Hounslow Council


Agenda, decisions and minutes

Venue: Committee Room 3, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Irene Bowles, 020 8583 2075, Email: irene.bowles@hounslow.gov.uk 

Items
No. Item

14.

Election of Chair and Vice Chair

Members need to record the length of term of office for these posts.

Decision:

RESOLVED:

a)    To elect Euan Ferguson as Chair (unopposed)

b)    To elect Chris Hill as Vice-Chair (unopposed)

c)     The term of office should be one year, until the first meeting in the Autumn Term of the academic year 2017-18.

Minutes:

Nominations were invited for Chair and Vice Chair.  There was one nomination for each post.

 

RESOLVED:

a)    To elect Euan Ferguson as Chair (unopposed)

b)    To elect Chris Hill as Vice-Chair (unopposed)

c)    The term of office should be one year, until the first meeting in the Autumn Term of the academic year 2017-18.

15.

Apologies for Absence, Declarations of Interest and Any Other Communications from Members

Apologies had been received from Alan Adams.

Decision:

Apologies had been received from Tracy Aust, Marais Leenders, Sarah Roscoe and Jackie Willis.  Apologies had also been received from Alan Adams (Executive Director - Children's and Adults / Deputy Chief Executive).

Minutes:

Apologies had been received from Tracy Aust, Marais Leenders, Sarah Roscoe and Jackie Willis.  Apologies had also been received from Alan Adams (Executive Director - Children's and Adults / Deputy Chief Executive).

 

There were no declarations of interest.  Correspondence had been received by Paul Enright – see item 17 below.

16.

Minutes of the meeting held on 11 July 2016 pdf icon PDF 231 KB

Decision:

The minutes of the meeting held on 11 July 2016 were agreed as a true and accurate record, with the following amendments, and were signed by the Chair:

 

a)    John Wright had sent apologies for absence, and was not present at the meeting;

b)    Melvyn Tatters was present at the meeting.

 

Matters arising from the minutes:

a)    Item 2(a) Update on Insurance Buy-back Service – this was deferred to the next meeting.

b)    Item 8 Update on 2017/18 De-delegated services – Marilyn Bater confirmed that the Facilities Agreement document had been forwarded to relevant Officers.

Minutes:

The minutes of the meeting held on 11 July 2016 were agreed as a true and accurate record, with the following amendments, and were signed by the Chair:

 

a)    John Wright had sent apologies for absence, and was not present at the meeting;

b)    Melvyn Tatters was present at the meeting.

 

Matters arising from the minutes:

a)    Item 2(a) Update on Insurance Buy-back Service – this was deferred to the next meeting.

b)    Item 8 Update on 2017/18 De-delegated services – Marilyn Bater confirmed that the Facilities Agreement document had been forwarded to relevant Officers.

17.

School Forum Membership Update

Decision:

The following resignations had been received:

a)    RC Diocesan Board representative    -         Paul Enright

b)    Academy Mainstream representative -         Phil Ward

 

RESOLVED THAT:

i)                 Michael Marks would approach the RC Diocesan Board to seek nominations for their representative

ii)               The Chair would organise an election for the Academy Mainstream representative vacancy.

Minutes:

The following resignations had been received:

a)    RC Diocesan Board representative    -         Paul Enright

b)    Academy Mainstream representative -         Phil Ward

 

RESOLVED THAT:

i)                 Michael Marks would approach the RC Diocesan Board to seek nominations for their representative

ii)               The Chair would organise an election for the Academy Mainstream representative vacancy.

18.

SEN Funding Matrix pdf icon PDF 220 KB

Additional documents:

Decision:

RESOLVED THAT SCHOOLS’ FORUM MEMBERS:

1.     Note the proposed Matrix funding model as set out in Section 3 of the Supplementary Report (Item 5) and confidential Appendix 1;

2.     Agree to further developmental work as set out in Paragraph 3.3 of the Report;

3.     Agree that the SEN Task and Finish Group undertakes consultation with schools and other stakeholders on the Matrix template;

4.     Agree to receive a further report at the November 2016 Schools’ Forum meeting with a view to deciding whether to move forward with the implementation of the Matrix Funding model;

5.     Agree in principle to the proposal in section 5 of the report to introduce a transitional funding arrangement for Special Schools and SEN Centres that suffer loss of top up, resourced from the clawed back amount, and tio receive a further report on its implementation at the next Schools’ Forum meeting.

Minutes:

The Chair welcomed Mrs Julian and Mr Norton (representatives from the SEN Task and Finish Group) to the meeting.

 

Merle Abbott led members through her report (attached to item 5 of the Supplementary report).  Mrs Julian reminded members that this was not a cost-saving exercise, but was intended to ensure that the LA had a robust and consistent model for mainstream schools.  At present, the matrix model did not cover Special schools or Centres.

 

Members thanked the Task and Finish Group for their work in producing the model.  They noted that further work was required to model weighting of the factors.

 

RESOLVED THAT SCHOOLS’ FORUM MEMBERS:

1.    Note the proposed Matrix funding model as set out in Section 3 of the Supplementary Report (Item 5) and confidential Appendix 1;

2.    Agree to further developmental work as set out in Paragraph 3.3 of the Report;

3.    Agree that the SEN Task and Finish Group undertakes consultation with schools and other stakeholders on the Matrix template;

4.    Agree to receive a further report at the November 2016 Schools’ Forum meeting with a view to deciding whether to move forward with the implementation of the Matrix Funding model;

5.    Agree in principle to the proposal in section 5 of the report to introduce a transitional funding arrangement for Special Schools and SEN Centres that suffer loss of top up, resourced from the clawed back amount, and to receive a further report on its implementation at the next Schools’ Forum meeting.

19.

Managing Behaviour pdf icon PDF 347 KB

Decision:

RESOLVED TO:

Having considered the report by the “Managing Behaviour Differently” Task and Finish Group,

a)    Move forward with Option 3 (outlined in para 5.4 in the Supplementary report to the Agenda Pack) for the management of behaviour through a 4 tier model;

b)    Fund the preferred model through an annual subscription to access core services as outlined in Section 6 of the report;

 

RESOLVED TO:

Note the view and observations of the Local Authority on the Task and Finish Group proposals outlined in Section 7 of the report.

 

RESOLVED TO:

Receive a further report at the November 2016 Schools’ Forum meeting giving details of delivery model options.

 

Although the Task and Finish Group had recommended that Schools’ Forum move forward with a model where schools commission the provision from Woodbridge Park Education Service (WPES), the LA did not believe that WPES had the capacity to deliver all 4 tiers of the model.  This recommendation was therefore not agreed.

Minutes:

Penny Stephen led members through her report (attached to item 6 of the Supplementary report), explaining each tier of the system proposed.

 

RESOLVED TO:

Having considered the report by the “Managing Behaviour Differently” Task and Finish Group,

a)    Move forward with Option 3 (outlined in para 5.4 in the Supplementary report to the Agenda Pack) for the management of behaviour through a 4 tier model;

b)    Fund the preferred model through an annual subscription to access core services as outlined in Section 6 of the report;

 

RESOLVED TO:

Note the view and observations of the Local Authority on the Task and Finish Group proposals outlined in Section 7 of the report.

 

RESOLVED TO:

Receive a further report at the November 2016 Schools’ Forum meeting giving details of delivery risks, capacity and challenges for the options being considered.

 

Although the Task and Finish Group had recommended that Schools’ Forum move forward with a model where schools commission the provision from Woodbridge Park Education Service (WPES), the LA did not believe that WPES had the capacity to deliver all 4 tiers of the model.  This recommendation was therefore not agreed.

20.

School Expansion and 2017/18 Growth Fund Budget pdf icon PDF 450 KB

Decision:

 

RESOLVED TO NOTE:

a)    The current schools’ expansion programme as outlined in Section 4 of the report (attached to item 7 of the main agenda pack):

i)                 6,615 additional primary schools permanent places created since 2010 (4.2);

ii)               51% of the approved capital schools expansion programme for 2016 to 2019 (£153m) relates to special schools (4.3);

iii)              An additional 780 permanent secondary school places are required between 2016 and 2023 (5.2);

iv)             509 additional permanent SEN places to be created between 2015 and 2018 funded from within the current capital programme (5.3.3);

 

b)    The schools that have been considered and qualified for split site funding in 2017/18 (6.2);

 

c)     The current methodology and 2017/18 budget for Growth Fund of £0.8m (7.2 and 7.3) releasing approximately £0.46m of DSG to fund pressures (7.4).

 

RESOLVED THAT:

d)    A recommendation be made to the Lead Member for Education and Children’s Services to approve the current split site criteria and funding methodology to remain the same for 2017/18 (6.1);

 

e)    Following consideration of the 2017/18 Growth Fund options (7.5), a recommendation be made to the Lead Member for Education and Children’s Services for approval to release a further £111K of savings:

i)                 Start-up costs for new classes to only apply to small schools (option 2, 7.5.1), and that a small school should be defined as a one form entry school;

ii)               The number of pupils funded in a class to be capped at 28 places and at the lower end to be funded up to 26 places (option 3);

iii)              Per pupil funding rate to be calculated at the Primary AWPU less 10% (option 4)

Resolution (e) was carried by a majority vote (Mel Tatters voted against the proposal.

 

 

Minutes:

Sheena Poley led members through her report (attached at item 7 of the Agenda pack).

 

RESOLVED TO NOTE:

a)    The current schools’ expansion programme as outlined in Section 4 of the report (attached to item 7 of the main agenda pack):

i)             6,615 additional primary schools permanent places created since 2010 (4.2);

ii)            51% of the approved capital schools expansion programme for 2016 to 2019 (£153m) relates to special schools (4.3);

iii)           An additional 780 permanent secondary school places are required between 2016 and 2023 (5.2);

iv)           509 additional permanent SEN places to be created between 2015 and 2018 funded from within the current capital programme (5.3.3);

 

b)    The schools that have been considered and qualified for split site funding in 2017/18 (6.2);

 

c)    The current methodology and 2017/18 budget for Growth Fund of £0.8m (7.2 and 7.3) releasing approximately £0.46m of DSG to fund pressures (7.4).

 

RESOLVED THAT:

d)    A recommendation be made to the Lead Member for Education and Children’s Services to approve the current split site criteria and funding methodology to remain the same for 2017/18 (6.1);

 

e)    Following consideration of the 2017/18 Growth Fund options (7.5), a recommendation be made to the Lead Member for Education and Children’s Services for approval to release a further £111K of savings:

i)             Start-up costs for new classes to only apply to small schools (option 2, 7.5.1), and that a small school should be defined as a one form entry school;

ii)            The number of pupils funded in a class to be capped at 28 places and at the lower end to be funded up to 26 places (option 3);

iii)           Per pupil funding rate to be calculated at the Primary AWPU less 10% (option 4)

Resolution (e) was carried by a majority vote (Mel Tatters voted against the proposal.)

 

 

21.

Update on Conditions of Service pdf icon PDF 290 KB

Decision:

RESOLVED TO:

a)    Note the Council’s decision to withdraw its offer to operate the Conditions of Service Scheme (including maternity cover) from 1st September 2017, both for services offered through the Council’s buy-back service and de-delegated funds (5.3 of the report attached to Item 8 of the main agenda pack);

b)    Note the Council’s decision to offer Schools’ Forum members procurement support for the sourcing of an alternative provider (7.2);

c)     Task the Education Improvement Partnership (EIP) to set up a project group to lead on procuring an alternative provider (8.1).

Minutes:

Shabana Kausar led members through her report (attached to item 8 of the Agenda pack)

 

RESOLVED TO:

a)    Note the Council’s decision to withdraw its offer to operate the Conditions of Service Scheme (including maternity cover) from 1st September 2017, both for services offered through the Council’s buy-back service and de-delegated funds (5.3 of the report attached to Item 8 of the main agenda pack);

b)    Note the Council’s decision to offer Schools’ Forum members procurement support for the sourcing of an alternative provider (7.2);

c)    Task the Education Improvement Partnership (EIP) to set up a project group to lead on procuring an alternative provider (8.1).

22.

2015/16 School Balances pdf icon PDF 446 KB

Additional documents:

Decision:

RESOLVED TO NOTE:

a)    The balances held by the Council’s maintained schools as at 31 March 2016 of £14.6m (4.1 of the report attached to Item 9 of the main Agenda pack);

b)    That three schools ended the last financial year with deficit balances, totalling £0.15m (5.5.2);

c)     The methodology adopted to calculate the percentage of school balance levels (4.4).

 

RESOLVED THAT:

d)    The Chair would draft a letter to be sent to all schools with a surplus balance over 8.3% of their budget, requesting that an explanation of the surplus be reported to the LA Schools’ Finance Team, if this had not already been done.  An update would be given at the next Schools’ Forum meeting (under confidential items).

e)    Following discussion at the next meeting, members of Schools’ Forum would consider a change to the Hounslow Schools Finance Regulations.

Minutes:

Shabana Kausar explained the recommendations in the report (attached at item 9 of the Supplementary report).

 

RESOLVED TO NOTE:

a)    The balances held by the Council’s maintained schools as at 31 March 2016 of £14.6m (4.1 of the report attached to Item 9 of the main Agenda pack);

b)    That three schools ended the last financial year with deficit balances, totalling £0.15m (5.5.2);

c)    The methodology adopted to calculate the percentage of school balance levels (4.4).

 

RESOLVED THAT:

d)    The Chair would draft a letter to be sent to all schools with a surplus balance over 8.3% of their budget, requesting that an explanation of the surplus be reported to the LA Schools’ Finance Team, if this had not already been done.  An update would be given at the next Schools’ Forum meeting (under confidential items).

e)    Following discussion at the next meeting, members of Schools’ Forum would consider a change to the Hounslow Schools Finance Regulations.

 

(Sue Tysall left the meeting at 7.55pm)

23.

Changes to School Funding arrangements in 2017/18 pdf icon PDF 596 KB

Decision:

NOTED THAT THE:

1.     2016/17 projected DSG funding pressure of £3.2m in 2016/17, partly funded from unfilled vacant SEN places(£1.0m) and one-off DSG reserves (see 3.2.1 of the report attached to item 10 of the main Agenda pack);

2.     New DSG allocation baseline for 2017/18 as set out in Section 5 of the report and the DfE timeline for 2017/18 (Appendix 3 of the report);

3.     Transfer of Education Services Strategy (ESG) retained duties into Schools Block and post-16 place funding into the High Needs Block (5.3.3);

4.     Reduction in 2017/18 per pupil funding rate for Schools Block from £5,197.86 to £4,954.20 (6.1);

5.     Changes to the IDACI dataset in 2017/18, which require further work to be undertaken by Council Officers to determine any adverse financial impact (6.4);

6.     Minimum Funding Guarantee (MFG) protection and limits to gain to remain at 1.5% in 2017/18 (6.7);

7.     Further work to be undertaken following release of Schools and Early Years Finance regulations on funding allocation relating to retained duties funded from ESG (7.4);

8.     Further savings required in 2017/18 from DSG (all blocks) to fund the projected DSG funding pressure of £6.85m (10.1).

 

RESOLVED:

a)    To recommend to the Lead Member for Education and Children’s Services to approve the continuation of existing Schools Block funding formula factors relating to 5-15 year olds in mainstream schools (6.5.5).

b)    That the Chair should write to Justine Greening, Secretary of State for Education, to express concerns on funding to London schools.  Councillor Tom Bruce also agreed to write to Ms Greening.  It was hoped that, as a London MP, Ms Greening would better understand the problems that London schools faced.

c)     To receive a summary report at the November 2016 meeting from Shabana Kausar on the continuance of last year’s formula funding factors will impact on budgets for the next financial year.

Minutes:

Shabana Kausar led members through her report (attached to item 10 of the Agenda pack).

 

NOTED THAT THE:

1.    2016/17 projected DSG funding pressure of £3.2m in 2016/17, partly funded from unfilled vacant SEN places(£1.0m) and one-off DSG reserves (see 3.2.1 of the report attached to item 10 of the main Agenda pack);

2.    New DSG allocation baseline for 2017/18 as set out in Section 5 of the report and the DfE timeline for 2017/18 (Appendix 3 of the report);

3.    Transfer of Education Services Grant (ESG) retained duties into Schools Block and post-16 place funding into the High Needs Block (5.3.3);

4.    Reduction in 2017/18 per pupil funding rate for Schools Block from £5,197.86 to £4,954.20 (6.1);

5.    Changes to the IDACI dataset in 2017/18, which require further work to be undertaken by Council Officers to determine any adverse financial impact (6.4);

6.    Minimum Funding Guarantee (MFG) protection and limits to gain to remain at 1.5% in 2017/18 (6.7);

7.    Further work to be undertaken following release of Schools and Early Years Finance regulations on funding allocation relating to retained duties funded from ESG (7.4);

8.    Further savings required in 2017/18 from DSG (all blocks) to fund the projected DSG funding pressure of £6.85m (10.1).

 

RESOLVED:

a)    To recommend to the Lead Member for Education and Children’s Services to approve the continuation of existing Schools Block funding formula factors relating to 5-15 year olds in mainstream schools (6.5.5).

b)    That the Chair should write to Justine Greening, Secretary of State for Education, to express concerns on funding to London schools.  Councillor Tom Bruce also agreed to write to Ms Greening.  It was hoped that, as a London MP, Ms Greening would better understand the problems that London schools faced.

c)    To receive a summary report at the November 2016 meeting from Shabana Kausar on the continuance of last year’s formula funding factors will impact on budgets for the next financial year.

24.

Early Years Funding Formula Consultation for 3 and 4 year olds pdf icon PDF 415 KB

Decision:

NOTED:

The key issues and implications of the Early Years National Funding Formula consultation.

 

RESOLVED TO TASK OFFICERS TO:

a)    Consult with schools and PVIs to collate a robust response;

b)    Finalise responses to be submitted on behalf of the Council and Schools’ Forum;

c)    Undertake financial modelling to develop funding rate options.

 

RESOLVED:

To recommend to the Lead Member for Education and Children’s Services that he approve the consultation by Council Officers with Early Years providers (schools, PVIs and childminders) on the proposed funding formula for 2017/18.

Minutes:

Chrissie Elam and Shabana Kausar led members through the report (revised version attached at item 11 of the Supplementary report).

 

Charlotte De Lacey reminded members that PVIs rely on additional hours, above hours funded by the LA, to cross-subsidise the payment.  30 hiours statutory provision would give less opportunity to achieve this.

 

NOTED:

The key issues and implications of the Early Years National Funding Formula consultation.

 

RESOLVED TO TASK OFFICERS TO:

a)    Consult with schools and PVIs to collate a robust response;

b)    Finalise responses to be submitted on behalf of the Council and Schools’ Forum;

c)    Undertake financial modelling to develop funding rate options.

 

RESOLVED:

To recommend to the Lead Member for Education and Children’s Services that he approve the consultation by Council Officers with Early Years providers (schools, PVIs and childminders) on the proposed funding formula for 2017/18.

25.

Forward Plan update pdf icon PDF 115 KB

Decision:

The Forward Plan was agreed.

Minutes:

The Forward Plan was agreed.

26.

Date of Next Meeting

The next meeting of the Schools forum will be held on 28 November 2016 at 6pm in Committee Room 3, Civic Centre.

Decision:

The next scheduled meeting will take place on Monday 28 November 2016 at 6pm in the Council Chamber, Civic Centre.  (Please note the change of venue).

 

Chris Hill gave his apologies for the meeting on 28 November 2016.

Minutes:

The next scheduled meeting will take place on Monday 28 November 2016 at 6pm in the Council Chamber, Civic Centre.  (Please note the change of venue).

 

[After-minute: the meeting will now be held at 78 St John’s Road (Professional Development Centre)]

 

Chris Hill gave his apologies for the meeting on 28 November 2016.