Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

49.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Councillor Amrit Mann, Councillor Richard Foote and Councillor Sue Sampson.

Minutes:

Apologies had been received from Councillor Amrit Mann, Councillor Richard Foote and Councillor Sue Sampson.

 

There were no declarations of interest and no other communications from members.

50.

Minutes of the meeting held on 11 October 2016 pdf icon PDF 230 KB

To confirm the minutes of the meeting held on 11 October 2016.

Decision:

The minutes of the meeting held on 11 October 2016 were confirmed as a true record.

Minutes:

The minutes of the meeting held on 11 October 2016 were confirmed as a true record.

51.

CHAS 520 - Response to Task and Finish Group Review on Voluntary Community and Social Enterprise Sector ( VCSE) Savings pdf icon PDF 327 KB

Report by Councillor Richard Foote, Cabinet Member for Communities.

 

Please note that the Scrutiny Report considered by Cabinet in July 2016 is attached as appendices.

Additional documents:

Decision:

Resolved:

 

That Cabinet noted the responses set out in paragraph 3 of the report to the findings and recommendations of the Task and Finish Group Review of Voluntary Community and Social Enterprise Sector (VCSE) Savings which was considered by Cabinet at its July 2016 meeting. The Leader agreed that a further more detailed response would be brought back to the Cabinet in Feb/March 2017.

Minutes:

See the report by Councillor Richard Foote, Cabinet Member for Communities – Agenda Item 3.

 

Councillor John Chatt, Chair of Overview and Scrutiny, and Councillor Mel Collins, Vice Chair of Overview and Scrutiny, attended for this item.

 

Councillor Foote had given apologies as he was unwell. The Leader of the Council moved the report, which was seconded by Councillor Theo Dennison.

 

Councillor John Chatt explained to Cabinet that he had written to Councillor Foote on 10 November 2016, expressing concern that Scrutiny was unable to ascertain the position of Cabinet in respect of the recommendations of the Scrutiny Review from the current report. He sought greater clarity as to whether Cabinet agreed or disagreed with the recommendations and also, where recommendations were agreed, an outline of the action proposed to implement these. There were suggestions in the Budget papers that recommendations would be taken forward but the report did not indicate precisely what Cabinet would or would not do.

 

Councillor Collins wished to emphasise the detailed work that the Task and Finish Group had undertaken, with findings based on a wide range of interviews amongst the voluntary and statutory sector. He stressed the potential risks of pressure on acute services longer term if current services were removed. It was important for there to be a dialogue between the voluntary and statutory sectors to eliminate duplication and overlap and maintain a smaller but more vibrant voluntary sector to assist acute services.

 

Councillor Dennison responded on behalf of Cabinet, welcoming the July Scrutiny report and its recommendations. He explained that the current report was not explicit because the work in respect of budget proposals and available resources was ongoing. Cabinet accepted the recommendations but there were a couple of areas for review. Cabinet noted the concern about the potential loss of external funding should match funding be cut, but also wished to ensure that any external funding met local requirements. Scrutiny recommended the use of consolidation and consortia but Cabinet also advised that sometimes consortia were not the best approach when a smaller organisation might provide a specialist service. So Cabinet considered there needed to be a balance.

 

Councillor Chatt and Councillor Collins responded to the points raised. They advised Cabinet that the suggestion for the use of consortia had come from the interviews with the voluntary sector and would not preclude including small organisations within those arrangements. Similarly, suggestions about consolidation in the use of buildings had come from the interviews. The Children and Young People Scrutiny Panel was already looking at how best to use community buildings for young people. In respect of allocation of money from the Community Infrastructure Levy (CIL), Scrutiny proposed encouraging developers to contribute to the voluntary sector. However, the Chair and Vice Chair of Overview and Scrutiny were concerned about the time taken to respond. It was expected that Cabinet would respond to Scrutiny in 6 weeks but the response had taken 17 weeks. Also there had been no acknowledgement of the letter expressing  ...  view the full minutes text for item 51.

52.

CHAS 521 - Future Provision for Special Educational Need School Places pdf icon PDF 321 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

Additional documents:

Decision:

Resolved:

 

A)    That Cabinet noted that the report outlined the projected demand for additional Special Educational Needs (SEN) places and Cabinet agreed to increase places through proposals to the Regional Schools Commissioner (RSC) for 2 new Secondary Free Schools to meet the growing demand for SEN places across Hounslow.

B)    That Cabinet agreed the further recommendations of the report as follows:

 

1.     Cabinet noted the additional SEN places required from 2016 (as set out in Paragraphs 5.4 and 5.5 of the report and Appendix 1 of the report);

2.     Cabinet noted that new guidance has been produced which sets out for local authorities and new school proposers how the process will work for local authorities to identify and advertise any new special free school they would like to commission.

3.     Cabinet noted that expression of interest forms have been submitted to the Regional Schools Commissioner for two new secondary special Free Schools.

4.     Cabinet agreed to influence the delivery of these new schools through sites identified in the Local Plan in Commerce Road and Hanworth Road.

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 4.

 

Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, introduced the report and the recommendations.

 

In response to members’ comments, Councillor Bruce acknowledged that it might have been preferable for the authority to respond sooner to the SEN pressures. However, he pointed out that previously the authority had been heavily constrained by Government policy. There had now been a change in the approach of the Regional Schools Commissioner, recognising Councils were in the best position to identify need, so the authority was better placed to move forward. Councillor Bruce acknowledged the extreme complexity of the statistics, explaining the research behind these. It was clear that demand was increasing. He clarified the present position for each of the two proposed sites, noted the possible option of identifying a further site and of considering overprovision which might be taken up by other local authorities. However, it was important to ensure that provision met the local needs which were primarily for expansion in services for children with ASD and behavioural difficulties. 

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

A)    That Cabinet noted that the report outlined the projected demand for additional Special Educational Needs (SEN) places and Cabinet agreed to increase places through proposals to the Regional Schools Commissioner (RSC) for 2 new Secondary Free Schools to meet the growing demand for SEN places across Hounslow.

B)    That Cabinet agreed the further recommendations of the report as follows:

 

1.     Cabinet noted the additional SEN places required from 2016 (as set out in Paragraphs 5.4 and 5.5 of the report and Appendix 1 of the report);

2.     Cabinet noted that new guidance has been produced which sets out for local authorities and new school proposers how the process will work for local authorities to identify and advertise any new special free school they would like to commission.

3.     Cabinet noted that expression of interest forms have been submitted to the Regional Schools Commissioner for two new secondary special Free Schools.

4.     Cabinet agreed to influence the delivery of these new schools through sites identified in the Local Plan in Commerce Road and Hanworth Road.

53.

CHAS 522 - Council Policy on Government Intention for Conversion of All Schools to Academy Status pdf icon PDF 472 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed the recommended local position statement detailed in section 3 of the report. This would be subject to review should legislation brought forward by the government be substantively different to that anticipated in this report.

2.     Cabinet agreed to delegate to the Cabinet Member for Education and Cildhildhildren’s Services, a decision to agree for officers to develop detailed proposals within schools, the Education Improvement Partnership (EIP) and Hounslow Learning Partnership (HLP) for a new partnership model for education. This will become appropriate should feedback from schools confirm that this is their preferred way forward. Proposals would be brought back to Cabinet in Spring 2017.

3.     Cabinet agreed to delegate to the Cabinet Member for Education and Children’s Services, authority to review the Terms of Reference for the Academy and Free School Reference Group in order that it can be a potent influence on multi-academy trusts developing in Hounslow.

 

 

 

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 5.

 

Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, introduced the report which responded to requests by Heads and Governors to know the Council’s position with regard to the changing landscape in respect of Academy schools and in particular with Multi Academy Trusts. He moved the recommendations of the report.

 

Councillor Ed Mayne congratulated Councillor Bruce and officers on the report and seconded the recommendations. Whilst expressing reservations about the Academisation programme, he recognised the decisions of Governing Bodies and considered that the report established a position of middle ground in the best interests of young people in the borough.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed the recommended local position statement detailed in section 3 of the report. This would be subject to review should legislation brought forward by the government be substantively different to that anticipated in this report.

2.     Cabinet agreed to delegate to the Cabinet Member for Education and Children’s Services, a decision to agree for officers to develop detailed proposals within schools, the Education Improvement Partnership (EIP) and Hounslow Learning Partnership (HLP) for a new partnership model for education. This will become appropriate should feedback from schools confirm that this is their preferred way forward. Proposals would be brought back to Cabinet in Spring 2017.

3.     Cabinet agreed to delegate to the Cabinet Member for Education and Children’s Services, authority to review the Terms of Reference for the Academy and Free School Reference Group in order that it can be a potent influence on multi-academy trusts developing in Hounslow.

 

 

 

54.

REG 430 - The Bridge Pupil Referral Unit pdf icon PDF 259 KB

Report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services.

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed to allocate and approve the £708k additional funding required to enable the expansion of The Bridge Pupil Referral Unit to progress, for completion by December 2017 as part of the Schools Expansion Programme, as follows –

·       £456k through the allocation of monies paid by Heathrow Airport Limited for additional acoustic measures for completed school.

·       £252k through the release of unallocated S106 funds as detailed in section 5 of the report.

 

2.     Cabinet authorised the Executive Director, Regeneration, Economic Development and Environment (‘Director’) and Director of Finance and Corporate Services, or such officers as may be authorised to act on his behalf, to take all necessary actions to progress the procurement and letting of the contracts in consultation with the Cabinet Member for Education and Children’s Services; to accept and award the construction phase works and other associated costs, professional fees and surveys, subject to the project remaining within budget forecast costs.  

Minutes:

See the report by Councillor Tom Bruce, Cabinet Member for Education and Children’s Services – Agenda Item 6.

 

Councillor Tom Bruce, Cabinet Member for Education and Children’s Services, introduced the report and moved the recommendations.

 

In response to comments, Councillor Bruce acknowledged and accepted the concerns raised about the length of time taken to complete the project and the additional costs incurred. However, he stressed that officers had worked hard on this scheme and drew attention to the complexity of the build which involved moving sites.

 

Councillor Kamaljit Kaur seconded the recommendations.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet agreed to allocate and approve the £708k additional funding required to enable the expansion of The Bridge Pupil Referral Unit to progress, for completion by December 2017 as part of the Schools Expansion Programme, as follows –

·       £456k through the allocation of monies paid by Heathrow Airport Limited for additional acoustic measures for completed school.

·       £252k through the release of unallocated S106 funds as detailed in section 5 of the report.

 

2.     Cabinet authorised the Executive Director, Regeneration, Economic Development and Environment (‘Director’) and Director of Finance and Corporate Services, or such officers as may be authorised to act on his behalf, to take all necessary actions to progress the procurement and letting of the contracts in consultation with the Cabinet Member for Education and Children’s Services; to accept and award the construction phase works and other associated costs, professional fees and surveys, subject to the project remaining within budget forecast costs. 

55.

REG 418 - Gunnersbury Regeneration Project - Updates and Approvals pdf icon PDF 382 KB

Report by Councillor Corinna Smart, Cabinet Member for Public Health and Leisure.

Additional documents:

Decision:

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted and approved alternate funding of £560,757 from revenue in order to make up the shortfall of previously approved capital funding for the Heritage Lottery Phase of the Gunnersbury Project.

2.     Cabinet noted and approved a revenue contribution to capital of £500,000 to match the Gunnersbury element of a borough –wide ParkLife funding offer (Sports Phase).

3.     Cabinet authorised allocation of £96,984 of s106 Brentford schemes to the Gunnersbury Regeneration Project to meet the October 2014 Cabinet report contribution target.

4.     Cabinet gave approval for the procurement of an operator for the leisure facilities in the Sports Hub on a 10 year agreement, with an additional 5 year extension option. It is likely that this agreement will bring in additional capital funding required to complete the Sports Hub Phase of this project.

Minutes:

See the report by Councillor Corinna Smart, Cabinet Member for Public Health and Leisure – Agenda Item 7.

 

Councillor Corinna Smart, Cabinet Member for Public Health and Leisure, introduced the report and moved the recommendations. She explained that a similar report had already been agreed by the London Borough of Ealing Cabinet.

 

The Chair advised that there were concerns about funding shortfall for the project which he and officers would be meeting with the Leader of Ealing Council to discuss.

 

Whilst happy to accept the report, Councillor Theo Dennison noted that the full financial implications of the proposals were unclear. In particular the ongoing revenue implications were not addressed. Cabinet members also noted that one off funding should be drawn from reserves rather than offset against underspend as suggested in the report.

 

The recommendations had been moved and were seconded by Councillor Ed Mayne. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet noted and approved alternate funding of £560,757 from revenue in order to make up the shortfall of previously approved capital funding for the Heritage Lottery Phase of the Gunnersbury Project.

2.     Cabinet noted and approved a revenue contribution to capital of £500,000 to match the Gunnersbury element of a borough –wide ParkLife funding offer (Sports Phase).

3.     Cabinet authorised allocation of £96,984 of s106 Brentford schemes to the Gunnersbury Regeneration Project to meet the October 2014 Cabinet report contribution target.

4.     Cabinet gave approval for the procurement of an operator for the leisure facilities in the Sports Hub on a 10 year agreement, with an additional 5 year extension option. It is likely that this agreement will bring in additional capital funding required to complete the Sports Hub Phase of this project.

56.

REG 442 - Hogarth's House Mulberry Project - Updates and Approvals pdf icon PDF 264 KB

Report by Councillor Corinna Smart, Cabinet Member for Public Health and Leisure.

 

Please note that Appendix B to the report – The Mulberry Project Business Plan – will be published electronically only.

 

A reference copy will be on deposit for members in the Members area.

 

Hard copies are available on request.

Additional documents:

Decision:

Resolved:

 

A)    That Cabinet noted the September 2016 submission of a Round 2 Heritage Lottery Fund bid for the building of a learning centre and associated improvements to the garden at Hogarth’s House – a decision is expected at the end of November 2016.

B)    That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet approved the underwriting of the fund-raising strategy for the Hogarth’s House Mulberry Project capital works 2016-19 in the sum of £360,000, in support of a grant application for £1.35 million Heritage Grant from the Heritage Lottery Fund (HLF), as HLF needs this commitment in order to decide on the Grant.

2.     Cabinet agreed the implementation of future governance arrangements for Hogarth’s House – reported in REG 296 September 2015- for the period following November 2018 (the date of the end of the Carillion contract) on behalf of the Council, by authorising the Executive Director for Regeneration, Economic Development and Environment (the ‘Director’), in consultation with the Cabinet Member for Public Health and Leisure, to complete the Articles of Association and all necessary documentation for transfer of management to a repurposed Hogarth’s House Trust.

3.     Cabinet agreed to set core support grant for Hogarth’s House Trust from 2018-19, based on the cost of Carillion’s management of the facility and a 25% cost reduction from December 2018.

Minutes:

See the report by Councillor Corinna Smart, Cabinet Member for Public Health and Leisure – Agenda Item 8.

 

Councillor Corinna Smart, Cabinet Member for Public Health and Leisure, introduced the report and moved the recommendations. These were seconded by Councillor Ed Mayne, who supported the proposed Trust model.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein. In particular, Cabinet sought to clarify the exact position with the proposal for underwriting a portion of the project, should funding not be forthcoming from other sources. In conclusion the recommendations were agreed unanimously.

 

Resolved:

 

A)    That Cabinet noted the September 2016 submission of a Round 2 Heritage Lottery Fund bid for the building of a learning centre and associated improvements to the garden at Hogarth’s House – a decision is expected at the end of November 2016.

B)    That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet approved the underwriting of the fund-raising strategy for the Hogarth’s House Mulberry Project capital works 2016-19 in the sum of £360,000, in support of a grant application for £1.35 million Heritage Grant from the Heritage Lottery Fund (HLF), as HLF needs this commitment in order to decide on the Grant.

2.     Cabinet agreed the implementation of future governance arrangements for Hogarth’s House – reported in REG 296 September 2015- for the period following November 2018 (the date of the end of the Carillion contract) on behalf of the Council, by authorising the Executive Director for Regeneration, Economic Development and Environment (the ‘Director’), in consultation with the Cabinet Member for Public Health and Leisure, to complete the Articles of Association and all necessary documentation for transfer of management to a repurposed Hogarth’s House Trust.

3.     Cabinet agreed to set core support grant for Hogarth’s House Trust from 2018-19, based on the cost of Carillion’s management of the facility and a 25% cost reduction from December 2018.

57.

CEX 136 - Monthly Financial Monitoring Report pdf icon PDF 394 KB

Report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement.

Decision:

Members considered an addendum report with a revised version of the published report as appendix A of the published report was not complete.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet members noted the following:

 

 

a)    Revenue Outturn Position;

·       A net overspend of £10.4m is currently projected on General Fund budgets. Successful delivery of mitigation activity will reduce this to an overspend of £9.3m. Potential reserve drawdowns for specific purposes would reduce this further to an overspend of £7.5m.

·       Projected funding shortfall for Dedicated Schools Grant (DSG) is £2.2m (paragraph 4.2 of the report) which will need to be covered by the DSG reserve;

·       Projected overspend of £0.9m on the Housing Revenue Account (paragraph 4.3 of the report);

·       4.56% of 2016/17 approved revenue savings are currently delayed and 19.15% are currently at risk of not being achieved in the current financial year (paragraph 4.5 of the report).

 

b)    Summary of bad debts totalling £1.2m awaiting approval to be written off (paragraph 5.1 of the report).

c)     An update on the Council’s performance against the key corporate financial indicators (paragraph 7.1 of the report).

d)    The Council’s Efficiency Plan for the period 2016/17 to 2019/20 (paragraph 6.1 of the report);

e)    A review of overspending general fund and DSG areas to be presented to the next Cabinet (paragraph 4.4 of the report).

 

2.     Cabinet members approved the following:

 

2.1  An allocation of £140,000 of reserves from the Feasibility Fund available for drawdown on request to support feasibility work to rationalise depot sites.

2.2  An allocation of £20,000 of reserves from the Feasibility Fund to complete Energy Performance Certificate (EPC) surveys and investigate and carry out work required to meet new legislative requirements.

Minutes:

See the report by Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement – Agenda Item 9 and the Addendum report.

 

Members considered an addendum report, tabled at the meeting, with a revised version of the published report as appendix A of the published report was not complete. There were no changes to the recommendations.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, introduced the report and moved the recommendations with the full addendum.

 

The recommendations had been moved and were seconded by the Chair. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet agreed the recommendations of the report as follows:

 

1.     Cabinet members noted the following:

 

 

a)    Revenue Outturn Position;

·       A net overspend of £10.4m is currently projected on General Fund budgets. Successful delivery of mitigation activity will reduce this to an overspend of £9.3m. Potential reserve drawdowns for specific purposes would reduce this further to an overspend of £7.5m.

·       Projected funding shortfall for Dedicated Schools Grant (DSG) is £2.2m (paragraph 4.2 of the report) which will need to be covered by the DSG reserve;

·       Projected overspend of £0.9m on the Housing Revenue Account (paragraph 4.3 of the report);

·       4.56% of 2016/17 approved revenue savings are currently delayed and 19.15% are currently at risk of not being achieved in the current financial year (paragraph 4.5 of the report).

 

b)    Summary of bad debts totalling £1.2m awaiting approval to be written off (paragraph 5.1 of the report).

c)     An update on the Council’s performance against the key corporate financial indicators (paragraph 7.1 of the report).

d)    The Council’s Efficiency Plan for the period 2016/17 to 2019/20 (paragraph 6.1 of the report);

e)    A review of overspending general fund and DSG areas to be presented to the next Cabinet (paragraph 4.4 of the report).

 

2.     Cabinet members approved the following:

 

2.1  An allocation of £140,000 of reserves from the Feasibility Fund available for drawdown on request to support feasibility work to rationalise depot sites.

2.2  An allocation of £20,000 of reserves from the Feasibility Fund to complete Energy Performance Certificate (EPC) surveys and investigate and carry out work required to meet new legislative requirements.

58.

Addendum report pdf icon PDF 410 KB

Minutes:

An addendum report providing a revised version of CEX 136 – the Monthly Financial Monitoring Report – as there were omissions from the appendices in the original published version.

 

 

59.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Minutes:

There was no urgent business.

60.

Date of next meeting: 13 December 2016

Decision:

The date of the next meeting was noted as 13 December 2016.

Minutes:

The date of the next meeting was noted as 13 December 2016.