Hounslow Council


Agenda and minutes

Venue: Committee Room 3, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Kay Duffy Tel: 020 8583 2067 or Email:  kay.duffy@hounslow.gov.uk 

Items
No. Item

210.

Apologies for Absence

Minutes:

Apologies were received on behalf of Councillor Guy Lambert.

211.

Minutes of the meeting held on 20 October 2016 and Matters Arising pdf icon PDF 135 KB

Minutes:

The minutes of the October meeting were agreed as a correct record and signed by the Chair.

212.

Relocation of the Layton Collection (Oral Report) - David Stockdale, Heritage and Arts Services & Major Projects Manager pdf icon PDF 7 KB

Additional documents:

Minutes:

David Stockdale, who was welcomed to his first meeting, confirmed that the entire stock of Hounslow library had to move to the Civic Centre one year earlier than expected, as the site had been offered to JobCentre Plus on a 10 year contract.  The option of moving the local studies with the collections had been considered before space constraints prevented it from becoming a reality.  Feltham Library could accommodate the archives, local studies and the collection and would become the permanent new home for the collection.

 

When asked why a site could not be located in Brentford, David highlighted the importance of using the archives for the borough wherever they were located and confirmed that the Feltham Library site ensured that everything could be kept together.  Whilst it was acknowledged that consideration had also been given to a possible use for the Small Mansion at Gunnersbury Park, the renovation costs for that building had proved prohibitive.  David stressed the importance of carrying out outreach work across the entire borough.  The Chair agreed that outreach was carried out by means of this meeting and suggested it would be helpful if Hounslow Council could assist with future outreach.

 

David reported that the capacity of the Feltham Library had been lower than first thought, which meant that all of the local studies but only part of the Thomas Layton collection would be housed immediately in the new store room (converted from an existing meeting room).  This would guarantee a stable environment, similar to that of the current storage facility.  Removal and transfer would be carried out by a specialist firm and trustees were assured that all items would be carefully tracked during the move.  The remaining Layton items would be stored at London Metropolitan Archives (LMA) for a year whilst another space at Feltham Library was made suitable for the whole collection.  

 

It was suggested that the Thomas Layton Collection Project Officer could help with the local studies at Feltham, although it was acknowledged there may be a cost implication.  It was suggested that there may be a need for volunteer support to help with the move.  David showed members where the collection would be housed at Feltham using a site plan. He confirmed that all four chests would be transferred from Hounslow Library to Feltham (local studies and Layton Collection chests).  There was some discussion on the most suitable location for the collection at Feltham Library using the floor plan.

 

It was noted that, as there was a ‘per item’ retrieval cost for items stored at LMA, this transfer should be viewed as storage.  It was acknowledged there was unlikely to be a high number of requests for the items stored at LMA.  David suggested that to provide a higher profile for the collection at Feltham, trustees could consider having a changing display case or a display screen.  The Chair asked if there would be a display area on the ground floor at Feltham Library, as there may already be a display  ...  view the full minutes text for item 212.

213.

Draft Accounts for year ended 31 December 2016 and 2017 Projection - Lorelei Watson pdf icon PDF 229 KB

Additional documents:

Minutes:

See report presented by Lorelei Watson, Head of Treasury, Pensions and Capital, Deputy S151 Officer, Agenda Item 4.

 

When asked whether the trust wanted to transfer any further resources to BlackRock investment assets, it was agreed to note the submitted report and wait until the transfer of the collection to Feltham had been completed before making any further investments, as there may be a need to pay for a replacement display case or volunteer fees as part of the move.  Lorelei reminded trustees that it was possible to move small amounts into BlackRock, as they had in the past without penalty.

 

Resolved:

The submitted report was noted and it was agreed not to transfer any further resources to BlackRock investment assets at this time.

214.

Update from the Museum of London - Loan to Gunnersbury Park Museum pdf icon PDF 98 KB

Minutes:

Jon Cotton expressed disappointment that the collection would no longer be displayed to its local audience at Gunnersbury.  It was, however, acknowledged that the artefacts might be safer stored at the Museum of London (MOL) whilst renovation work continued at Gunnersbury Park.  Jon Cotton confirmed that Jackie Keily had taken over from Caroline McDonald as senior curator at MOL.

 

Trustees asked that a visit to MOL for the trustees could be arranged in the Autumn, including a behind the scenes tour. (ACTION: Jon Cotton)

215.

Sponsor a Book update

Minutes:

Andrea Cameron reported that a late member of the Hounslow & District History Society had bequeathed many local history books to the Society, which was selling them to raise funds for the Sponsor a Book scheme.  To date £257 had been raised and it was anticipated that this amount would exceed £300 and would be match funded by the Trust.  Books would be preserved that matched an area of member’s interest.

 

Andrea also reported that Eddie Menday had written an article in the Hounslow Chronicle referring to the Collection, and that as a result a lady had donated £1000.  Three books had been selected for restoration using this donation (one of which would be a two-volume pharmacopoeia of 1679 and the other a little book on Pugin, which was heavily discoloured).  Blissetts would be asked to estimate for this work before the donation was confirmed.  Andrea asked that these three books should be removed from the collection before the move from Hounslow Library.  The Chair agreed to place these in the Layton Box within the Layton store so that they could be brought out for restoration.

216.

Layton's Library - Update on HLF supported project (Oral Report) pdf icon PDF 6 KB

Minutes:

In discussion on the proposed options the Chair suggested asking their volunteer, Emma White, to begin promoting the Trust’s website and raising awareness of the collection on Twitter, possibly also using snippets of the new film, to ascertain public interest.

 

Trustees agreed to the use of the available funding towards the options proposed in the submitted document and to help fund Emma to assist with the transfer of the collection and setting up in Feltham Library.

 

Trustees reacted positively to the rough cut of the new video, which was due for completion and publication on the video sharing website, Vimeo, by the end of April when the new website would also be launched.  It was felt that the cost of the production at £3,480 represented good value for money. 

 

Resolved:

To agree with Heritage Lottery Fund to extend the funding deadline to 30 April, to allow time for submission of the completion report.

217.

Any other urgent business

Minutes:

No urgent business was raised.