Hounslow Council


Agenda and minutes

Venue: Board Room, Ground Floor, Chiswick Town Hall

Contact: Irene Bowles Tel: 020 8583 2075 or email:  irene.bowles@hounslow.gov.uk 

Items
No. Item

1.

Election of Chair and Vice Chair

Minutes:

In accordance with the terms of reference for this Panel, the position of Chair for 2016/17 is held by a Hounslow Member; Vice-Chair is held by an Ealing Member.

 

Election of Chair: There was one nomination – Councillor Myra Savin, who was duly elected.

 

Election of Vice-Chair: There was one nomination – Councillor Yvonne Johnson, who was duly elected.

 

2.

Apologies for absence, declarations of interest or any other communications from Members

Minutes:

Apologies for absence had been received from Councillors Adrian Lee and Corinna Smart.

 

There were no declarations of interest.

 

Members held a one minute silence to reflect on the events in Nice, France, on 14 July 2016.

 

The Chair recorded her thanks to Councillors Johnson and Collins for their work as Chair and Vice-Chair in the previous year.

3.

Minutes of the meeting held on 15 April 2016 pdf icon PDF 270 KB

Minutes:

The minutes of the meeting held on 15 April 2016 were agreed as a true and accurate record, with the following amendment, and were signed by the Chair at that meeting, Councillor Johnson.

 

a)    Item 29(a) paragraph 3.  Amend “The Gothic scheme and rooms” to “The Gothic screen and ruins, and some other structures in that vicinity”.

4.

Matters Arising from the Minutes

Minutes:

a)    Item 29(c) Site Visit

Mr Wisdom advised Members that a site visit had been organised for Panel Members and Friends of Gunnersbury Park on 30 August 2016 at 10.30am.

 

Ms Gregory advised that there would still be a large number of trip hazards at this date, and acknowledged the additional difficulties that this would mean for Councillor Collins. Val Bott offered to accompany Councillor Collins on the visit.

 

Councillor Rai asked if it would be possible for the time to be brought forward to 9.30am.  Ms Bott agreed to check and advise the Panel through the Clerk.

[Update: the site visit will now start at 10am and will last for 2 hours]

 

b)   Item 30 CIC & Development Trust Update

(a)(i) Appointment Process for Director

Eric Van Der Schaft had been appointed and would commence on 18 July 2016.  Ms Gregory agreed to provide a pen picture of Mr Van Der Schaft’s background to members.

[Afterminute: Mr Ven Der Schaft had now declined to take up the post.  The recruitment process would begin again after the summer holiday period.]

 

Ms Gregory also agreed to provide a staffing structure diagram, including the funding streams for these posts to the Clerk for inclusion within the Minutes.    This is attached at Appendix A.

 

c)    Item 30 CIC & Development Trust Update

(b) Foyle Foundation Grant

Mr Wisdom advised that the Foyle Foundation had agreed a provisional grant of £100K to the Development Trust, but this was conditional on the Trust gaining charitable status.  Members were disappointed to note that the application for charitable status was taking so long, although they were informed that the form had now been submitted.  Mr Wisdom reminded Members that the Development Trust had been set up initially as a Trust Limited by Guarantee, funded by the London Borough of Ealing.  The Trust were required to demonstrate its independence of both Ealing and Hounslow Councils.  There had also been a problem with the objectives listed on the first application.  The Charities Commission had indicated that it would take three months for them to process the latest application.

 

Members noted that the grant monies from the Foyle Foundation had a time limit of 24 months from the end of April 2016, and had been awarded for the Museum displays in the Industry Gallery.

 

d)   Item 30 CIC & Development Trust Update

(d) Grant from the City Bridge Trust

Ms Gregory advised that a grant for £70K (not (£100K) had been applied for to fund a lift in the Museum; the result was awaited.

 

e)     Item 32(a) Urgent Business – Outstanding Heritage Lottery Fund R2 submissions

Mr Wisdom advised Members that he had now received the documents.

 

f)     Item 32(c) Urgent Business – Written Reports

Members recorded their thanks to Officers for producing good quality written reports in advance of this meeting, which helped them in their work of scrutiny.

 

g)   Item32(i) Urgent Business – “The Curve” Chiswick Roundabout

Councillor Collins advised Members that the development had been put on hold, and was  ...  view the full minutes text for item 4.

5.

Sports Hub Update pdf icon PDF 203 KB

Minutes:

David Stockdale advised Members that the Team continue to progress funding applications.  Members reminded Mr Stockdale that Ward Councillors had requested a meeting to discuss planning conditions in relation to the proposed Gym facility, prior to an OJEU tender process.  Mr Stockdale agreed to contact Jonathan Kirby to find out when this would be scheduled. The Chair of the Planning Committee (Hounslow) and Councillor Dabrowska (Planning Committee, Ealing) should also be invited.

 

Members discussed the possibility of a buried high voltage cable being routed through the Park as part of the Brentford Stadium development.  This would largely follow the footpath along the west side of the Park (about two-thirds of the total length), for which there would either be a monetary contribution (£100K+) or work in kind.  Members insisted that potential income from this should be maximised, and the path properly reinstated following any works. 

 

Members noted that Mill Hill residents had recently voiced their unhappiness with the state of the footpaths in the Park; TfL had agreed to upgrade the paths, but only if they became cycle paths; however, there was a bye law prohibiting cycling in the park.  Members were concerned that this was not being enforced, and resolved to discuss this at the next meeting.

 

Councillor Rai asked why a Sports Hub was being developed.  Mr Stockdale explained that there had always been sports provision in the Park, and this would upgrade the offer.  It had attracted a lot of interest, and would make Gunnersbury Park fit for the 21st century.  This was Phase 2 of the Master Plan for the Park.

 

6.

Park Security pdf icon PDF 284 KB

Minutes:

 

a)    Parking

Although there were still some problems with vehicles left in the car park, Members were pleased to note that the situation was improving, with action being taken by the Enforcement Team. Abandoned vehicles were monitored and stickered.  There had been 22 visits from the Enforcement Team, with six cars stickered.  Six of these had been removed by the owners; the remaining three had had official letters left on them. If no action is taken by the owners, the vehicles can be towed away.  Mr Wisdom asked that Park staff keep an eye out for small amounts of windscreen glass on the Small Mansion car park surface, as this had been a method used in the past by drug dealers to exercise control in suggesting that car crime was taking place.  Mr Stockdale confirmed that “no overnight parking” signs were being produced.

 

b)   Gate closures

Members were concerned that gate closures were haphazard, which could leave the park susceptible to incursions by Travellers and others.

 

c)    Night Fishing

Members acknowledged that night fishing and other anti-social behaviour was a problem; they recognised that this was not an issue in which the police would be involved, although it might be possible to engage with the Environment Agency. Mr Stockdale informed them that he was investigating the possibility of extending the Ealing Park Patrol Service to include Gunnersbury Park.  No fishing signs were also being produced.

[Afterminute: signs are now in place – see below]

 

     

 

 

d)   Dangerous Dogs

Members discussed reports of problems with dogs in the park; Mr Stockdale advised that any issues should be reported to Dog Wardens.  Members asked that signage should be installed, giving information on how members of the public could contact Dog Wardens.  Mr Stockdale agreed to action this.

7.

Update on Park Events Licence Proposal pdf icon PDF 287 KB

Minutes:

Members noted that a meeting of the Events Company with Hounslow Ward Councillors would take place in August.  As there would also be an impact on Ealing Common Ward, it was resolved that Councillor Dabrowska should also be invited to the meeting.  Mr Stockdale agreed to invite all Panel members to the meeting.

 

Members voiced their grave concerns at the proposed move to a blanket event licence, as this appeared to move away from the Covenant of only one major event per year.  They were also concerned at the impact on the park environment of six to ten events per year, which would inevitably be compacted into the summer months.  Ms Gregory explained the importance of holding events in the park to help bring in income to help ensure future sustainability.

 

Members noted that there had been a decline in the Park due to the lack of sustainability, with funding required from both Hounslow and Ealing Councils.  Moving forward, the Park needs to generate income.

 

Members agreed that there needed to be a clear process for the Gunnersbury Park Joint Advisory Panel to interact with the CIC. 

 

It was resolved that this should be a standing Agenda item in the future.

8.

Update on the progress of works to the Museum pdf icon PDF 478 KB

Minutes:

Ms Gregory led Members through her report (attached at item 8 of the Agenda), highlighting the following:

 

a)    Programme

The project was currently nine weeks behind schedule.  However, it is on track to be on budget.

 

b)   Catering Contract

Ms Gregory was delighted that Benugo had been appointed as Catering Operator, taking over the Museum Café, Sports Café and events.  Benugo already held contracts for the V&A, Science Museum and Serpentine Bar and Kitchen in Hyde Park.  However, Mr Wisdom raised concerns at some of Benugo’s other ventures.

 

Members asked for an assurance that Benugo would ensure that a variety of menu items and prices would be offered to cater for all visitors to the park, and that this would be written into the contract.  The Park would receive a percentage of sales revenue; Benugo would not pay rental fees for the Café, but would have a partnership arrangement.  A capital investment would be made by Benugo in both kitchens and event equipment.

 

Ms Gregory advised that the Heads of Terms were currently being negotiated, but that this had been discussed prior to the award of the contract.  The Chair asked Ms Gregory to bring a sample menu to the next meeting. 

 

In answer to Members’ questions, Ms Gregory confirmed that Benugo would hold the catering contract on site, but an approved list of 4 to 5 alternative caterers was being considered. Those who hired the building for weddings, parties and other events would have the opportunity to bring in outside caterers, following discussion with the Events/Marketing team.

 

c)    Pitch and Putt course

Members asked for clarification on the relocation of this, as they had believed that it would be replaced like-for-like.  Mr Stockdale advised that it would be tendered for a similar activity within the Sports complex.  The Chair asked that an update be provided at the next meeting.

 

d)   Rendering of the back wall of the Orangery

Ms Gregory confirmed that a lime render below the existing cement render was currently being discussed.  Members were concerned at this, due to the importance of the building within the local estate.  Members noted that the Park had appointed a Consultant Conservation Planner, pending recruitment to this post by the London Borough of Hounslow.

 

e)    Repairs to the Round Pond

Members noted that the wall to the pond was in a poor condition, and that a solution had to be found to repair it that was within budget.  Geotechnical investigations into the hydrology would take place within the next week; Councillor Dabrowska requested a copy of the survey results when they were available.

 

The vault / chamber that had been discovered was just a storage area, and was not significant.  The conservation plan would be updated at the end of the project.  Work had also been undertaken on the Rothschild’s family crest.

 

A report detailing all the park structures with updates had been provided for Members.

 

9.

Update on the progress of works to the Small Mansion and other Park buildings pdf icon PDF 193 KB

Minutes:

Mr Stockdale reminded Members that it was important that the Small Mansion was kept in a safe condition.  Planning permission had been sought (as this is a listed building) for fire protection works: upgrades to internal fire doors and fire retardant cladding in the boiler area.

 

Mr Stockdale reported that funding streams for repairs to the Small Mansion and Stables are being sought, as they are not included in the HLF funding.  Members stated that they did not wish the Stables to be left out of any refurbishment programme.

 

Members noted that formal expressions of interest would be invited for the leasing of the Small Mansion and Stables, and requested that a copy of the scope and/or brief be circulated to Members.

[Afterminute: Ms Gregory has advised that there will be an invitation for expressions of interest in the Autumn.  The documents have not yet been produced.]

 

Mr Wisdom directed Members to the information that “HLF would prefer a partner from the cultural sector (eg another museum or gallery) as they are seeking to fund this type of organisation in London under the Enterprise Grant scheme” and noted that this was a new, significant policy.

 

Members asked whether this meant that the brief would be limited to a partner from the cultural sector, or could it have a wider scope.  Mr Stockdale advised that it must be an amenity, with usage appropriate to the Park.  If this meant that HLF funding was not possible, other funding streams would have to be sought.  Members asked whether an Enterprise Grant was an essential part of the proposals for the Small Museum, as this could limit its potential.

10.

Dates of future meetings

Minutes:

The next meeting is scheduled for Friday 21 October 2016 at Chiswick Town Hall.

 

11.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Minutes:

There were no items of urgent business.

12.

Appendix 1 to Item 4 - Staffing Structure

Minutes:

Proposed Staffing Structure for the CIC Team at Gunnersbury.

 

Grade

Post

HLF funded

FTE

A

 

 

 

1

CEO

 

1.0

B

 

 

 

1

Commercial and Finance Manager

 

1.0

2

Museum and Learning Programmes Manager

Y

1.0

3

Heritage Estate Manager

 

1.0

C

 

 

 

1

Marketing & Events Officer

 

1.0

2

Formal Learning Officer*

 

1.0

3

Public Programme Officer [Museum]

Y

0.5

4

Asst Curator

Y

1.0

5

Volunteer Development Officer

Y

0.6

6

Formal Learning Officer  [pt]

Y

0.5

7

Public Programme Officer [Park]

Y

0.5

8

Communities Officer

Y

1.0

9

Head Gardener

Y

1.0

D

 

 

 

1

Administration

 

1.0

2

Administration (CEO support)

 

1.0

3

Visitor Services Asst

 

1.0

4

Visitor Services Asst

 

1.0

5

Visitor Services Asst

 

1.0

6

Visitor Services Asst

 

1.0

7

Education Service Asst**

 

0.5

8

Education Service Asst

 

0.5

9

Caretaker

 

1.0

10

Caretaker

 

1.0

11

Gardener

 

1.0

12

Grounds person

 

1.0

13

Operative - Park

 

1.0

14

Operative - Park

 

1.0

The HLF funded posts are for a defined period

 

Bridget Gregory 04/08/2016