Hounslow Council


Agenda and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles Tel: 020 8583 2066 Email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

19.

Apologies for absence, declarations of interest or any other communications from Members

Minutes:

Councillor Ed Mayne declared in respect of Item 5B that he was an employee of Southwest Trains. This was not classed as a pecuniary interest and Cllr Mayne was permitted to take part in any discussion and to vote on that matter.

 

20.

Minutes of the meeting held on 19 July 2016 pdf icon PDF 191 KB

To confirm the minutes of the meeting held on 19 July 2016

Minutes:

The minutes of the meeting held on 19 July 2016 were confirmed to be an accurate record.

21.

CHAS512 Youth Justice Plan for Hounslow 2016/17 pdf icon PDF 148 KB

Additional documents:

Minutes:

Please see the report by Cllr Tom Bruce, Cabinet Member for Education & Children’s Services (agenda item 3).

 

Cllr Bruce presented the report which sought Member approval of the report and Youth Justice Plan and also approval of the report’s submission to the Youth Justice Board and Borough Council. Cllr Bruce moved the recommendations of the report, which was seconded by Cllr Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That the Cabinet agreed the contents of this report and the annual Youth Justice Plan and approved its submission to the Youth Justice Board and Borough Council.

 

22.

CHAS506 Hounslow Compact pdf icon PDF 148 KB

Additional documents:

Minutes:

Please see the report by John Wyman-White, Community Investment Officer (agenda item 4).

 

Cllr Richard Foote, Cabinet Member for Communities, presented the report which sought that the Cabinet noted the report and gave Member approval of the Hounslow Compact and its adoption. Cllr Foote moved the recommendations of the report, which was seconded by Cllr Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet:

 

1.    Noted and approved the new Hounslow Compact (Appendix A)which had been developed collaboratively and which underpinned and supported the collaborative partnership work across the council with key VCSE partners and public bodies in Hounslow; and

 

2.    Supported the adoption of the Hounslow Compact as the authoritative   partnership agreement between public bodies in Hounslow and the voluntary, charitable, community and social enterprise sectors in Hounslow – known as the VCSE sector.

23.

REG 429 Recycle 360 Business Plan pdf icon PDF 283 KB

Additional documents:

Minutes:

Please see the report by Andrew Baker, Interim Head of Commissioning – Waste and Recycling, Highways PFI and Parking Services (agenda item 5).

 

Cllr Amrit Mann, Cabinet Member Environment, presented the report which asked that the Cabinet noted that Lampton 360 had addressed RSM’s concerns; that L360 had established R360 as a subsidiary; and to note Cabinet’s own previous decision to award the collection of recycling and waste service to Recycle 360 once it had been established. Cllr Mann moved the recommendations of the report, which was seconded by Cllr Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet noted:

·         that Lampton 360 had addressed RSM’s concerns;

·         that L360 had now established R360 as a subsidiary; and

·         Cabinet’s previous decision to award the collection of Recycling and Waste service to Recycle 360 – once it had been established.

24.

Brentford -Southall Crossrail Shuttle: Progression to GRIP 3/4 Technical Feasibility pdf icon PDF 161 KB

Minutes:

Please see the report byMark Frost, Head of Traffic & Transport

(agenda item 5a).

 

Cllr Amrit Mann, Cabinet Member Environment, presented the report. He advised that s106 funding had been identified to progress the study to GRIP 3a level, estimated at c£750,000 and that this had been approved in a separate report that had been considered by the Lead Member for Finance on 19 September 2016 (REG 425).  Further funding would still need to be identified before any works could progress beyond that level and the report authorised the Executive Director of REDe to work with all parties and partners to identify potential sources for this funding.

Cllr Mann moved the recommendations of the report, which was seconded by Cllr Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet:

 

(a)       Approved in principle the progression to GRIP 3/4 level technical feasibility for the Brentford – Southall Crossrail Shuttle;

(b)       Noted the availability of s106 funding for public transport improvements to cover the first stage of the feasibility study to GRIP 3a, being considered separately by the lead member of finance on 19 September 2016 (REG 425 applies);  

(c)       Authorised the Executive Director of REDe to work with all relevant parties and partners to identify the funding required to complete the study to GRIP 4 level; and

(d)       Authorised the Executive Director of REDe, in conjunction with the Procurement team, to progress negotiations on the signing of a Delivery Services Agreement with Network Rail in order to progress the study.

25.

REG 426 Feltham Major Scheme - Lifecycle Costs pdf icon PDF 489 KB

Minutes:

Please see the report byMark Frost, Head of Traffic & Transport

(agenda item 5b).

 

Cllr Amrit Mann, Cabinet Member Environment, presented the report. He advised that the reconfiguration of Feltham Station cost £15 million, paid by Network Rail but in the long term money would have to be spent on highways and footpaths by the Council. The report asked for provision for an increase to the Highways Maintenance unitary charge by£11,000 a year from 2017 and a further £12,500 a yearfrom 2018 to cover these additional maintenance costs as required under the PFI contract. This increase would be met from existing REDE budgets. Cllr Mann moved the recommendations of the report, which was seconded by Cllr Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet:

 

(a)       Noted that the progression of the approved Feltham Major Scheme to implementation was due early 2017;

(b)       Noted that the implementation of the scheme will lead to some additional and ongoing maintenance costs as a consequence of an increase in the quantum of highway asset; and

(c)       Approved provision for an increase to the Highways Maintenance unitary charge by£11,000 per year from 2017 and a further £12,500 per yearfrom 2018 to cover these additional maintenance costs as required under the PFI contract. This increase will be met from existing REDE budgets.

 

26.

CEX127 Town Twinning pdf icon PDF 306 KB

Minutes:

Please see the report byThomas Ribbits, Head of Democratic Services

(agenda item 6).

 

Councillor Steve Curran, Leader of the Council and Cabinet Member for Corporate Strategy, Planning and Regeneration, presented the report. Cllr John Chatt spoke in support of the recommendations. Cllr Curran moved the recommendations of the report, which was seconded by Cllr Amrit Mann.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet noted the review of the Council’s town twinning arrangements and agreed the following:

 

·         That the approaches to town twinning activities as described in paragraph 3.19 of the report be endorsed;

·         That the town twinning relationships with Issy-Les-Moulineaux, Ramallah, Lehore and Jalahdhar be retained;

·         That the town twinning relationship with Leningradsky be terminated; and

·         That, having determined to retain town twinning links with Issy-Les-Moulineaux, Ramallah, Lahore and Jalandhar (as above), the Council also resolved that it would not twin with any further towns (or forge town twinning like bonds of friendship but using different terminology).

 

27.

CEX129 Quarterly Performance Monitoring Report (Q1) pdf icon PDF 782 KB

Minutes:

Please see the report by Victoria Lawson, Director of Customer Services and

Communications (agenda item 7).

 

Councillor Ed Mayne, Cabinet Member for Corporate Performance and Customer Care, presented the report. Cllr Mayne moved the recommendations of the report, which was seconded by Cllr Steve Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

That Cabinet:

 

·         Discussed and noted this report on quarter 1 2016/17 performance data;

 

·         Noted the London-wide LAPS performance data for Q4 and year end 2015/16 (retrospective); and

 

·         Noted the annual Local Government Ombudsman report and statistics for the Council.

28.

Monthly Revenue Financial Monitoring -

Minutes:

Please see the report by Clive Palfreyman, Director, Finance and Corporate Services (agenda item 8).

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, presented the report. Cllr Steve Curran advised that all members of Cabinet held collective responsibility to ensure that all agreed savings were made, as some had yet to be delivered. He assured Members that all the support and assistance needed would be available to ensure that agreed savings were achieved. Cllr Dennison reminded Members that Officers must be encouraged to curb spending by all possible means. He moved the recommendations of the report, which was seconded by Cllr Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

Cabinet noted that:

 

1.1

a) Revenue Outturn Position;

· A net overspend of £7.0m was currently projected on Departmental and

Corporate General Fund budgets. Successful delivery of mitigation activity

would reduce this to an underspend of £1.1m (4.1);

· Projected funding shortfall for Dedicated Schools Grant was £2.2m (4.2);

· Projected overspend of £1.0m on the Housing Revenue Account (4.3);

· 32.01% of 2016/17 approved revenue savings were currently delayed and

6.46% were currently at risk of not being achieved in the current financial

year (4.5);

 

b) Projected Capital Programme Spend for 2016/17 was £160.3m in 2016/17 (as detailed in Appendix C);

 

c) Summary of bad debts totalling £0.36m were awaiting approval to be written off (8.2).

 

d) An update of the Annual Procurement Plan and waivers granted in the period between January 2016 to August 2016 (as detailed in Appendix H and I);

 

e) An update on the Council’s performance against the key corporate financial

indicators (10.1).

 

1.2

Cabinet noted and approved the following recommendations

with regards to Treasury Management Strategy:

 

Noted the update on the Council’s Treasury Management activity against

approved strategy (6.1);

 

b) Approved the recommendation to invest Highways Maintenance PFI reserve funds in the Legal & General Short Dated Corporate Bond Index Fund, for the duration of the PFI contract, enabling drawdown as and when required (as detailed in Appendix G);

 

c) Delegated to the Director of Finance and Corporate Services any changes to the fund to be invested in, for the duration of the PFI contract, as long as any such Fund remained of investment grade (BBB or above) (as detailed in

Appendix G).

 

1.3

Cabinet agreed to make available for draw down upon request from

Lampton 360 Limited the remaining £600k of loan facility agreed by Council on 5September 2015 as part of the Medium Term Financial Strategy report (7.2).

29.

CEX126 Monthly Financial Monitoring pdf icon PDF 624 KB

Minutes:

Please see the report by Clive Palfreyman, Director, Finance and Corporate Services (agenda item 9). The confidential appendix, Appendix F, exempt from publication, was taken into account when Cabinet considered the item in the public part of the meeting.

 

Councillor Theo Dennison, Cabinet Member for Finance and Citizen Engagement, presented the report. Cllr Steve Curran advised that all members of Cabinet held collective responsibility to ensure that all agreed savings were made, as some had yet to be delivered. He assured Members that all the support and assistance needed would be available to ensure that agreed savings were achieved. Cllr Dennison reminded Members that Officers must be encouraged to curb spending by all possible means. He moved the recommendations of the report, which was seconded by Cllr Curran.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

1.1

Cabinet noted that:

 

a) Revenue Outturn Position;

· A net overspend of £7.0m was currently projected on Departmental and

Corporate General Fund budgets. Successful delivery of mitigation activity

would reduce this to an underspend of £1.1m (4.1);

· Projected funding shortfall for Dedicated Schools Grant was £2.2m (4.2);

· Projected overspend of £1.0m on the Housing Revenue Account (4.3);

· 32.01% of 2016/17 approved revenue savings were currently delayed and

6.46% were currently at risk of not being achieved in the current financial

year (4.5);

 

b) Projected Capital Programme Spend for 2016/17 was £160.3m in 2016/17 (as detailed in Appendix C);

 

c) Summary of bad debts totalling £0.36m was awaiting approval to be written off (8.2).

 

d) An update of the Annual Procurement Plan and waivers granted in the period between January 2016 to August 2016 (as detailed in Appendix H and I);

 

e) An update on the Council’s performance against the key corporate financial

indicators (10.1).

 

1.2

Cabinet noted and approved the following recommendations

with regards to Treasury Management Strategy:

 

a) Noted the update on the Council’s Treasury Management activity against approved strategy (6.1);

 

b) Approved the recommendation to invest Highways Maintenance PFI reserve funds in the Legal & General Short Dated Corporate Bond Index Fund, for the duration of the PFI contract, enabling drawdown as and when required (as detailed in Appendix G);

 

c) Delegated to the Director of Finance and Corporate Services any changes to the fund to be invested in, for the duration of the PFI contract, as long as any such Fund remained of investment grade (BBB or above) (as detailed in

Appendix G).

 

1.3

Cabinet agreed to make available for draw down upon request from

Lampton 360 Limited the remaining £600k of loan facility agreed by Council on 15September 2015 as part of the Medium Term Financial Strategy report (7.2).

30.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Minutes:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

31.

CEX126 Appendix F

Minutes:

The confidential appendix, Appendix F, exempt from publication, was taken into account when Cabinet considered the item in the public part of the meeting.

 

32.

REG392 Fountain Leisure Centre pdf icon PDF 420 KB

Additional documents:

Minutes:

Please see the report by Brendon Walsh – Executive Director of Regeneration, Economic Development & Environment (agenda item 12).

 

Mr Walsh presented the report. Cllr Curran moved the recommendations of the report, which was seconded.

 

The recommendations had been moved and seconded. Members considered the report and all the issues and options contained therein and in conclusion the recommendations were agreed unanimously.

 

Resolved:

 

The Cabinet agreed the following:

 

1.    That the site shall be taken forward as a New Build Project in conjunction with London & Quadrant, as part of a wider master planning process, to deliver a like for like leisure facility.

 

2.    That a budget of £150,000 be made available for due diligence and professional and legal fees, in order to bring the site forward to a contractual agreement.  This will be allocated from the feasibility reserve.

 

3.    That the cabinet recognised the need to provide a new leisure facility at the cost of nil affordable housing provision on the leisure site. (This will be subject to a full viability assessment with planning colleagues – Appendix 1)

 

4.    That the risk of build costs inflation, planning and sales risk sits with London & Quadrant, as adjoining land owner and special purchaser.

 

5.    That delegated authority be given to the Executive Director of Regeneration, Economic Development & Environment to execute contractual agreements with London & Quadrant for the provision of a new leisure centre.

 

33.

CEX120 Contract for the Supply of Non-Permanent Staff

34.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Minutes:

None.

35.

Any other items which the Chair considers urgent and are exempt from publication

Minutes:

None.

 

36.

Date of next meeting: 11 October 2016