Hounslow Council


Agenda, decisions and minutes

Venue: Committee Rooms 1 & 2, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Irene Bowles Tel: 020 8583 2075 Email:  irene.bowles@hounslow.gov.uk 

Items
No. Item

83.

Apologies for absence, declarations of interest or any other communications from Members

Decision:

Apologies had been received from Peter Matthew (Director, Housing).

Minutes:

Apologies had been received from Peter Matthew (Director, Housing).

 

There were no declarations of interest.

 

The Chair welcomed David Penman to his first meeting as a representative for Sheltered Tenants, and everyone introduced themselves.

84.

Minutes of the meeting held on 7 September 2016 and Matters arising pdf icon PDF 213 KB

Decision:

The minutes of the meeting held on 7 September 2016 were agreed as a true and accurate record and signed by the Chair.

 

Matters Arising:

Item 77 – Future forum updates and questions

Members were advised that Doug Goldring had voiced their concerns about prostitution around Convent Way with the Police, and continued to work with them to endeavour to improve the situation. When the proposed door entry system upgrade was rolled out, Convent Way would be the first estate to benefit.

 

Item 78 – Resident Services Update

Doug Goldring had not received an invite to a Leaseholder Forum meeting; he was advised that the AGM would take place on 5 December 2016, and confirmed that he would attend.

 

[Moses Kasibante arrived at 7.10pm]

 

Minutes:

The minutes of the meeting held on 7 September 2016 were agreed as a true and accurate record and signed by the Chair.

 

Matters Arising:

Item 77 – Future forum updates and questions

Members were advised that Doug Goldring had voiced their concerns about prostitution around Convent Way with the Police, and continued to work with them to endeavour to improve the situation. When the proposed door entry system upgrade was rolled out, Convent Way would be the first estate to benefit.

 

Item 78 – Resident Services Update

Doug Goldring had not received an invite to a Leaseholder Forum meeting; he was advised that the AGM would take place on 5 December 2016, and confirmed that he would attend.

 

[Moses Kasibante arrived at 7.10pm]

 

85.

Hounslow Housing - Update - Ben Tomlinson pdf icon PDF 208 KB

Additional documents:

Decision:

Ben Tomlinson advised members that the initial results from the “Tell Us What You Think” survey had been analysed.  An Action Plan would be drawn up and circulated to members, together with the survey results, for discussion at a future meeting, either in February 2017 or May 2017.

 

[Ben Tomlinson left the meeting at 7.35pm]

Minutes:

Ben Tomlinson led members through his report (attached at item 3 of the Agenda pack), and answered questions raised by members.

 

The Chair advised that measures were being taken to stop some conversions of houses to Houses of Multiple Occupation (HMO), and confirmed that HMOs had to be licenced.

 

Ben Tomlinson advised members that the initial results from the “Tell Us What You Think” survey had been analysed.  An Action Plan would be drawn up and circulated to members, together with the survey results, for discussion at a future meeting, either in February 2017 or May 2017.

 

[Ben Tomlinson left the meeting at 7.35pm]

86.

Forum Updates and Questions - Doug Goldring pdf icon PDF 80 KB

Decision:

Doug Goldring gave brief feedback on questions from the Tenants’ Forum (attached to item 4 of the Agenda pack), and agreed to send a more comprehensive written response in the near future.  Members were reminded that any questions raised by the Forums should be submitted at least two weeks before any meeting, in order that a full response can be given.

 

A number of questions had been submitted by the Tenants’ Forum immediately prior to the meeting.  Doug Goldring confirmed that he would send a response to the Forum by the end of November 2016.

Minutes:

Doug Goldring gave brief feedback on questions from the Tenants’ Forum (attached to item 4 of the Agenda pack), and agreed to send a more comprehensive written response in the near future. 

·         Members were reminded that the Police and Council were always free to share information with each other in order to prevent a crime.

·         All void properties and their gardens should be cleared between tenancies.

·         There were some reports of fly-tipping and abandoned vehicles, that Doug Goldring agree to pursue.

·         It was acknowledged that the current phone system was inadequate, and members were assured that there were plans in hand to replace the system.

 

Members were reminded that any questions raised by the Forums should be submitted at least two weeks before any meeting, in order that a full response can be given.

 

A number of questions had been submitted by the Tenants’ Forum immediately prior to the meeting.  Doug Goldring confirmed that he would send a response to the Forum by the end of November 2016.

87.

Resident Services - Update - Kim Mitchell pdf icon PDF 4 MB

Additional documents:

Decision:

Doug Goldring agreed to consider the parking problems around Owen House, which had been exacerbated by the building works associated with the Blenheim Park scheme, and endeavour to find an appropriate solution.

 

Doug Goldring noted that there were significant issues with the use of garages owned by the Council, and agreed that this area of review might need to be brought forward into this financial year.

 

It was also agreed to endeavour to publish the latest version of the 5 year cyclical work plan as soon as possible.

Minutes:

Kim Mitchell let members through her report (attached to item 5 of the Agenda pack).

 

Doug Goldring agreed to consider the parking problems around Owen House, which had been exacerbated by the building works associated with the Blenheim Park scheme, and endeavour to find an appropriate solution.

 

Doug Goldring noted that there were significant issues with the use of garages owned by the Council, and agreed that this area of review might need to be brought forward into this financial year.

 

Doug Goldring agreed to forward the list of estates being considered for consultation on CPZs to the Chair.

 

It was also agreed to endeavour to publish the latest version of the 5 year cyclical work plan as soon as possible.

88.

Urgent Business

Any business which the Chair agrees to accept on grounds of urgency.

 

Decision:

a)    Non-delivery of Hounslow Matters

Members were asked to pass on details of addresses where delivery was still not happening to Doug Goldring and Sorriya Ali (Communications Team), as Communications managed the contract for delivery to homes.

 

b)   Contractors/carers, etc, not wearing identification badges

Keith Head had met with Kim Mitchell to discuss this problem, and a proposal had been made that appeared to address this.  Members were asked to report any non-compliance to Kim Mitchell.

Minutes:

a)    Non-delivery of Hounslow Matters

Members were asked to pass on details of addresses where delivery was still not happening to Doug Goldring and Sorriya Ali (Communications Team), as Communications managed the contract for delivery to homes.

 

b)   Contractors/carers, etc, not wearing identification badges

Keith Head had met with Kim Mitchell to discuss this problem, and a proposal had been made that appeared to address this.  Members were asked to report any non-compliance to Kim Mitchell.

89.

Date of next meeting

The next meeting is scheduled for Wednesday 1 February 2017 at 7pm in Committee Room 2, Civic Centre.

Decision:

The next meeting is scheduled for Wednesday 1 February 2017, in Committee Room 2, Civic Centre.

Minutes:

The next meeting is scheduled for Wednesday 1 February 2017, in Committee Room 2, Civic Centre.