy (CIL) and S106 Governance pdf icon PDF 371 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

 

Please note that Appendices 1-3 will be published electronically only.

 

A reference copy will be on deposit for members in the Members area.

 

Hard copies are available on request.

Additional documents:

Decision:

Resolved:

 

A)    That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet approved the adoption of Hounslow Community Infrastructure Levy (CIL) and s106 governance framework (Appendix 1 of the report). This will inform the delivery of strategic infrastructure and site specific infrastructure and the distribution of a ‘local’ neighbourhood proportion of CIL income to communities to fund localised improvement within the borough.

2.     Cabinet approved officers’ authority to carry out CIL Enforcement policy and procedure in line with CIL Regulations 2010 as amended (Appendix 2 of the report) and S106 Enforcement and debt recovery procedure (Appendix 3 of the report) elements of which are in force at present.

 

B)    Cabinet also suggested a further newsletter to all members to clarify their role in the CIL process would be helpful

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 7.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He explained that there had been many enquiries from members about the workings of the Community Infrastructure Levy (CIL) which he believed the report would clarify. He emphasised that his approval of spend of s106 and CIL was based on members’ priorities.

 

Councillor Tom Bruce seconded the recommendations of the report. In doing so he commented that all members should be investing in the process and suggested a follow up to the previous newsletter to members to encourage their involvement.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

A)    That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet approved the adoption of Hounslow Community Infrastructure Levy (CIL) and s106 governance framework (Appendix 1 of the report). This will inform the delivery of strategic infrastructure and site specific infrastructure and the distribution of a ‘local’ neighbourhood proportion of CIL income to communities to fund localised improvement within the borough.

2.     Cabinet approved officers’ authority to carry out CIL Enforcement policy and procedure in line with CIL Regulations 2010 as amended (Appendix 2 of the report) and S106 Enforcement and debt recovery procedure (Appendix 3 of the report) elements of which are in force at present.

 

B)    Cabinet also suggested a further newsletter to all members to clarify their role in the CIL process would be helpful

68.

CEX 140 - Monthly Financial Monitoring Report pdf icon PDF 462 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed that relevant Cabinet Members work with officers in undertaking mitigating actions to bring the General Fund position closer to balance, in particular to support the actions set out in Paragraphs 4.1.3 to 4.1.5 of the report.

As part of these actions, Cabinet Members formally approved funding for:

 

·       Allocation of £0.04m for data governance.

·       Further New Home Bonus allocation to reduce overspend in the short term (£1.0m) one off.

·       Approved allocation of overspend contingency £1.6m.

·       Drawdown of remaining asylum reserve (£0.2m) – one off.

·       Utilising reserve monies to support delivery of the Corporate Property Strategy as agreed as part of the budget report 2016/17 (£0.2m).

·       Approved funding to deliver Local Plan and other key functions (£0.45m) – one off.

·       Utilising £1m of corporate reserves in 2016/17 to increase the 2016/17 base budget for Adult Social Care. Future budget adjustments will require approval via the Budget or Medium Term Financial Strategy (MTFS) approval process.

 

2.     Cabinet noted the following:

 

 

a)    Revenue Outturn Position;

·       A net overspend of £8.4m is currently projected on General Fund budgets. This will be reduced to £1.4m if all mitigation actions detailed in Table 2 (Paragraph 4.1.7 of the report) are delivered.

·       Projected funding shortfall for Dedicated Schools Grant (DSG) is £1.9m (Paragraph 4.2 of the report) which will need to be covered by the DSG reserve.

·       Projected overspend of £0.5m on the Housing Revenue Account (Paragraph 4.3 of the report).

·       4.54% of 2016/17 approved revenue savings are currently delayed and 19.89% are currently at risk of not being achieved in the current financial year (Paragraph 4.5 of the report).

 

b)    Projected Capital Programme Spend for 2016/17 is £192.2m in 2016/17 (as detailed in Appendix C of the report).

c)     Summary of bad debts totalling £0.8m awaiting approval to be written off (Paragraph 6.1 of the report).

d)    An update on the Council’s performance against the key corporate financial indicators (Paragraph 7.1 of the report).

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 8.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations. He drew particular attention to the increase in the base budget for Adult Social Care and action in other key areas to offset structural overspending where demand outstripped supply.

 

The recommendations were seconded by Councillor Tom Bruce.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed that relevant Cabinet Members work with officers in undertaking mitigating actions to bring the General Fund position closer to balance, in particular to support the actions set out in Paragraphs 4.1.3 to 4.1.5 of the report.

As part of these actions, Cabinet Members formally approved funding for:

 

·       Allocation of £0.04m for data governance.

·       Further New Home Bonus allocation to reduce overspend in the short term (£1.0m) one off.

·       Approved allocation of overspend contingency £1.6m.

·       Drawdown of remaining asylum reserve (£0.2m) – one off.

·       Utilising reserve monies to support delivery of the Corporate Property Strategy as agreed as part of the budget report 2016/17 (£0.2m).

·       Approved funding to deliver Local Plan and other key functions (£0.45m) – one off.

·       Utilising £1m of corporate reserves in 2016/17 to increase the 2016/17 base budget for Adult Social Care. Future budget adjustments will require approval via the Budget or Medium Term Financial Strategy (MTFS) approval process.

 

2.     Cabinet noted the following:

 

 

a)    Revenue Outturn Position;

·       A net overspend of £8.4m is currently projected on General Fund budgets. This will be reduced to £1.4m if all mitigation actions detailed in Table 2 (Paragraph 4.1.7 of the report) are delivered.

·       Projected funding shortfall for Dedicated Schools Grant (DSG) is £1.9m (Paragraph 4.2 of the report) which will need to be covered by the DSG reserve.

·       Projected overspend of £0.5m on the Housing Revenue Account (Paragraph 4.3 of the report).

·       4.54% of 2016/17 approved revenue savings are currently delayed and 19.89% are currently at risk of not being achieved in the current financial year (Paragraph 4.5 of the report).

 

b)    Projected Capital Programme Spend for 2016/17 is £192.2m in 2016/17 (as detailed in Appendix C of the report).

c)     Summary of bad debts totalling £0.8m awaiting approval to be written off (Paragraph 6.1 of the report).

d)    An update on the Council’s performance against the key corporate financial indicators (Paragraph 7.1 of the report).

69.

LAM 001 (previously REG 446) - Property 360 - JV Contractual Arrangements pdf icon PDF 292 KB

Report by Councillor Katherine Dunne, Cabinet Member for Housing. 

 

Please note that the Appendix to this covering report is exempt from publication and is included in the confidential part of the agenda, following the exclusion of press and public.

Decision:

Resolved:

 

That Cabinet on behalf of the Council as shareholder agreed the recommendations of the report from Lampton 360 Ltd which was included in the confidential part of the agenda as a confidential Appendix, exempt from publication. The recommendations relate to the procurement exercise conducted to identify a Joint Venture partner for Lampton 360 Ltd, and/or its subsidiary company Lampton Development 360 LPP.

Minutes:

See the report by Councillor Katherine Dunne, Cabinet Member for Housing – Agenda Item 9. Reference also the confidential Appendix, exempt from publication, at Item 12 of the agenda.

 

Councillor Katherine Dunne, Cabinet Member for Housing, introduced the report and moved the recommendations. Members took into account the confidential appendix in their considerations. Councillor Theo Dennison seconded the recommendations. In doing so he commended the work of Councillor Dunne and Brendon Walsh, Executive Director, Regeneration, Economic Development and Environment.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet on behalf of the Council as shareholder agreed the recommendations of the report from Lampton 360 Ltd which was included in the confidential part of the agenda as a confidential Appendix, exempt from publication. The recommendations relate to the procurement exercise conducted to identify a Joint Venture partner for Lampton 360 Ltd, and/or its subsidiary company Lampton Development 360 LPP.

70.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

Minutes:

There was no urgent business.

71.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

Minutes:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

72.

Confidential appendix to Item 9 - LAM 001 (previously REG 446) - Property 360 - JV Contractual Arrangements

Report by Brendon Walsh, Executive Director of Regeneration, Economic Development and Environment.

 

Please note that this is a confidential appendix to an item in the public part of the agenda.

 

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the confidential appendix to Item 9 as part of the consideration of the covering report at Item 9.

Minutes:

Resolved:

 

That Cabinet agreed the recommendations of the confidential appendix to Item 9 as part of the consideration of the covering report at Item 9.

73.

Any other items which the Chair considers urgent and are exempt from publication

Decision:

There were no items which the Chair considered urgent and exempt from publication.

Minutes:

There were no items which the Chair considered urgent and exempt from publication.

74.

Date of next meeting: 17 January 2017

Decision:

The date of the next meeting was noted as 17 January 2017.

Minutes:

The date of the next meeting was noted as 17 January 2017.