Hounslow Council

Agenda and minutes

Venue: Committee Room 3, Civic Centre, Lampton Road, Hounslow. View directions

Contact: Joti Patel, Committee Administrator, Email: joti.patel@hounslow.gov.uk : 020 85833356 

No. Item


Apologies for Absence,declarations of interest and other communications from Members


Apologies for absence were received from Councillors Sue Sampson and Pritam Grewal.


Apologies for lateness were received from Councillor Shantanu Rajawat.


There were no declarations of interest.


Minutes of the meeting held on 7th November 2016 and Matters Arising pdf icon PDF 222 KB


The minutes of the meeting held on 7th November 2016 were agreed and signed.


There were no matters arising.


Voluntary Sector Budget Report pdf icon PDF 179 KB


See the report presented by Uttam Gujral, Head of Community Partnerships Unit, at agenda item 3, page 5


Uttam updated Members on the budget for 2017/18 approved at Borough Council on 23rd February 2017:


  • Waterman’s contract moved from this budget to Leisure Budget
  • Feltham Arts contract terminated
  • Community Grant reduced £100,000 in budget savings
  • Small Grants budget remained at £25,000
  • £237,000 allocated for London Councils budget which was more than the subscription for 2017/18
  • Budgets remained the same for Voluntary Sector development, residents’ surveys and community cohesion.


Action: Uttam agreed to speak with Councillor Lynch outside the meeting on questions regarding the end of funding for The Racial Equality Group.



 To note the 2017/2018 voluntary and community sector budget approved by Borough Council on 21 February 2017.



London Borough Grants Scheme Report 2017-18 pdf icon PDF 45 KB

Additional documents:


See the report presented by Uttam Gujral at Agenda Item 4, page 11


Uttam updated Members on the Authority’s budget contribution to London Councils:


·       The contribution from Hounslow for 2017/18 agreed by the Lead Member for Communities of £237,610 was a decrease of £42,306 from 2016/17 budget.

·       Members were asked to agree to ring fence the one off payment from London Councils of £42,306 for the benefit of the voluntary and community sector in the Borough.


Aine Hayes provided Members with an overview of previous reductions in London Councils budget used to finance other voluntary sector projects.


Councillor Lynch proposed that Members agreed that the London Councils savings be ring fenced for voluntary sector projects.  All Members agreed.




1.     To note the Council's response at 5.2 of the report to the London Boroughs Grants Scheme budget proposals for 2017/2018.

2.     To note the London Boroughs Grants Scheme Expenditure 2017/2018 at appendix A, page 16.

3.     Agreed that the Lead Member for Communities ring-fenced the payment from London Council for the benefit for the voluntary and community sector in the borough.



Voluntary Sector Funding Report pdf icon PDF 406 KB

Additional documents:


See the report presented by Aine Hayes, Third Sector Partnerships Manager, at Agenda item 5, page 21.


Aine outlined the 2 budgets for consideration:


The report dealt with applications from voluntary and community sector organisations to the Hounslow Community Grant 2017/18 (Round 1)

and Small Grants Budget 2016/17 (Round 4). 


The Community Partnerships Unit (CPU) received 33 applications requesting a total of £500,397 for Round 1.  It was recommended that funding totalling £191,600 be allocated to 18 organisations, as outlined in the table below, leaving a balance of £75,400 for Round 2.  It was also proposed to add the one off return from London Councils of £43,005 in 2017-18 to the grants budget, thereby providing a total budget of £118,405 for Round 2.  A list of all applications was provided in Appendix ‘A’ and a summary of recommended projects in Appendix B.


·        The first 2 organisations recommended for funding were education related and the CPU was working closely with Education on the projects to monitor progress.

·       It was recommended that only 50% of funding was allocated for Tale Be Told to fund the carer element of the application.

·       It was recommended that only £5,000 funding was allocated to The Conservation Volunteers who had also received funding of £10,000 from S106 monies.


In response to questions Aine explained that the funding for the Multi-Cultural Centre was specifically allocated to enable them to move their Lunch Club to new premises at the Wellington Day Centre and received no part of funding allocated for the Wellington Day Centre and other activities.  The project would be closely monitored through transition and would take approximately 6 months to put in place as special equipment needed to be put in place before the move could take place.  It was hoped that the move would take place in June 2017. Following further discussion and concerns raised Members agreed that the funding should be released in stages of 25% as the project progresses.


Funding of projects was monitored by officers and funding would only continue on receipt of progress reports to show effectiveness of the project.


Based on the assessment process undertaken by Officers the Lead Member recommended 18 organisations for funding as outlined in the table at 3.4 of the report.




1.     Having considered the views of CIAP the Lead Member approved the funding in the table at 3.4 of the report.


Amount requested

Chair’s recommendation

Afghan and Central Asian Association






Domestic Violence Intervention Project



Hounslow Community Association



Hounslow Multi-Cultural Centre



Hounslow PHAB



Hounslow Pensioners Forum



Hounslow Toy Library



Learn English at Home



London Spark



Middlesex Association for the Blind






Our Barn Youth Club



Outside Chance



Retired Members Association



Tale Be Told Theatre



The Conservation Volunteers











Aine tabled a document listing applications  ...  view the full minutes text for item 124.


VCSE Sector Survey Report pdf icon PDF 504 KB


See the report at Agenda Item 6, page 44 presented by Aine Hayes.


Survey carried out every year for 4 areas:


1.     Assess the state of the sector.

2.     Identify trends in the sector.

3.     Identify challenges being faced by the organisations in the VCSE sector.

4.     Work with the VCSE sector to address the issues that they have raised.

The information from this survey would be used by the CPU to support the delivery of the Thriving Communities and VCSE Sector Strategy (2015-2019). This strategy would reflect the priorities of all the borough’s services and provide the infrastructure through which an engaged, capable and responsive VCSE sector would function and deliver the building blocks that allow for strong communities to develop and become sustainable.


Aine reviewed some of the findings of the survey and highlighted that a main source of information for the voluntary sector was the Council website.  Addressing the demands on voluntary sector services and added pressure on organisations would be a key focus for the CPU in the next 12 months.

Cllr Rajawat commented that it was a good report and asked for an update in 6 months.



1.     To note the report

2.     To receive an update in 6 months


Hounslow Play Streets Report pdf icon PDF 154 KB


See the report at Agenda item 7, page 68, presented by Ayesha Hameed, Community Engagement Officer.


Ayesha updated Members on the progress of the Hounslow Play Streets Project for Members to note and the current strategy to improve the awareness and take up of the scheme.



1.     To note the report


Midway Year 1 update, Hounslow Play Streets Project pdf icon PDF 481 KB


Urgent Business

Any other business, which the Chair agrees to consider on the grounds of urgency.  


There was no urgent business.