Hounslow Council


Agenda and minutes

Venue: Committee Room 1, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Mike Smith, tel 020 8583 2069, e-mail  mike.smith@hounslow.gov.uk 

Items
No. Item

41.

Declarations of interest

Members are reminded that if they have a pecuniary interest in any matter being discussed at the meeting they must declare the interest.  They may not take part in any discussion or vote on a matter in which they have a pecuniary interest.

Minutes:

There were no declarations of interest.

42.

Minutes of the meeting held on 11 December 2015 pdf icon PDF 84 KB

Minutes:

The minutes of the meeting held on 11 December 2015 were confirmed.

43.

Matter Arising

Minutes:

With reference to minute 32, Jim Brennan, Director, reported that unfortunately the bid to Business Innovation and Skills Department for funding to increase reuse and recycling of broken and unwanted electrical items had been unsuccessful as the scheme was oversubscribed.

44.

Budget Monitoring Report Period 8 (November) pdf icon PDF 92 KB

Additional documents:

Minutes:

See report of the Director and Treasurer (agenda item 4).

 

Jay Patel, Head of Finance and Performance introduced the report.  He reported that expenditure was lower than budgeted.  All Key performance indicators were on track.  There had been no significant financial decisions made under powers delegated to officers since the last meeting.

 

Resolved -

 

a)       That the current financial position in 2015/16 to Period 8 and Key Performance Indicators be noted.

 

b)       That it be noted that no financial decisions were taken under the Scheme of Delegation to Officers.

45.

Exclusion of Press and Public

That the public and press be asked to leave the meeting during discussion of the following item because exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 is likely to be made known.

Minutes:

Resolved -

 

That the public and press be asked to leave the meeting during discussion of the following item because exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 is likely to be made known.

46.

Joint Waste Management Strategy and Contracts Update

Minutes:

See report of the Director and Chief Technical Adviser (agenda item 10).

 

Barry Lister, Assistant Director, introduced the report. He updated Members on progress towards starting a full service at the Severnside Energy Recovery Centre.

 

Barry Lister recommended the three bay option for bulking of organic waste at Victoria Road as the officers’ preferred option. In response to a question, Jim Brennan, Director, explained that on site micro anaerobic digestion technology had not been considered. Currently it was a better solution to use larger scale commercial plants as there was an oversupply of anaerobic digestion facilities. The current arrangements did not preclude any future on site solution. The building would be flexibly designed and could be used with other waste streams.

 

It was reported that there was now agreement in principle to move the HS2 works access route away from the site of the new organic waste bulking area at Victoria Road. It was hoped that the matter was close to formal agreement.

 

The potential closure of the Lakeside incineration facility would not negate the contractual obligation of Viridor to continue to provide a service.  There would have to be negotiation over how the service was provided in the future. The company was looking at nearby sites.

 

Resolved -

 

a)       That the information within the report be noted.

 

b)       That a three bay organic waste bulking facility at Victoria Road be constructed in accordance with the business case attached as appendix one to the report.

47.

Re-admittance of members of the public

Minutes:

The public and press were re-admitted to the meeting at this point.

48.

2016-2017 Budget pdf icon PDF 2 MB

Minutes:

See report of the Treasurer and Director (agenda item 5).

 

Jay Patel, Head of Finance and Performance introduced the report. He summarised the key issues affecting the budget.

 

There was a discussion regarding food waste costs and whether or not the costs had increased significantly.  The outcome was that it was important to be transparent about the makeup of costs to separately identify collection, handling and disposal so that meaningful comparisons could be made

 

Members wished to thank officers for their work on preparing an effective balanced budget and the close cooperation with the constituent boroughs.

 

Resolved -

 

a)       That the proposed 2016/17 budget be approved.

 

b)       That the Pay As You Throw (PAYT) rates in section 13 of the report and resulting PAYT levy of £45.7 million, a fall of £3.3 million from 2015/16, be approved.

 

c)       That it be noted that the one-off nature of savings in 2016/17 in section 4 of the report will mean levies will rise in 2017/18 to current levels and boroughs will therefore need to plan accordingly.

 

d)       That the Fixed Cost Levy (FCL) of £10.4 million in section 14 of the report, £0.9 million down from 2015/16, be approved.

 

e)       That the recommended trade waste prices for 2016/17, in section 15 of the report, be approved.

 

f)        That the proposed capital budget, in section 16 of the report, be approved.

 

g)       That the proposed level of reserves of £4.2 million to act as a buffer for managing risks and avoiding supplementary levies, in section 17 of the report, be approved.

 

h)       That the Medium and Long Term Financial Plan figures, in section 18 of the report, be approved.

49.

Treasury Management pdf icon PDF 72 KB

Minutes:

See report of the Treasurer and Director (agenda item 6).

 

Jay Patel, Head of Finance and Performance introduced the report.

 

Resolved -

 

a)       That the treasury management activity update be noted.

 

b)       That the treasury management plan for 2016/17 be approved.

 

c)       That the prudential indicators and minimum revenue provision, in Section 4 of the report, be adopted.

50.

Circular Economy - The European Commission and Mayor for London’s action plans pdf icon PDF 98 KB

Additional documents:

Minutes:

See the report of the Director and Chief Technical Adviser (agenda item 7).

 

Jim Brennan, Director, updated the Authority on proposals by the European Commission and Mayor for London on the Circular Economy. The following points were raised from discussion by Members.

 

There was an important role for central government to promote harmonisation on packaging and develop the recycling market.  This was likely to require capital investment.

 

There were opportunities for job creation in West London.

 

Reduction in packaging could impact on the achievement of recycling targets.

 

LWaRB did set guidelines on harmonisation but there were no prescriptive regulations.  There was a discussion about harmonisation of containers used for waste collection across boroughs and whether harmonisation in this area might save money on purchasing.

 

Councillor Mahfouz suggested Members should start discussions in their constituent boroughs on the Circular Economy.  There was the opportunity to influence the debate and consider what synergies there were for West Waste.

 

Resolved -

 

a)       That the proposals by both the Mayor of London and EC for moving to a circular economy be noted.

 

b)       That the impacts of the EC proposals for waste management identified in the Joint Waste Disposal Authority (JWDA) commissioned report (appendix one) be noted.

 

c)       That the Director discuss with the constituent boroughs the impact of these proposals and maintain a dialogue with the other JWDAs on mitigating their impacts on services.

51.

Exclusion of Press and Public

Minutes:

Resolved -

 

That the public and press be asked to leave the meeting during discussion of the following item because exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 is likely to be made known.

52.

Urgent confidential business

Minutes:

The chairman agreed to consider an update on the restructure of the Authority's management team on the grounds of urgency that a decision on implementing certain aspects of the proposals, already agreed in principle, could not be delayed until the next meeting.

 

Officers updated Members on the recruitment to the new Managing Director post, and on the position of the current Director.

 

Resolved -

 

That, in accordance with the staff restructure proposals agreed by the Authority on 20 March 2015 which deleted the post of Director, the current post holder be dismissed on the grounds of redundancy by the end of March 2016.