Hounslow Council

Agenda and minutes

Venue: Committee Room 3, Civic Centre, Lampton Road, Hounslow

Contact: Joti Patel. Committee Administrator, 020 85833356, email:  joti.patel@hounslow.gov.uk 

No. Item


Apologies for Absence,declarations of interest and other communications from Members


Apologies for absence were received from Councillor Rebecca Stewart and Councillor Balvir Sond.


There were no declarations of interest for any item on the agenda and no other communications from members.


Minutes of the meeting held on 23rd July 2013 and Matters Arising pdf icon PDF 84 KB


The minutes of the meeting held on 23rd July 2013 were agreed and signed by the Chair.


Matters Arising:


Page 3: INS

Aine Hayes reported that the figures for INS were now picking up with the reformatted course.  They had reached 21 with a further 17 on their waiting list.


Page 3: Hillingdon Law Centre

Aine Hayes reported that the referrals to Hillingdon Law Centre had increased  and the funding which should have been sufficient to the end of February 2014 would run out in December 2013.  Additional funding would need to be considered.


(Cllr Chatt joined the meeting at 6.35pm)



Hounslow VCS Funding Report pdf icon PDF 138 KB

Additional documents:


See the report by Aine Hayes, Third Sector Partnerships Manager, Agenda item 3, page 6


Aine Hayes presented the report and asked Members to approve the recommendations at 1.1 and 1.2 of the report – agenda Item 3.


Aine Hayes made the following points for Members’ information:


-  Based on the assessment process undertaken by officers, the Lead Member recommended 7 organisations for funding, as outlined in Table 1 at 3.6 of the report.  The total value of these recommendations being £221,689.


-  Applicants provided a range of services that supported homeless persons, learning disabilities and business support.  Some projects supported work experience for young people.


-  The available budget for Innovation Grant was £175,000 which was £46,689 less than the recommended allocation.  It was proposed that this amount be supplemented from the Stabilisation Fund budget as there had been fewer applications than expected and would have an under spend at the end of the year.


-  Two organisations were allocated a total of £17,000 in Round 1 from the Stabilisation Fund. Only one application had been received in Round 2 and applications for Round 3 would close in early January.  It was recommended that Hounslow Race and Equality Council be allocated £5,000 in Round 2.  This would help cover the running costs of the organisation while it waited for a decision on a number of grant applications made.  There was an added condition that they work with the Voluntary Sector Support Service to put in place a plan on how they will support other voluntary services.  The allocation will be reviewed in 6 months to see if stabilisation fund has made a difference.


-  Action for Youth requested funding of £17,100 to support families involved in the Junior Youth Inclusion Project supported by colleagues in LBH Early Intervention Services.  Subject to approval, the Team will meet with the organisation to establish what elements of the bid might be directly supported by the Early Intervention Service.  It was possible that the full amount may not be required.


-  A Waterman’s led consortium of seven Hounslow organisations had been successful in securing £929,000 over three years from Arts Council England as part of their Creative People and Places programme.  The Council is still negotiating with the Arts Council about the Business Plan which should be signed off in early 2014.  As part of the application Arts Council England wanted a commitment from the Council to show our support for the programmes aims.  £45000 had been allocated from unallocated commissioning as match funding for the programme. This will be used to create Company Development Grants which will provide three small arts organisations in Hounslow with funding to develop their ability to deliver higher quality art, grow their activities and become more financially sustainable. These grants will be administered by Watermans on behalf of the consortium.


-  Hillingdon Law Centre is currently funded to deliver a specialist legal representation service for Hounslow residents:

-        At County Court for mortgage and rent arrears possession  ...  view the full minutes text for item 43.


Hounslow Community Youth Fund Report pdf icon PDF 133 KB

Additional documents:


See the report by Aine Hayes – agenda Item 4, page 35


Aine Hayes presented the report on this new initiative to provide funding for projects organised by young people and made the following points:


-       The Community Partnerships Unit wanted to put in funding for youth initiatives run by young people.  Grants of up to £2,500 would be available for projects that would help deliver the following outcomes:

  • Provide opportunities for young people to develop their confidence, knowledge, skills and abilities
  • Provide opportunities for young people to become decision makers and project leaders and to become more involved in their local communities
  • Increase the capacity of local communities and the voluntary and community sector (VCS) to address the needs of young people in the borough.
  • Increase access for young people to services and / or activities which meet their needs in a safe environment


-       The budget available for allocation was £25,000. Twelve applications were received applying for funding totalling £26,631.70. 


-       Applications were assessed by a panel of nine young people drawn from the Hounslow Youth Council, supported by the LB Hounslow Youth Participation Officer.  Officers from the Community Partnership Unit checked all applications to ensure that they met the criteria for funding.  Aine Hayes attended the first session and was impressed with the assessment process. 


-       The Youth Council Panel recommended 8 applications for funding total £16,171.70 as per table on Page 37 of the Agenda.  The remaining £8,818.30 would be allocated at the February 2014 CIAP meeting.


-       Aine would like, with the support of Stephen Hutchinson, to get the young people on the Panel involved in monitoring the projects.


-       Applications not accepted would have the opportunity to apply again where the application supported youth participation.




Based on the assessment process undertaken by members of the Hounslow Youth Council, and the views of the CIAP, the Lead Member approved 8 applications for funding, as outlined in the Table below.



Funding recommended


Hogarth Charitable Trust


To provide 20 young people from four youth centres across the borough with the opportunity to gain skills and qualifications in maintaining and building a bike and individual and group riding.

The Challenge Network


To allow 20 young people to take part in the Health Champion Level 2 course run by the Royal Society of Public Health which will equip participants with the skills to transfer their knowledge to their peers and community groups.

The Hanworth Centre


To take groups of young people aged 7 to 13 on eight off-site trips during the school holidays.

Creative Futures Limited


Weekly after-school sessions and intensive whole-day workshops on music making, culminating in a showcase event in June 2014.  The project is aimed at looked after children aged 7 to 15.


TW4 Community Development Trust


To provide a series of baking lessons for the ‘girls group’ based at the Hub which will be followed by an afternoon tea party that they will organisation for older  ...  view the full minutes text for item 44.


VCS Grant Monitoring pdf icon PDF 109 KB

Additional documents:


See the report by Aine Hayes at agenda item 5, page 54 and appendices.


In 2012/13, £474,805 was allocated to 35 organisations via the Hounslow Community Grant (Rounds 1 and 2) and the Hounslow Innovation Grant.


·         £201,002 was allocated to 17 groups in Rounds 1 and 2 of the Hounslow Community Grant in February and July 2012

·         £273,803 was allocated to 18 groups through the Hounslow Innovation Grant in November 2012.


To date £370,000 has been awarded to 34 groups via the Hounslow Community Grant.


Details of progress for each organisation was in the appendix at agenda Item 5 and Aine tabled copies of progress report for 2013 not included in the agenda at the meeting.


Aine Hayes highlighted the following points from the report:


-       The Community Partnership Unit regularly monitors progress which is not reflected by the monitoring reports.  Many organisations within the voluntary and community sector need a lot of support to measure outcomes and are often unable to articulate the difference they were making.

-       The CPU raised concerns about the progress made by  the Small Business Consultancy (page 64) which was funded in Community Grant 2012/13 Round 2 . Management of the project was unsatisfactory and outputs are very low.  The CPU recommended not continuing to fund the project and this was agreed unanimously by Members.


-       Few blank spots indicate where reports have not yet been received.  The CPU will be arranging meetings with groups and monitor progress. 


Replied to questions as follows:


-       Some groups at local level deliver some good projects such as:


·      BounceTheatre which was first funded 2 years ago and hopes to become self sufficient.  It had a range of participants involved in the youth theatre.

·      Feltham Arts Association was doing really well and provided real value.

·      Sparrow Farm Tenants and Residents Association together with Feltham Arts Association provided a range of activities on the estate for young people and the elderly.

·      Confirmed that the Unit visits projects to see how they are progressing.



Members expressed an interest in visiting some CIAP funded projects in their areas and the Community Partnership Unit will look into arranging these.  Members will email the CPU with projects they are interested in visiting.


Councillor Chatt asked if Hillingdon Law Centre referrals included Hounslow homes.  It was thought that Hounslow Homes contributed to welfare benefits advice services.  The extra funding for Hillingdon Law Centre was recommended to meet the current demand for the service.  There was a need to plan how this service could be provided longer term. 




To note the monitoring report.



Urgent Business

Any other business, which the Chair agrees to consider on the grounds of urgency.  


There was no urgent business.


Date of Next Meeting

The next meeting is scheduled for Wednesday 19th February 2013 at 6.30pm


The date of the next meeting was confirmed as Wednesday 19th February 2014 at 6.30pm.