Hounslow Council

Agenda and draft minutes

Venue: Committee Room 1, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Chaspal Sandhu on 020 8583 2065 email:  chaspal.sandhu@hounslow.gov.uk 

No. Item


Apologies for Absence, Declarations of interest and any other communications from Members


The Chair welcomed Mandy Lancy to the panel.


Apologies for absence had been received from Euan Ferguson, Linda Green, Kathryn Harper-Quinn, Claire O’NeillHa and Kevin Prunty.



Minutes of meeting held on 13 October 2016 and Matters Arising pdf icon PDF 219 KB


The minutes of the meeting held on 13 October 2016 were agreed as an accurate record.


Community School Determined Admission Arrangements for 2018/19 pdf icon PDF 181 KB

Additional documents:


Sheena Poley advised that the report outlined the final school admission arrangements for 2018/19 which had been agreed in February 2018




That the report was noted.


The Office of the Schools Adjudicator (OSA) Annual Report 2016

The note the comments made in the report which covers the work of the OSA for the period; 1 September 2015 to 31 August 2016 which can be accessed via the OSA website using this link.



Sheena Poley advised that the Office of the Schools Adjudicator (OSA) Annual Report could be accessed via the link on the agenda. The annual report sought to provide information about the objections considered by the OSA that year. It was noted that the number of cases/complaints had been lower and the largest amount of work had focussed on admission arrangements. This was particularly due to the fact that there were so many different types of admissions authorities, such as Free Schools and Academies.


Sheena Poley advised that all local authorities had a duty to object if they were aware of any admission arrangements that were not code compliant. She advised that the London Borough of Hounslow had raised concerns about feeder schools and places being refused if an application was late because of a missed ability banding test.


There had been a recommendation to co-ordinate the In-Year applications process. It had been suggested that children waiting for an outcome of an in-year application were often out of school for too long. Concerns had been raised that as the in-year application was not co-ordinated, parents could apply directly to a school but the Local Authority would not be aware of how long the child was out of school if they did not get offered a place. Therefore, it had been recommended that the in-year application process be co-ordinated through one source so that the authority could be kept up to date with where the child was. Co-ordinated in-year applications would need to be changed via the School Admissions Code.




That the annual report was noted.




Letter to Year 9 parents UTCs /Studios pdf icon PDF 129 KB


Sheena Poley advised that a letter with information about other opportunities for education, such as UTCs and Studio Schools, starting in Year 10 had been sent out to all Year 9 students within the Borough.  

Action: Sheena Poley to bring figures of the number of applications made to Logic School and Space Studio to a future meeting.



Transfer to Secondary School offers 2017


Sheena Poley gave an update on the transfer to secondary school offers and advised that there had been a slight increase in the number of children that had been offered one of their top 1-3 preferences. She advised that just over 93% had received one of their six preferences.


Ms Poley advised that there had been a 0.6% decrease in the number of applicants that received their first preference. Overall, there had been a 7% increase in the total number of applications received. At this stage, none of the late applications received had been offered a place. There were approximately 300 late applications and Ms Poley advised that there were sufficient places to be able to offer to the late applications. She advised that there was capacity at Kingsley Academy, Springwest Academy and Brentford School for Girls.


In response to questions, Ms Poley advised that there were two weeks left to submit an appeal for it to be scheduled and heard in the first round. The number of appeals received had increased this year.


In response to questions about the online applications process, Ms Poley advised that the admissions team had run a weekly workshop for people to come in and fill out the form in order to minimise issues. The difficulty was that a lot of Officer time had been taken up with helping to fill out forms.


Action: Sheena Poley to provide a report in October with figures in relation to the number of appeals submitted and how many were successful.



Applications to Primary Reception 2017


Sheena Poley gave an update on applications for primary reception places and advised that there had been 97.7% of the applications submitted online. There had been 11 paper applications.


The number of infant to junior school applications had increased this year with a total of 863 applications altogether. However, she advised that the authority was confident that there were enough places for all of the applicants.




Update on School places projections


Ms Poley gave an update on the school place projections. She advised that there was a lot going on with the expansion of existing primary schools. She advised that there was also a surplus of places beginning to show and as a result, Ivybridge, Floreat and Edison school would all be temporarily reducing their intake by one form of entry.


In terms of the secondary place projections, the Forum was advised that the Green School for Boys would be opening in September 2017 with 4 forms of entry increasing to 6 forms of entry in 2018.


The expansion of Kingsley Academy had been halted due to concerns of surplus places. The school had agreed with the Local Authority to not increase capacity until after 2017.


Ms Poley advised that between 2016-2020, there would be a further 19 forms of entry delivered. There would be an additional 3 forms of entry at Reach Academy 2, but the dates of commencement had not yet been confirmed. 


Ms Poley emphasised that London Borough of Hounslow did not need any further places at either Primary School or Secondary School and that there were more than enough places to meet the demands.



Update on the School Expansion Programme 2016-2020


The Update on the School Expansion Programme was discussed as part of the discussions on Agenda Item 8.


Free Schools and Academy update pdf icon PDF 401 KB


Michael Marks advised that there had been two expressions of interest from two specialist free schools.


He advised that there had been no further updates regarding the West London Free School Trust. The West London Free School Trust had expressed an interest in a site on Hanworth Road.



DfE Summer Born Survey


Sheena Poley advised that the DfE had conducted a survey to find out if there had been an increase in the number of summer born delay requests. The London Borough of Hounslow had seen an increase in the number of requests to delay starting school from summer born children. There had also been a lot of misunderstandings from parents in terms of requesting a delayed start to school. Parents had been advised to apply for a place with the actual cohort for the child’s age in order to safeguard a school place. Once an offer of a place was received, parents were advised to the request a delayed start or to talk to the school to discuss the child attending school on a part time basis rather than to take the child out of the year group.


Requests to delay starting school were considered in the same way that applications with medical or social grounds were considered.



Select Committee Report - Schools that work for Everyone pdf icon PDF 262 KB




That the report was noted.


Recent Adjudications


The School Admissions Forum was advised that there were no recent adjudications for consider.


Any Other Business


There was no other business.


Dates of future meetings

·         Thursday 22nd June 2017

·         Thursday 19th October 2017

·         Thursday 29th March 2018


(Please note these dates are subject to confirmation at the March 2017 Borough Council meeting)




The dates of futures meetings were noted.