Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Carol Stiles on Tel: 020 8583 2066 or email:  carol.stiles@hounslow.gov.uk 

Items
No. Item

117.

Declarations of interest or any other communications from Members

Decision:

There were no declarations of interest.

Minutes:

There were no declarations of interest.

118.

Minutes of the meeting held on 8 March 2011 pdf icon PDF 128 KB

To confirm the minutes of the meeting held on 8 March 2011

Decision:

The minutes of the meeting held on 8 March 2011 were confirmed, with the following amendments;

 

Amend the word ‘Franklin’ to ‘Frampton’ (para.4, item 107, page 7 refers), amend the word ‘£1.4m’ to ‘nearly £1.5m’ (para.2, item 107, page 7 refers) and amend the word ‘£1.5m’ to nearly £1.5m’ (para.9, item 107, page 7 refers).   

Minutes:

The minutes of the meeting held on 8 March 2011 (agenda item 2 and the Addendum Report) were confirmed, with the following amendments;

 

a)     Amend the word ‘Franklin’ to ‘Frampton’ (para.4, item 107, page 7 refers), amend the word ‘£1.4m’ to ‘nearly £1.5m’ (para.2, item 107, page 7 refers) and amend the word ‘£1.5m’ to nearly £1.5m’ (para.9, item 107, page 7 refers).  

 

b)     CP122 (NI 192) – Waste and recycling – page 7, para.2 quotes a figure of £1.4m for the cost of the present system, whereas para.9 on the same page quotes a figure of £1.5m. The correct figure quoted should read ‘nearly £1.5m’ and the entries in both paragraphs should be amended to read ‘nearly £1.5m’.

 

Matters Arising

 

Councillor Cadbury advised that the figure of 1,186 properties was correct and not high (pledge 3, item 1, page 3 refers) and that there were approximately 60-70 second homes, which were derelict (pledge 3, para.5, page 5 refers).

119.

Children's Services & Lifelong Learning (CS&LL) Section 106 Allocations and Capital Programme - Update to CSLL 110 (CSLL 159 and 192) pdf icon PDF 55 KB

Report by Judith Pettersen, Director of Children’s Services and Lifelong Learning

 

 

Additional documents:

Decision:

Resolved:

 

The Executive approved the recommendations of the report as follows:

 

  1. The Executive approved the allocation of projects against the £1,900,772 of Education S106 funding previously identified for the Primary Expansion Programme and to request a further allocation of £99,228 for this Programme.
  2. The Executive approved the amendments to the project and budget allocations previously approved under CSLL 110, following more detailed analysis of budgetary requirements based on individual site constraints.
  3. The Executive agreed to delegate authority to the Director of CS&LL for further reprioritisation, should this be necessary, as the overall Capital Programme proceeds on the basis that the total Programme does not exceed the allocated and available remaining budget of £31,119,407.
  4. The Executive agreed to establish two bulge Reception classes at Lindon Bennett (Special) Primary School Specialist Nursery Unit located in Feltham, for up to 10 places in each class for pupils who will become 5 during the academic year 2011/12.

Minutes:

See report by Judith Pettersen, Director of Children’s Services and Lifelong Learning (agenda item 4)

 

Councillor Sachin Gupta, Lead Member for Education, presented the report.

 

Resolved:

 

The Executive approved the recommendations of the report as follows:

 

  1. The Executive approved the allocation of projects against the £1,900,772 of Education S106 funding previously identified for the Primary Expansion Programme and to request a further allocation of £99,228 for this Programme.
  2. The Executive approved the amendments to the project and budget allocations previously approved under CSLL 110, following more detailed analysis of budgetary requirements based on individual site constraints.
  3. The Executive agreed to delegate authority to the Director of CS&LL for further reprioritisation, should this be necessary, as the overall Capital Programme proceeds on the basis that the total Programme does not exceed the allocated and available remaining budget of £31,119,407.
  4. The Executive agreed to establish two bulge Reception classes at Lindon Bennett (Special) Primary School Specialist Nursery Unit located in Feltham, for up to 10 places in each class for pupils who will become 5 during the academic year 2011/12.

120.

Determination of School Admission Arrangements and Co-ordinatated Admission Schemes 2012/2013 (CSLL 195) pdf icon PDF 43 KB

Report by Judith Pettersen, Director of Children’s Services and Lifelong Learning.

 

Additional documents:

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive agreed the arrangements set out in Appendix A of the report and adopted and agreed to publish the pan-London co-ordinated scheme as the Authority’s admission scheme in respect of Community Reception school admissions.
  2. The Executive agreed the arrangements in Appendix B of the report and adopted and agreed to publish the pan-London scheme as the Authority’s admission scheme for Secondary schools for 2012.
  3. The Executive agreed the arrangements in Appendix C of the report and adopted and agreed to publish the pan-London scheme as the Authority’s admission scheme for In-Year admissions for Nursery, Primary and Secondary schools.
  4. The Executive noted the outcomes to the consultation in respect of oversubscription admission criteria to be applied for Community Nursery, Reception and Primary school admissions, and agreed to change the oversubscription criteria including fewer priority admission areas and a sibling priority. The revised oversubscription criteria agreed were shown in Appendix D of the report.
  5. The Executive agreed the oversubscription admission criteria to be applied for Community Secondary for admissions in September 2012, as set out in Appendix E of the report.
  6. The Executive agreed the oversubscription admission criteria to be applied for Community Single Sex Secondary schools for admissions in September 2012, as set out in Appendix F of the report.
  7. The Executive agreed the admission criteria to be applied for Community Sixth Form admissions in September 2012, as set out in Appendix G of the report.
  8. The Executive noted the admission criteria to be applied for Hounslow Primary Voluntary Aided schools admissions in September 2012, as set out in Appendix H of the report.
  9. The Executive noted the admission criteria to be applied for Secondary Voluntary Aided, Lampton Academy and Foundation schools admissions in September 2012, as set out in Appendix I of the report.

 

 

Minutes:

See report by Judith Pettersen, Director of Children’s Services and Lifelong Learning (agenda item 4).

 

Councillor Sachin Gupta, Lead Member for Education, presented the report.

 

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive agreed the arrangements set out in Appendix A of the report and adopted and agreed to publish the pan-London co-ordinated scheme as the Authority’s admission scheme in respect of Community Reception school admissions.
  2. The Executive agreed the arrangements in Appendix B of the report and adopted and agreed to publish the pan-London scheme as the Authority’s admission scheme for Secondary schools for 2012.
  3. The Executive agreed the arrangements in Appendix C of the report and adopted and agreed to publish the pan-London scheme as the Authority’s admission scheme for In-Year admissions for Nursery, Primary and Secondary schools.
  4. The Executive noted the outcomes to the consultation in respect of oversubscription admission criteria to be applied for Community Nursery, Reception and Primary school admissions, and agreed to change the oversubscription criteria including fewer priority admission areas and a sibling priority. The revised oversubscription criteria agreed were shown in Appendix D of the report.
  5. The Executive agreed the oversubscription admission criteria to be applied for Community Secondary for admissions in September 2012, as set out in Appendix E of the report.
  6. The Executive agreed the oversubscription admission criteria to be applied for Community Single Sex Secondary schools for admissions in September 2012, as set out in Appendix F of the report.
  7. The Executive agreed the admission criteria to be applied for Community Sixth Form admissions in September 2012, as set out in Appendix G of the report.
  8. The Executive noted the admission criteria to be applied for Hounslow Primary Voluntary Aided schools admissions in September 2012, as set out in Appendix H of the report.
  9. The Executive noted the admission criteria to be applied for Secondary Voluntary Aided, Lampton Academy and Foundation schools admissions in September 2012, as set out in Appendix I of the report.

 

 

121.

Housing Revenue Account (HRA) Capital Programme 2011/12 - 2020/21 (FIN 24) pdf icon PDF 96 KB

Report by Catherine Park, Director of Finance, Hounslow Homes.

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive approved the updated Capital Investment Programme included at Appendix 2 to the report.
  2. The Executive noted the proposal to deliver a programme of Photovoltaic (PV) Cell installation for which approval will be sought separately.

 

 

Minutes:

See report by Catherine Park, Director of Finance, Hounslow Homes (agenda item 5).

 

Resolved:

 

Councillor Cadbury, Lead Member for Housing Strategy and Commissioning, advised that the report was presented to the Executive annually and that it provided an update on capital spend. Appendix 1 showed the programme of spend over 10 years. It was part of a rolling programme and Councillor Cadbury advised that there was no significant difference from previous years.

 

In response to Members’ questions, Tara Agarwal, Hounslow Homes, advised that Appendix 1 came from the stock condition survey based on life cycles of different elements. She advised that, although it was based on the life cycle, expenditure was smoothed out across the years to develop a more realistic programme. Similarly, kitchens and bathrooms were based on a stock condition survey about when properties were built and would be moved around to develop a realistic programme.

 

The life cycle of the lifts was based on usage and a schedule had been produced. There was nothing falling within the year, but the realistic programme would be based on inspections.

 

Councillor Dennison questioned how useful the Appendix was as a basis for planning ahead. He noted that Appendix 2 showed expenditure for next year to be equal to the first four years of the programme. He understood that it was an indication, but asked how it was useful; if four years worth of money was spent next year it would indicate that there would be a lull or much more money would be spent. He felt that it would be more useful to see a better indication of the programme rather than out of date information.

 

Ms Agarwal advised that Appendix 1 was part of the investment programme, which could be moved following an inspection. A caveat was needed because regular inspections and surveys were carried out. The data allowed officers to develop a programme and plan resources. The information was kept up to date and the document would be refreshed.

 

Councillor Dennison asked when the updated version would be available and asked for an assurance that the indicated spend on district heating did not mean that there would be an overspend in 30 years time. He was concerned that, if so much was spent now, the work would all need to be done again at a later date.

 

Ms Agarwal advised that there were longer programmes of work, which showed when things were due for renewal. There was a 30-year programme for district heating and a 60-year programme for kitchens and bathrooms. Resources were only provided annually and in the future, officers would be looking at a self-financing regime, where the Council could borrow money and they would be looking at a 30-year programme.

 

In response to further questions, Ms Agarwal advised that there were reserves, which could be used in emergencies. The document did not take into account inflation, but that it fed into the business plan, where it would be taken into account. The document would  ...  view the full minutes text for item 121.

122.

Review of Policy and Arrangements for Community Use of Schools and other Buildings within CSLL Portfolio (CSLL 160) pdf icon PDF 51 KB

Report by Judith Pettersen, Director of Children’s Services and Lifelong Learning.

 

Additional documents:

Decision:

Resolved:

 

The Executive agreed the recommendations of the report as follows:

 

  1. The Executive approved removal of the subsidy provided to a select number of schools to offer community access to accommodation.
  2. The Executive noted the support that will be offered to not-for-profit organisations if their access to accommodation is affected by cessation of the subsidy to schools. This will mitigate the potential for a negative Equalities Impact from this proposal.
  3. The Executive approved the other revisions to the current policy detailed in this report in respect of administrative arrangements, restrictions on use of accommodation by groups where this impairs community cohesion or the prevention of extremism, and improvements to safeguarding and child protection.

 

 

Minutes:

See report by Judith Pettersen, Director of Children’s Services and Lifelong Learning (agenda item 6)

 

Councillor Gupta presented the report.

 

Councillor Dennison endorsed the report. He felt that the Council needed to be clear about the assistance it would give to community groups and that funding through a grant system was an improvement.

 

The Executive agreed the recommendations of the report as follows:

 

Resolved:

 

  1. The Executive approved removal of the subsidy provided to a select number of schools to offer community access to accommodation.
  2. The Executive noted the support that will be offered to not-for-profit organisations if their access to accommodation is affected by cessation of the subsidy to schools. This will mitigate the potential for a negative Equalities Impact from this proposal.
  3. The Executive approved the other revisions to the current policy detailed in this report in respect of administrative arrangements, restrictions on use of accommodation by groups where this impairs community cohesion or the prevention of extremism, and improvements to safeguarding and child protection.

 

 

123.

Transformation programme 2011-2014 - First phase priorities pdf icon PDF 113 KB

Report by Mary Harpley, Chief Executive.

 

Report unavailable at point of dispatch – to follow.

 

Decision:

Resolved:

 

The Executive agreed the recommendation in the report as follows:

 

That the launch of the 10 workstreams, which are expected between them to make a substantial contribution to the £42m savings, which the Council needs to deliver over the next four years, be noted.

Minutes:

See report by Mary Harpley, Chief Executive (agenda item 7)

 

Resolved:

 

Members welcomed the Programme. They felt that quite radical changes were being considered, but noted that joint work was already taking place with other West London Local Authorities. They felt that the Transformation Programme was a sensible idea and the right direction for the Council to be taking.

 

The Executive agreed the recommendation in the report as follows:

 

That the launch of the 10 workstreams, which are expected between them to make a substantial contribution to the £42m savings, which the Council needs to deliver over the next four years, be noted.

124.

Restructure of central departments and revised arrangements in Chief Executive's Department (HRP5) pdf icon PDF 241 KB

Report by Mary Harpley, Chief Executive.

 

 

Decision:

Resolved:

 

  1. The Executive endorsed the recommendations made by the Chief Executive in the report which delivered annual savings of £700,000.
  2. The Executive approved the deletion during 2011/12 from the council’s staffing structure of the following ten senior posts:

 

1.      Director of Finance

2.      Director of Corporate Services

3.      Borough Solicitor

4.      Deputy Borough Solicitor

5.      Assistant Director Policy and Communications

6.      Assistant Director Scrutiny and Performance

7.      Assistant Director Procurement

8.      Assistant Director ICT

9.      Assistant Director Shared Services

10.Assistant Director Human Resources and Organisational Development

 

  1. The Executive approved the creation during 2011/12 of the following seven senior posts:

          

1.      Director of Corporate Resources

2.      Assistant Director Corporate Governance

3.      Assistant Director Corporate Policy, Performance and Scrutiny

4.      Assistant Director Transformation & HR

5.      Assistant Director Finance

6.      Assistant Director Procurement and Transactional Services

7.      Head of ICT

 

     4.  The Executive agreed to delegate the approval of the final Job Descriptions for each of the new roles to the Members’ Appointments Panel, in consultation with the Chief Executive.

 

 

Minutes:

See report by Mary Harpley, Chief Executive (agenda item 8)

 

Mary Harpley, Chief Executive, presented the report. She advised that the restructure would save £700,000 annually and could be implemented sufficiently quickly to secure a saving of £400,000.

 

Ms Harpley had spoken at length to staff about the restructure and the report set out comments made by staff and Ms Harpley’s responses.

 

There were still proposals to engage residents’ consultation under the Chief Executive’s office after further discussions had taken place with Councillor Raj Bath, Lead Member for Communities.

 

Councillor Dennison felt that the 151 officer should be a full member of the Corporate Leadership Team. He noted that assets and procurement would be subject to transformational work streams, which would affect Corporate Property and would need to be looked at further at a later date.

 

Councillor Mayne welcomed the report, but had some concerns that Appendix B appeared to have an attachment to departmental finance teams and a ‘silo mentality’. He asked if there would be a Head of Finance in the Finance Department. Ms Harpley acknowledged that there was a need for clarification. She accepted Councillor Mayne’s point about Heads of Finance and advised that the current structure did not go that far down and that there was a need for further consideration.

 

Councillor Dennison commented that the Executive were minded to move away from departmentalisation and that he would like to see that as part of the next layer of the restructure.

 

Resolved:

 

  1. The Executive endorsed the recommendations made by the Chief Executive in the report which delivered annual savings of £700,000.
  2. The Executive approved the deletion during 2011/12 from the council’s staffing structure of the following ten senior posts:

 

1.      Director of Finance

2.      Director of Corporate Services

3.      Borough Solicitor

4.      Deputy Borough Solicitor

5.      Assistant Director Policy and Communications

6.      Assistant Director Scrutiny and Performance

7.      Assistant Director Procurement

8.      Assistant Director ICT

9.      Assistant Director Shared Services

10.Assistant Director Human Resources and Organisational Development

 

  1. The Executive approved the creation during 2011/12 of the following seven senior posts:

          

1.      Director of Corporate Resources

2.      Assistant Director Corporate Governance

3.      Assistant Director Corporate Policy, Performance and Scrutiny

4.      Assistant Director Transformation & HR

5.      Assistant Director Finance

6.      Assistant Director Procurement and Transactional Services

7.      Head of ICT

 

     4.  The Executive agreed to delegate the approval of the final Job Descriptions for each of the new roles to the Members’ Appointments Panel, in consultation with the Chief Executive.

 

 

125.

Monthly Revenue Financial Monitoring - 31 January 2011 pdf icon PDF 34 KB

Report by Stephen Fitzgerald, Director of Finance

Additional documents:

Decision:

Resolved:

 

That the Executive:

 

  1. Noted the results of revenue budget monitoring at 31 January 2011.
  2. Agreed action to contain out turn within the Council’s corporate budget for 2010-11.

Minutes:

See report by Stephen Fitzgerald, Director of Finance (agenda item 9)

 

John Jones, Interim Deputy Director of Finance, presented the report. He felt that the projected under spend of £600,000 was quite a positive achievement.

 

Councillor Dennison endorsed the report as a whole, but felt slightly more pessimistic; there were significant on-going pressures identified in the report and it was unlikely that they could be dealt with without stringent action being taken.

 

Councillor Gupta felt that, if the level of growth could be maintained for March, it would be a brilliant achievement for all departments, which was echoed by the Leader.

 

Resolved:

 

That the Executive:

 

  1. Noted the results of revenue budget monitoring at 31 January 2011.
  2. Agreed action to contain out turn within the Council’s corporate budget for 2010-11.

126.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

Decision:

There was no other urgent business.

Minutes:

There was no other urgent business.

127.

Exclusion of Press and Public

To resolve that the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

 

Please note that members of the public and press must leave the meeting at this point.

Decision:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

Minutes:

Resolved:

 

That the public and press be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 is likely to be made known.

128.

Corporate Contract for the Supply of Advertising, Staff Outplacement and Executive Search and Selection Services (Corp Serv 57 and 58)

Report by Willie Griffin, Director of Corporate Services.

 

Decision:

Resolved:

 

The Executive agreed the recommendations of the confidential report as follows:

 

  1. That the Council enter into a contract for recruitment, other advertising and outplacement support for staff with the provider recommended in the report.
  2. That the Council enter into a Framework Agreement for Executive Search and Selection with the five providers recommended in the report.
  3. That the contract and the Framework Agreement both be entered into from April 2011 to March 2013, with the option to extend for a maximum two years, at the discretion of the Council acting with the partner boroughs.
  4. That all managers are instructed to use these contracts to obtain maximum efficiencies. Any exemption to be in accordance with guidelines to be prepared by the Head of Human Resources and Organisational Development.

Minutes:

See report by Willie Griffin, Director of Corporate Services (agenda item 12)

 

Resolved:

 

The Executive agreed the recommendations of the confidential report as follows:

 

  1. That the Council enter into a contract for recruitment, other advertising and outplacement support for staff with the provider recommended in the report.
  2. That the Council enter into a Framework Agreement for Executive Search and Selection with the five providers recommended in the report.
  3. That the contract and the Framework Agreement both be entered into from April 2011 to March 2013, with the option to extend for a maximum two years, at the discretion of the Council acting with the partner boroughs.
  4. That all managers are instructed to use these contracts to obtain maximum efficiencies. Any exemption to be in accordance with guidelines to be prepared by the Head of Human Resources and Organisational Development.