Hounslow Council


Agenda and minutes

Venue: Committee Room 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Joti Patel Tel: 020 8583 3356 or Email:  joti.patel@hounslow.gov.uk 

Items
No. Item

201.

Apologies for Absence

Minutes:

Apologies were submitted on behalf of Howard Simmons and Jon Cotton.

202.

Minutes of the meeting held on 18th July 2016 and Matters Arising pdf icon PDF 120 KB

Minutes:

The minutes of the meeting held on 18 July 2016 were agreed and signed by the Chair as a correct record, subject to the following amendment:

 

Minute 199: Any Other Business:

he” to be amended to read “she” in the following sentence: “Councillor Corinna Smart, Cabinet member, had visited all the libraries and she had discussed how important the storage requirements were.”

203.

Finance Report pdf icon PDF 217 KB

Minutes:

See report presented by Lorelei Watson, Head of Treasury, Pensions and Capital, Deputy S151 Officer, Agenda Item 3.

 

Lorelei asked trustees whether they wished to invest any of the Trust’s projected liquid resources in BlackRock or to defer any investment until the markets had become less volatile post Brexit and the forthcoming American presidential election.  Following a discussion on the matter trustees agreed not to invest in BlackRock at this time. 

 

Trustees acknowledged that the project end date was 31 October and that the Trust had a further period to address any outstanding financial commitments before closing the project accounts on 31 December. 

 

Resolved:

·       Trustees noted the submitted report.

·       Trustees agreed not to invest any of the Trust’s projected liquid resources in BlackRock at this time.

204.

Update from the Museum of London pdf icon PDF 284 KB

Minutes:

See submitted update from James Wisdom, Agenda Item 4.

 

James noted that the location of Farringdon Crossrail station directly across from the new Museum of London site improved access to the museum.  The Joseph Banks Patu would be displayed in the “Expanding City 1675-1850” exhibit, which James felt would be provide positive exposure for the wider Collection.

 

Resolved:

The submitted update was noted.

205.

Progress Report on the Layton Lottery Project pdf icon PDF 190 KB

Minutes:

See report submitted by James Wisdom, circulated separately prior to the meeting and included on the electronic agenda for reference, Agenda Item 5.

 

Trustees noted that Boston Manor House had received 1935 visits this year to date, with a further 150 visits anticipated by the end of October.  This figure compared very favourably to the 1500 visits recorded for 2015.

 

Further explanation was provided on the workshops undertaken during the year.  Of particular note was the Bug Hunt workshop where colourful illustrations of creatures and insects from the book collection were displayed.

 

Work on digitising a total of between 45 and 50 books was in progress, the object of which was to encourage people to use the Layton Collection.

 

Trustees supported the proposals for the redistribution of items cleared from the base room at Chiswick Library.  The Chair confirmed that a report would be submitted on the project to Heritage Lottery Fund in November.  Andrea Cameron indicated that feedback on the project could be harvested from the visitors’ book and data collected on the walls of Boston Manor House during the project. 

206.

Carillion Contract with Harwell Support Services

·       Update

Minutes:

James Marshall provided confirmation that the annual subscription had now been paid to Harwell Technical Services, archival disaster management and document recovery.   He drew attention to the fact that the delay in payment had meant that the Collection remained uninsured for a period of up to eight weeks.  Discussions were ongoing with Carillion as to whether Harwell Technical Services met their criteria to be set up as a creditor.  Trustees raised concerns about the same delays in payment occurring next year and agreed to include this matter on the Risk Register.

 

Referring to the plans to move Hounslow Library out of the Treaty Centre and into the new Civic Centre once built, trustees called for clarification on plans to secure offsite storage and suitable permanent accommodation for both the Local Collection and the Thomas Layton Collection from both the Lead Cabinet Member, Councillor Corinna Smart, and the Chief Executive, Mary Harpley.

207.

Review Risk Register pdf icon PDF 185 KB

Minutes:

See submitted report, Agenda Item 7.

 

Trustees agreed to include the following text under Disaster Planning: “To ensure maintenance of a conservation contract to deal with recovery from a disaster.”

 

Under Care and Management “Appropriate storage space” to be replaced with the following text: “Appropriate arrangements in place for the long-term storage of the Collection after Hounslow Library moves out of the Treaty Centre.”

 

Resolved:

Trustees approved the amendment of the Risk Register as detailed above.

208.

Sponsor a Book

·       Update

Minutes:

Andrea Cameron provided an update on this project with the local Hounslow History Society who had to date raised £150 towards the restoration of selected books.  The project was set to run until the end of the current financial year and it was hoped that match funding could be secured to maximise the available restoration fund.  Andrea noted that she would use her contacts to secure a suitable book binder experienced in conservation of such texts.

209.

Any other business

Minutes:

Spalding Gentlemen’s Society:

Councillor Sam Hearn asked whether the Spalding Gentlemen’s Society had contacted the Trust, as it was exhibiting the works of the author Stuckeley and the Trust held three of his works. Councillor Hearn added that the Society held regular lectures that were very well attended and might provide some exposure to the Collection.

 

Layton Collection website:

Councillor Guy Lambert drew attention to the fact that visitors to the old website (www.thomaslayton.org.uk) were not automatically being redirected to the new site (www.laytoncollection.org) and asked that this was addressed.