Hounslow Council


Agenda and minutes

Venue: Council Chamber, Civic Centre, Lampton Road, Hounslow

Contact: Wendy Merry, 020 8583 2061, Email: wendy.merry@hounslow.gov.uk 

Items
No. Item

1.

Minutes of the meeting held on 27 February 2017 pdf icon PDF 126 KB

Minutes:

Minutes of the meeting held on 27 February 2017 (agenda item 2) were agreed.

 

Matters Arising

 

a)         Mike Nicholls noted that two different figures had been quoted for early years settings. Michael Marks, Director of Education and Early Intervention Services, advised that he would seek clarification (item 6b) i) and ix), page 3 refers).

 

b)         Mr Marks advised that issues raised in connection with transactional HR and payroll services to schools were subject to further work and a report would be brought back to the next meeting (item 3, page 1 refers).

2.

Schools Forum Membership - verbal report

Minutes:

Euan Ferguson advised that nominations from academies were being sought and would close at the end of the week. He also advised that he would liaise with Roger Shortt in relation to nominations for maintained schools. Michael Marks added that there was still a vacancy for a diocesan representative.

3.

DSG Budget Pressures pdf icon PDF 273 KB

Minutes:

See report by Christine Holland, Head of Finance and Resource Planning (agenda item 4)

 

Christine Holland, Head of Finance and Resource Planning, highlighted the main points in the report and responded to questions from the Forum.

 

Resolved:

 

a)    That the 2016/17 outturn against DSG funded budgets, as set out in section 3 of the report, be noted.

b)    That the 2017/18 budget pressures, as set out in section 4 of the report, be noted.

c)    That arrangements for payment of the apprenticeship levy by schools, as set out in section 5 of the report, be noted.

d)    That Christine Holland would undertake to look into the legal basis for the Council to recover money in connection with the apprenticeship levy.

4.

Update Briefing: Early Years Inclusion Funding pdf icon PDF 260 KB

Minutes:

See report by Ann Doran, Lead for EY SEN Team (agenda item 5)

 

Ann Doran, Lead for EY SEN Team, presented the report.

 

In response to questions, Ms Doran advised that mitigation for the overspending of pots of funding would be monitored and that she would be bringing a report back about that to a future meeting.

 

The Chair commented that it would be good to have early alerts and asked about an increase in budget pressure.

 

Mr Marks advised that looking at pressures on the budget was a wider piece of work across the whole DSG. Budgets should be reviewed and the appropriate SEN support put in or funding withdrawn if it was no longer needed. A further report would be brought back to a future meeting.

5.

School Balances and Banking pdf icon PDF 455 KB

Additional documents:

Minutes:

See report by Christine Holland, Head of Finance and Resource Planning (agenda item 6)

 

Christine Holland highlighted the main points and tabled an appendix to the report.

 

In response to questions, she advised that she would be bringing back a report in September to explain what would happen if claw back applied. She would also be bringing a full update of the School Finance Regulations.

 

Resolved:

 

a)    That the proposals for the application of the Schools Balance Control Mechanism, as set out at paragraph 3.6 of the report, be agreed, subject to communications and appeals processes.

b)    That the level of submission of financial returns to the Council, as set out in paragraph 4.4 of the report, be noted.

c)    That the overall balances held by schools at 31 March 2017 be noted.

d)    That the update on the roll out of electronic banking to schools, as set out in section 5 of the report, be noted.

e)    That the proposed amendments to the Schools Financial Regulations set out in appendix 3 be noted.

6.

Schools Capital Maintenance Programme 2017-18 pdf icon PDF 285 KB

Additional documents:

Minutes:

See report by Councillor Tom Bruce, Cabinet Member for Education, Children’s Services and Youth Services and Bob Seera, Head of Capital Projects and Delivery (agenda item 7)

 

Sarah Walker, Project and Programmes Manager, Corporate Property, presented the report and responded to questions.

 

Michael Marks advised that the details of the recommendation were in relation to the Single Member decision and that the Schools Forum was being asked to agree the report to go forward with the recommendation of option A.

 

Resolved:

 

a)    To approve the £2,995,759 budget for Schools Capital Maintenance Programme 2017-18, as outlined in Appendix A.

b)    To waive this programme from the 2017-18 Annual Procurement plan.

c)    To agree the end of the Secondary School Partnership Funding agreement that requires LA secondary schools to contribute to School Capital Maintenance projects.

d)    To waive the financial contribution £136,198 by the Heathland School toward the Window Replacement project as previously agreed in REG393 Schools Capital Maintenance Programme 2016-17.

e)    To delegate authority to the Executive Director of Regeneration, Economic Development and Environment or such officer authorised to act on his behalf to modify the schemes and budgets, if necessary, following site investigations and to agree the addition of emergency priority projects as required. Any changes to the programme will be contained within the approved budget.

f)     That option A, to continue with no schools contributions, including secondary schools, be agreed.

7.

Update on Trade Union Facilities Time - verbal report

Minutes:

Paul Enright provided a verbal update.

 

The Forum acknowledged that advice may need to be sought from HR and a meeting may need to take place outside the Forum.

 

It was agreed that it would be looked at again in the autumn, with Paul Enright and Marais Leenders leading.

8.

Forward Plan for Schools Forum

Minutes:

It was agreed that Michael Marks and Christine Holland would meet with the Chair to draft the Forward Plan and it was hoped that it would be distributed before the end of term.

9.

Date of Next Meeting

The next meeting of the Schools forum will be held on 25 September 2017.

Minutes:

The date of the next meeting was noted.