Hounslow Council


Agenda, decisions and minutes

Venue: Committee Room 3, Civic Centre, Lampton Road, Hounslow TW3 4DN

Contact: Joti Patel, Committee Administrator, Email: joti.patel@hounslow.gov.uk : 020 85833356 

Items
No. Item

48.

Apologies for Absence,declarations of interest and other communications from Members

Decision:

Apologies for absence were received from Councillor Matt Harmer.

 

 

Uttam Gujral updated Members that the Rainbow Project funded in 2008 was now complete.  80 projects were funded from the £1.6m allocated to Hounslow Homes.  A copy of the report on the project was available for Members on request.

Minutes:

Apologies for absence were received from Councillor Matt Harmer.

 

 

Uttam Gujral updated Members that the Rainbow Project funded in 2008 was now complete.  80 projects were funded from the £1.6m allocated to Hounslow Homes.  A copy of the report on the project was available for Members on request.

49.

Minutes of the meeting held on 20th November 2013 and Matters Arising pdf icon PDF 89 KB

Decision:

The minutes of the meeting held on 20th November 2013 were agreed as an accurate record and signed by the Chair.

 

There were no matters arising.

Minutes:

The minutes of the meeting held on 20th November 2013 were agreed as an accurate record and signed by the Chair.

 

There were no matters arising.

50.

London Council's Grant Scheme

Report to follow

Decision:

Resolved:

 

      I.        To note the Council’s response to the London Boroughs Grants Scheme budget proposals for 2014/2015

 

    II.        To note the London Boroughs Grants Scheme Expenditure 2014/2015.

 

   III.        The Lead Member for Communications and Communities, having taken into consideration the views of CIAP, agreed to ring-fence the one-off payment from London Council’s reserves of £24,944 for local VCS Support.

 

 

Minutes:

See the report tabled by the Head of Community Partnerships Unit – Agenda Item 3

 

Uttam Gujral, Head of Community Partnerships Unit, tabled a report on the budget set by London Councils for the London Boroughs Grants Scheme 2014/15 and to seek the views of the Community Investment Advisory Panel that the Lead Member ring-fence a one-off payment from London Council’s reserves of £24,944 for local VCS support. The following points were made:

 

·         Hounslow Borough contribution for 2014/15 of £280,615 was a small increase on the previous year of £986.00.  This was agreed under delegated authority by the Cabinet Member for Communities and reported today for Members’ information.

·         For 2014/15 only, a transfer from Grants Committee reserves of £800,000 was proposed to be returned to Boroughs in the form of a one-off payment.  For Hounslow this one-off payment represented £24,944.

·         It was proposed that the refund of £24,944 would be ring-fenced for Voluntary Sector Community Support and Members were asked for their views on the proposal.  The views of Members would be considered by the Lead Member in agreeing the proposal.

 

Members accepted the recommendation that the refund of £24,944 was ring-fenced for spend on local voluntary sector support.

 

 

Resolved:

 

      I.        To note the Council’s response to the London Boroughs Grants Scheme budget proposals for 2014/2015

 

    II.        To note the London Boroughs Grants Scheme Expenditure 2014/2015.

 

   III.        The Lead Member for Communications and Communities, having taken into consideration the views of CIAP, agreed to ring-fence the one-off payment from London Council’s reserves of £24,944 for local VCS Support.

 

 

51.

Voluntary Sector Budget pdf icon PDF 115 KB

Decision:

Resolved:

 

I.        Members agreed the 2014/2015 Voluntary and Community Sector budget to be presented for formal approval by Borough Council on 25th February 2014.

 

II.        To note the comments by Councillor Rebecca Steward on the reduced budget for Area Forum Engagement.

 

 

Minutes:

See the report presented by Uttam Gujral, Head of Community Partnerships Unit, Agenda item 4, page 8

 

The Head of CPU referred Members to the table on page 9 of the report which showed a breakdown of the Voluntary Sector Budget for 2014/15 agreed by the Lead Member for approval at Borough Council on 25th February 2014.

 

-       The strategic commissioning budget for 2014/15 was £1,195,000.

-       The budget for Community Grant, Innovation Fund, Community Youth Grant and Voluntary Sector Development were the same as for 2013/14.

-       Community Engagement Budget, Area Forum Small Grants Budget, Area Forum Engagement budget were reduced and the London Councils Grants Budget was increased to £280,615.

 

In reply to a question about the reduced budget for Area Forum Engagement, The Head of CPU said that:

 

-       A review will take place in Area Forums on community engagement reports that would be of interest to Area Forums and whether they would like the option for funding an extra meeting if required.

 

Resolved:

 

I.        Members agreed the 2014/2015 Voluntary and Community Sector budget to be presented for formal approval by Borough Council on 25th February 2014.

 

II.        To note the comments by Councillor Rebecca Stewart on the reduced budget for Area Forum Engagement.

 

 

52.

VCS Funding Report pdf icon PDF 80 KB

Additional documents:

Decision:

Resolved:

 

Hounslow Community Grant

 

Having taken into consideration the views of CIAP and the assessment process undertaken by officers, the Lead Member for Communications and Communities approved 14 organisations for funding, as recommended in 3.5 of the report.

 

Organisation

Amount requested

CIAP Approved

Brent Bereavement Service

£12,446

£12,446

Cranford Good Neighbours

£15,000

£15,000

Cultivate London

£15,000

£15,000

Defuse Citizen’s Training

£12,600

£12,600

Green Corridor

£14,847

£14,847

Hillingdon Law Centre

£14,500

£14,500

Hounslow Community Association

£15,000

£15,000

Hounslow Phab

£15,000

£15,000

Indian Gymkhana Club

£13,400

£13,400

Millan Asian Women’s Group

£9,600

£9,000

Petal of Life Voluntary

£14,990

£14,990

Retired Members’ Association

£5,000

£5,000

Together We Create

£2,500

£2,500

West Play

£14,970

£14,970

Total

£174,853

£174,253

 

Community Youth Fund

 

Having taken into consideration the views of CIAP and the assessment process undertaken by officers, the Lead Member for Communications and Communities approved 1 organisation for funding, as recommended in 3.6 of the report. As with Round 1, this application was assessed by a panel of young people and it has recommended that the application be approved.

 

Organisation

Amount requested

CIAP Approved

The Voice Project / Sikh Welfare and Awareness Team

£2,500

£2,500

 

 

Stabilisation Fund

 

Having taken into consideration the views of CIAP and the assessment process undertaken by officers, the Lead Member for Communications and Communities approved 2 organisations for funding, as recommended in 3.8 of the report. 

 

Organisation

Amount requested

CIAP Approved

Hounslow Phab

£15,000

£15,000

Tasha Foundation

£15,000

£5,000

Total

£30,000

£20,000

 

Hounslow Community Network

 

Having taken into consideration the views of CIAP and the assessment process undertaken by officers, the Lead Member for Communications and Communities approved funding for Hounslow Community Network as recommended in 3.10 of the report.

 

       I.        That a further £32,000 is allocated to it to continue its work for the 2014 / 2015 financial year.  This funding would come from the following:

 

·         £16,911 from unallocated Stabilisation Fund

·         £6,318 from unallocated Community Youth Fund

·         £8771 from unallocated funds in the  2014/15 commissioning budget

 

Monitoring Report

 

To note the monitoring report

 

 

 

Minutes:

See the report presented by Aine Hayes, Third Sector Partnerships Manager, Agenda item 5, page 15

 

Aine Hayes, Third Sector Partnerships Manager referred Members to the report on page 15 and asked that the Panel:

 

-       Considered the applications to the Hounslow Community Grant 2014/15 and the assessment undertaken by Officers.

-       Considered the application to Round 2 of the Hounslow Community Youth Grant.

-       Considered the recommendation to allocate funding for the 2014/15 financial year to Hounslow Community Network.

-       That the Lead Member for Communications and Communities took account of the views of the CIAP when making the decision on funding.

-       That the Lead Member for Communications and Communities having taken consideration the views of the CIAP, determined each of the funding recommendations as set out in 3.5 and 3.6 of the report.

-       That the Community Investment Advisory Panel (CIAP) noted the decision on Round 3 of the stabilisation fund at 3.8 of the report which was taken by Single Member decision  on 3rd February 2014.

 

5.1 Voluntary Sector funding

 

-       26 application were received requesting funding for 2014/15.

-       14 applications were recommended for funding in the table at 3.5 of the report total funding of £174,253 of the £370,000 budget for 2014/15.

 

The following comments were noted from Members:

 

-       The Chair referred to the application from Hounslow Multi-Cultural Centre on page 38 which scored quite high but was not funded and asked why.  Aine replied that the Project Officer had not put forward an application for this round and would have qualified for funding.  The project was funded to the end of July 2014.  The Chair recommended that CIAP approve funding for this project from August 2014.

 

-       Councillor Lynch was concerned that the application from CATHNA on page 33 had not been approved for funding as they did really good work in the community.  Aine Hayes explained that the application had scored quite low as there had been insufficient information submitted regarding outcomes of the project which reduced the score.  Aine would revisit the organisation to see of the Organisation could improve the information for application in Round 2 in July 2014.

 

5.3 Community Youth Grant

 

-       There had been a number of youth projects funded in Round 1 leaving a balance of £9,000. 

-       1 application was received for Round 2 which requested funding for £2,500.  This was recommended for approval by the Youth Panel  at 3.6 of the report.

 

Stabilisation Fund

 

-       There were 3 applications for funding from the Stabilisation Fund noted at 3.8 of the report.  2 organisations were allocated funding as referred to in the table on page 18.  The third application did not meet the criteria for funding.

 

Aine Hayes referred Members to 3.9 and 3.10 of the report and asked them to consider a further allocation to Hounslow Community Network of £32,000 with the balance of the unallocated Stabilisation Fund and unallocated Community Youth with the gap of £8,771 funded from the Commissioning budget  ...  view the full minutes text for item 52.

53.

Urgent Business

Any other business, which the Chair agrees to consider on the grounds of urgency.  

Decision:

Aine Hayes tabled a report on the Community Resource Centre opening on Monday 24th February 2014 at the Treaty Centre and confirmed that CAN had been appointed as managing agents.  CIAP were asked to consider whether:

 

      I.        The Council should agree to cap CAN’s accommodation costs for the Community Resource Centre (CRC) at a maximum £86.71 per sq metre plus 2.5% inflation.

 

    II.        The Council should pass on facilities management and cleaning charges to CAN.

 

Following discussion, CIAP members thought that the inflation rate should be reviewed more frequently to ensure it is current and up to date.

 

Members noted the response from the Community Partnership Unit that the break clause in the lease was already set at 5 years but if it was possible to change it then the Leader and the Lead Member would be asked to agree an amendment. 

 

Resolved:

 

 I.          CIAP agreed accommodation costs cap of £86.71 per sq metre plus 2.5% inflation.

 

II.          CIAP requested that the inflation rate is reviewed every 2-3 years.

 

III.          Community Partnership Unit to investigate the possibility of amending the break clause in the lease to review the inflation rate on a more frequent basis.

.

 

 

Minutes:

Aine Hayes tabled a report on the Community Resource Centre opening on Monday 24th February 2014 at the Treaty Centre and confirmed that CAN had been appointed as managing agents.  CIAP were asked to consider whether:

 

      I.        The Council should agree to cap CAN’s accommodation costs for the Community Resource Centre (CRC) at a maximum £86.71 per sq metre plus 2.5% inflation.

 

    II.        The Council should pass on facilities management and cleaning charges to CAN.

 

Following discussion, CIAP members thought that the inflation rate should be reviewed more frequently to ensure it is current and up to date.

 

Members noted the response from the Community Partnership Unit that the break clause in the lease was already set at 5 years but if it was possible to change it then the Leader and the Lead Member would be asked to agree an amendment. 

 

Resolved:

 

 I.          CIAP agreed accommodation costs cap of £86.71 per sq metre plus 2.5% inflation.

 

II.          CIAP requested that the inflation rate is reviewed every 2-3 years.

 

III.          Community Partnership Unit to investigate the possibility of amending the break clause in the lease to review the inflation rate on a more frequent basis.

.