Hounslow Council


Agenda and decisions

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles on Tel: 020 8583 2066 or email:  carol.stiles@hounslow.gov.uk 

Note: Moved from Tuesday, 3 May 2011 

Items
No. Item

1.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

All members were present.

 

There were the following declarations of interest:

 

Item 10 – Parking Enforcement Policy and Protocols Review – Councillor Mayne declared that he lived in one of the shopping parade areas affected by the report but as he did not have a car this was not a personal or prejudicial interest.

 

Item 13 – Hounslow Manor – Conversion to Academy Status – Councillors Lily and Rajinder Bath declared a personal and prejudicial interest and would leave the room during discussion of that item.  

2.

Minutes of the meeting held on 12 April 2011 pdf icon PDF 74 KB

To confirm the minutes of the meeting held on 12 April 2011

 

Decision:

The minutes of the meeting held on 12 April 2011 were confirmed.

3.

Annual Audit Letter 2009-2010 pdf icon PDF 67 KB

Report by Stephen Fitzgerald, Director of Finance.

 

Andrea White, District Auditor, will attend the meeting for this item.

 

The Annual Audit Letter 2009-10 and the covering report will also be considered by the Audit Committee on Thursday, 28 April 2011. Please note that there may be an update to the report following discussion by the Audit Committee.

 

 

Additional documents:

Decision:

Resolved:

 

A revised appendix was tabled, incorporating comments following discussion by the Audit Committee on 28 April. The Executive noted the recommendations in the Annual Audit Letter and approved the response and action plan set out in the revised appendix to the report.

3a

Revised Appendix to Audit Letter following consideration of the Audit Committee pdf icon PDF 51 KB

Decision:

The Executive considered and agreed the revised action plan.

4.

Executive Response to the Finance and Performance Scrutiny Panel Review of Non Permanent Staff Within the Authority pdf icon PDF 90 KB

Report by Councillor Theo Dennison, Lead Executive Member for Finance and Performance.

Decision:

Resolved:

 

  1. The Executive agreed the responses to the Overview and Scrutiny report as set out in Appendix 1 of the Executive report.
  2. The Executive asked that the Corporate Leadership Team take responsibility to consider the position with off contract agency staff.
  3. The Executive requested a report back on progress to the Executive in September.

 

5.

Joint Health and Social Care Commissioning Strategies for Older People's Mental Health Services and People with a Learning Disability and Autistic Spectrum Conditions 2011-16 (2 policies) (CS300) pdf icon PDF 72 KB

Report by Mimi Konigsberg, Director of Community Services.

 

Additional documents:

Decision:

Resolved:

 

The Executive approved the strategic priorities for the development of health and social care services over the next five years as proposed by the Joint Commissioning Strategy for Older People’s Mental Health Services in Hounslow 2011-2016 and the Joint Commissioning Strategy for people with Learning Disability and Autistic Spectrum Conditions 2011-2016.

6.

Re-provision of User Involvement and Day Services for People with Mental Health Conditions (CS331) pdf icon PDF 91 KB

Report by Dugald Miller, Assistant Director Partnerships and Commissioning, Community Services.

 

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

1.1       That written notices are served on the Star Centre and Open Door to terminate their contracts and that the combined funding of £301k pa is utilised for the re-provision of local mental health day services

 

1.2       That written notices are served on the West London Mental Health ("WLHMT") and Next Steps Forward to terminate their contracts. That the resources currently invested in these services £35k pa are combined with the resources invested in the LBH user-led service Number 10 Project £92k pa for the re-provision of mental health user involvement and user-led services.

 

1.3       That approval is given to tender for one mental health day services contract and user-led involvement contract. The maximum annual cost of providing mental health day services and user involvement will be £393k and £159k pa respectively. Each contract is to be for 2 years with an option to extend for 1 year (dependent upon availability of funding). The total value for each contract including potential extensions is up to a maximum of £1,179k and £477k respectively (see table 4.3 for per annum break down).

 

1.4       The Executive noted that, as bids will be encouraged from the Voluntary Sector, the Council will test for financial ability to deliver the contracts in a flexible manner appropriate to that sector, including replacing the test of the service provider being able to demonstrate that the contract value is only 30% of their total turnover with an analysis of an organisation’s last three years annual accounts, and a consideration of the use of performance bonds etc.  

 

1.5The Executive agreed that these services are classified as a preventative element of Hounslow’s Putting People First strategy, ensuring they are free at the point of access to the user given they satisfy any access criteria, and that the option for Personal Budget holders to purchase an enhanced service from the day service provider as needed is included within the specification.

 

2. The Executive also agreed that it was not necessary to report back the outcome of the tendering exercises and agreed to delegate authority to the Lead Member to agree the contracts.

 

 

7.

Community Services (Adult Social Care) Procurement Plans 2010/11 and 2011/12 (CS306) pdf icon PDF 118 KB

Report by Mary Crawford, Head of Joint Commissioning (Adult Services).

 

Decision:

Resolved:

 

The Executive authorised the decisions on Adult Social Care contracts as detailed in the attached appendices to the report and summarised within the report.

8.

Service Standards for Council Tenants (CS 313) pdf icon PDF 62 KB

Report by Barbara Perry, Head of Housing Client and Partnerships, Community Services.

Additional documents:

Decision:

Resolved:

 

  1. The Executive agreed the recommendation of the report that the Service Standards developed and agreed with tenants and their representatives be approved and accepted as the basis for a borough-wide Local Offer.
  2. The Lead Member agreed to investigate and reply in writing to a point raised by Councillor Smart seeking to ensure there was cover and back up for elderly services where there were faulty alarms to be repaired.

9.

Decision to Utilise Previously Allocated London Councils Contribution in Supporting Local Voluntary and Community Sector Organisations (CS 328) pdf icon PDF 77 KB

Report by Mimi Konigsberg, Director of Community Services.

 

Decision:

Resolved:

 

The Executive approved an additional budget of £370k to support the Borough’s voluntary and community sector and deliver the priorities as set out in paragraph 3.6 of the report.

10.

Parking Enforcement Policy and Protocols Review (ENV 109) pdf icon PDF 152 KB

Report by Michael Jordan, Director of Environment.

 

Additional documents:

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

1.1       An extension to the current Vehicle Removals contract to allow sufficient time to retender a new contract that will seek to operate on a cost neutral basis. (Ref. par. 3.4).

1.2       That the service is referred to as Parking Management and Traffic
            Enforcement Services (PTES) to properly reflect the range of services
            undertaken. (Ref. par. 4.4).

1.3       The adoption of the Parking and Traffic Enforcement Policy (PEP)
            attached as Appendix A which incorporates:-

1.3.1   The use of mobile CCTV for schools and general enforcement and to note the Service is seeking approval for moving traffic enforcement by incorporating it for the purposes of this function within the Traffic Orders. (Ref. par. 5.1.1).

1.3.2   The observation time where required for CCTV enforced loading/waiting restrictions at 2 minutes. (Ref. par. 5.1.4).

1.3.3   The observation time where required for Civil Enforcement Officers (CEOs) at 3 minutes. (Ref. par. 5.1.5).

1.4       The criteria for CCTV set by the Executive for notices and notification of the public are applied for any new cameras. Ward Members affected by any further roll out are to be consulted before CCTV enforcement commences in their wards. (Ref. par. 5.2.1)

1.5       That Blue Badge Holders should be allowed to use Resident parking 
            bays. (Ref. par. 5.3.2).

1.6       The updated charges and administration procedures for Parking Permits as follows (Ref. par. 5.5 – 5.5.6) to apply from 1st July 2011:-

1.6.1   Updates to the current Permit application process and harmonise related fees and charges so that first resident permits are the lowest.

1.6.2   Resident permit application forms to have mandatory reference to insurance documentation at a Hounslow address only and within relevant CPZ.

1.6.3   The price of the first resident permit, which is set at £60 p.a. for all CPZs, should be the minimum cost applied for permits across the board. (that is, other permits should not be cheaper).

1.6.4   A discount of 50% for the first permit in the household if the vehicle is Category A under the governments “UK fuel economy label” scheme.

1.6.5   That the price of residential permits for 2nd, 3rd  and subsequent vehicles for a household be increased by minimum of 25% to reduce the pressures on parking places.  The new permit charges for all CPZs are:

                        2nd permit  - £100 p.a.

                        3rd and subsequent permit - £165 p.a.

1.6.6.  Doctor’s medical and commercial carer permit prices be set at £120 p.a. (equivalent to £10 per month). However, a £60 p.a. charge be levied for carers in the financial year 2011/12 as a transition.

1.6.7   A relative/ nominated friend may apply for a carer permit specific to a CPZ for £60 p.a.

1.6.8.  The range of permits be consolidated to cover the presentservice  offerings without being over complicated thus allowing residents, businesses and their visitors to easily assess and apply for the most appropriate and cost effective parking permit for them.  ...  view the full decision text for item 10.

11.

Construction Safety Policy pdf icon PDF 64 KB

 

Report by John Kitching, Head of Human Resources and Organisational Development.

 

A copy of the Action Plan will be printed and circulated separately for members on A3 paper.

Additional documents:

Decision:

Resolved:

 

1. The Executive agreed the recommendations of the report as follows:

 

  1. The Executive agreed the new Construction Safety Policy.
  2. The Executive agreed the publication of the Policy on the Council’s website.
  3. The Executive agreed to monitor progress on the Construction Safety Policy’s implementation.

 

2. The Head of HR would respond outside the meeting to a question from Councillor Smart concerning the completion date for training.

12.

Hounslow Empty Property Strategy 2011-16 (CS307) pdf icon PDF 80 KB

Report by Amir Salarkia, Head of Private Sector Housing, Community Services.

Additional documents:

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive approved the Empty Strategy Policy attached to the report and agreed implementation of the action plan until 31 March 2012.
  2. The Executive agreed to delegate authority to the Director of Community Services to implement any minor changes to the text and any amendments required as a result of any implementation issues.
  3. The Executive agreed that there should be a report back to the Executive for 2012/13 onwards once the position on Government funding is known.

13.

Hounslow Manor School - Conversion to Academy Status (CSLL 204) pdf icon PDF 118 KB

Report by Judith Pettersen, Director of Children’s Services and Lifelong Learning.

 

 

Additional documents:

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive supported the move to seek sponsored Academy status for Hounslow Manor.
  2. The Executive supported the Governors’ resolution to seek Academy status and their choice of LAET as sponsor.
  3. The Executive committed to working with the Governing Body of Hounslow Manor School to effect a smooth transfer; additionally seeking assurance from Governors that they will not withdraw from the process.
  4. The Executive reserve the right, should Governors rescind their decision, to approve the move to Academy status and choose an alternative sponsor.

14.

Highways Maintenance PFI Project (FIN 020) pdf icon PDF 83 KB

Report by Michael Jordan, Director of Environment.

 

Please note that there is a confidential appendix to this report in Part II of the agenda, following the exclusion of press and public.

 

Given commercial sensitivity, this confidential appendix will be circulated separately to Executive members.

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive noted the revised funding package offered by the Department for Transport.
  2. The Executive approved the Council’s revised maximum financial contribution to the project as set out in the Part 2 confidential appendix to this report. (This was agreed separately in Part 2 of the meeting).
  3. The Executive noted the project procurement timetable for service commencement in January 2013.
  4. The Executive confirmed the delegation of all necessary powers up to preferred bidder stage to the Executive Lead Member for Environment, in consultation with the Highways Maintenance PFI Project Board.
  5. The Executive noted that the selection of the preferred bidder will be the subject of a further report.

 

 

15.

Monthly Revenue Financial Monitoring - 28 February 2011 pdf icon PDF 81 KB

Report by Stephen Fitzgerald, Director of Finance.

Additional documents:

Decision:

Resolved:

 

The Executive:

 

  1. Noted the results of revenue budget monitoring at 28 February 2011.
  2. Agreed action to contain out turn within the Council’s corporate budget for 2010-11.

16.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no urgent business.

17.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

18.

Adult and CSLL Social Care System (Corp Serv 47)

Report by:

 

Charlotte Fitzgerald, Assistant Director, Transformation and Performance. Community Services.

Chris Hogan, Assistant Director, Specialist Services, Children’s Services and Lifelong Learning.

Steven Houghton-Burnett, Interim Head of ICT.

 

 

Decision:

Resolved:

 

The Executive approved the recommendations of the confidential report for the award of contracts for the delivery, implementation, support and maintenance of Community Services Adult Social Care Systems and Children’s Services and Lifelong Learning Children’s Social Care Systems and approved the capital and revenue budgets to support the respective elements of the system.

19.

Highways Maintenance PFI - Confidential appendix to Item 14

This is a confidential appendix to the report at Item 14 of the public agenda. The appendix contains commercially sensitive information and will be circulated to members of the Executive only on red pages.

Decision:

Resolved:

 

The Executive agreed Recommendation 1.2 of the report at Item 15 of the agenda.

20.

Any Other Items which the Chair considers urgent and are exempt from publication

Decision:

There was no urgent confidential business.